How to Lock Cells in Microsoft Excel to Protect your Data

by James Antonio

Working on your Microsoft Excel worksheet and stuck in between with formatting troubles? Worry, no more!

For business data recording and reporting, MS Excel is indispensable and getting in stuck in between is not an option. One of such hurdles that you might be facing while working on MS Excel is the locking of the respective cells.

Save Time, Reduce Errors, and Improve Accuracy

Dancing Numbers helps small businesses, entrepreneurs, and CPAs to do smart transferring of data to and from QuickBooks Desktop. Utilize import, export, and delete services of Dancing Numbers software.

You need to both protect your worksheet and lock the cells carefully so that your data is safe and worked out in a more streamlined manner.

This article takes you through the easy steps involved in locking the cells on MS Excel. When you learn how to lock cells in MS Excel you would find working on it easier.

Steps to Lock Cells in Microsoft Excel

Thus, let’s dive straight into understanding how to lock cells in Excel:

Step 1: In the foremost step, you would need to select all the cells. Make a right-click and choose Format Cells. For choosing Format Cells, press CTRL + 1.

Step 2: Go to the Protection tab. When you go to the Protection tab, it will help you confirm that all the cells have been locked successfully by default.

Step 3: Press OK or Cancel. Now you are sheet is protected. At this, you would be fining that the respective cells have been locked successfully.

Steps to Lock Specific Cells in Microsoft Excel

Now that was super easy to understand how to lock cells. The next immediate thing that you would need to understand more specifically is how to lock specific cells in MS Excel.

For locking specific cells in MS Excel, there are similarly few easy steps involved. Let’s get to lock specific cells in MS Excel.

Step 1: For locking specific cells in MS Excel, the beginning step is to unlock all cells. This is primarily applicable only when you have locked all cells previously. If all cells have not been locked previously, you can skip this step.

Step 2: Make a right-click and choose Format Cells. For choosing Format Cells, press CTRL+1.

Step 3: Go to the Protection tab. When you go to the Protection tab, you would find the checkbox that has a tick signifying that it has been locked. Uncheck Locked Check Box.

Step 4: Press OK.

Step 5: Choose specific cells that you wish to lock. E.g. Choose AI and A2 cell.

Step 6: Make a right-click and choose Format Cells. For choosing Format Cells, press CTRL+1.

Step 7: Go to the Protection tab. When you go to the Protection tab, you would find the checkbox that has not been ticked signifying that it hasn’t been locked. Check Locked Check Box.

Step 8: Press OK.

Keep in mind, that unless you protect the sheet, the locking of the cells would hold no good. Thus, even after locking specific cells, ensure that you have protected the sheet.

If you wish to edit the locked cells, you need to first unprotect the sheet.

While you working on locking the cells, you would need a few quick tips that would make your job easier.

One of such tips is preventing the locked cells from getting selected. This tip will ease you in entering the data into the sheet in a much easier and faster way.

When you turn on the Select locked cells option it would disable the locked cells from getting selected with either the keyboard or mouse.

Simplifying this would mean that when you wish to edit, you will be able to choose only the unlocked cells. Just press Tab or Enter or the arrow key for moving on to the immediate cell that you want to edit.

For doing this, you would need to:

  • Go to the Protect Sheet window.
  • Uncheck Select locked cells.
  • Press OK.

Another tip to help you while you are locking the cells in Microsoft Excel is using different formatting. When you change the formatting of cells that you have locked, it will help other users on the sheet to have a visual clue that the respective locked cells should not be worked.

Thus, now that you have known how to lock cells in MS Excel, the next time you are working on any datasheet, investing your time in this article would pay off justifiably.

If you feel this article helped make it comprehensible for you to learn about locking cells in MS Excel, keep a keen eye out this space for more such tutorial blogs.

Never let yourself be stuck with the basics of MS Excel!

Accounting Professionals, CPA, Enterprises, Owners

Looking for a professional expert to get the right assistance for your problems? Here, we have a team of professional and experienced team members to fix your technical, functional, data transfer, installation, update, upgrade, or data migrations errors. We are here at Dancing Numbers available to assist you with all your queries. To fix these queries you can get in touch with us via a toll-free number 1800-689-5491 or chat with experts.



How do I Unprotect a Worksheet?

If you wish to unprotect a worksheet, here are the steps for your quick aid:

https://www.dancingnumbers.com/wp-content/uploads/2021/04/checked.png Make a right-click on the worksheet.
https://www.dancingnumbers.com/wp-content/uploads/2021/04/checked.png Choose Unprotect Sheet.

Enter the respective password that you must have set for protecting the sheet.

Can I Lock Formula Cells too on Microsoft Excel? If Yes, How?

Yes, you can lock formula cells too on MS Excel:

https://www.dancingnumbers.com/wp-content/uploads/2021/04/checked.png Choose all cells.
https://www.dancingnumbers.com/wp-content/uploads/2021/04/checked.png Make a right-click and choose Format Cells. For choosing Format Cells, press CTRL+1.
https://www.dancingnumbers.com/wp-content/uploads/2021/04/checked.png Go to the Protection tab. Uncheck Locked Check Box.
https://www.dancingnumbers.com/wp-content/uploads/2021/04/checked.png Take your cursor to the Home Tab and under Editing group, choose Find & Select.
https://www.dancingnumbers.com/wp-content/uploads/2021/04/checked.png Choose Go To Special.
https://www.dancingnumbers.com/wp-content/uploads/2021/04/checked.png Press on Formulas and hit OK. This will make Excel select all the cells that have a formula.
https://www.dancingnumbers.com/wp-content/uploads/2021/04/checked.png Once again, hold CTRL+1 and visit the Protection Tab.
https://www.dancingnumbers.com/wp-content/uploads/2021/04/checked.png Check the Locked Check Box and choose OK.
https://www.dancingnumbers.com/wp-content/uploads/2021/04/checked.png Finish the process by protecting the sheet.

Features of Dancing Numbers for QuickBooks Desktop

Imports

Imports

Exports

Exports

Deletes

Deletes

Customization

Customization

Supported Entities/Lists

Dancing Numbers supports all QuickBooks entities that are mentioned below:-

Customer Transactions

Invoice
Receive Payment
Estimate
Credit Memo/Return Receipt
Sales Receipt
Sales Order
Statement Charge

Vendor Transactions

Bill
Bill Payment
Purchase Order
Item Receipt
Vendor Credit

Banking Transactions

Check
Journal Entry
Deposit
Transfer Funds
Bank Statement
Credit Card Statement
Credit Card Charge
Credit Card Credit

Employee Transaction / List

Time Tracking
Employee Payroll
Wage Items

Others

Inventory Adjustment
Inventory Transfer
Vehicle Mileage

Technical Details

Easy Process

Bulk import, export, and deletion can be performed with simply one-click. A simplified process ensures that you will be able to focus on the core work.

Error Free

Worried about losing time with an error prone software? Our error free add-on enables you to focus on your work and boost productivity.

On-time Support

We provide round the clock technical assistance with an assurance of resolving any issues within minimum turnaround time.

Pricing

img

Importer, Exporter & Deleter

*See our Pricing for up to 3 Company Files

$199/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Unlimited Export
  • Unlimited Import
  • Unlimited Delete

img

Accountant Basic

*See our Pricing for up to 10 Company Files.

$499/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer,Exporter,Deleter
  • Unlimited Users
  • Unlimited Records
  • Upto 10 companies

img

Accountant Pro

*See our Pricing for up to 20 Company Files.

$899/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 20 companies

img

Accountant Premium

*See our Pricing for up to 50 Company Files.

$1999/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 50 companies

Frequently Asked Questions

 
How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.


How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.


How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.


How can I import Credit Card charges into QuickBooks Desktop?

First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.


Which file types are supported by Dancing Numbers?

XLS, XLXS, etc., are supported file formats by Dancing Numbers.


What is the pricing range of the Dancing Numbers subscription Plan?

Dancing Numbers offers four varieties of plans. The most popular one is the basic plan and the Accountant basic, the Accountant pro, and Accountant Premium.


How can I contact the customer service of Dancing Numbers if any issue arises after purchasing?

We provide you support through different channels (Email/Chat/Phone) for your issues, doubts, and queries. We are always available to resolve your issues related to Sales, Technical Queries/Issues, and ON boarding questions in real-time. You can even get the benefits of anytime availability of Premium support for all your issues.


How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

First, click the import button on the Home Screen. Then click "Select your file" from your system. Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file.

To review your file data on the preview screen, just click on "next," which shows your file data.


What are some of the features of Dancing Numbers to be used for QuickBooks Desktop?

Dancing Numbers is SaaS-based software that is easy to integrate with any QuickBooks account. With the help of this software, you can import, export, as well as erase lists and transactions from the Company files. Also, you can simplify and automate the process using Dancing Numbers which will help in saving time and increasing efficiency and productivity. Just fill in the data in the relevant fields and apply the appropriate features and it’s done.

Furthermore, using Dancing Numbers saves a lot of your time and money which you can otherwise invest in the growth and expansion of your business. It is free from any human errors, works automatically, and has a brilliant user-friendly interface and a lot more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


Is it possible to use the Direct Connect option to sync bank transactions and other such details between Bank of America and QuickBooks?

Yes, absolutely. You can use the Direct Connect Option by enrolling for the Direct Connect service which will allow you access to the small business online banking option at bankofamerica.com. This feature allows you to share bills, payments, information, and much more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


What are the various kinds of accounts you could access in QuickBooks?

QuickBooks allows you to access almost all types of accounts, including but not limited to savings account, checking account, credit card accounts, and money market accounts.

Get Support

Bulk import, export, and deletion can be performed with simply one-click. A simplified process ensures that you will be able to focus on the core work.

Worried about losing time with an error prone software? Our error free add-on enables you to focus on your work and boost productivity.

Call Now +1-800-689-5491
Dancing Number

Kindly Provide The Following Information To Download The Dancing Numbers.

X





    Top