How to Open QBW File without QuickBooks?

by James Antonio

While saving a file in QuickBooks, the basic extension used and recommended is QBW. This file type can save all kinds of information, including the general financial data, images, logos, templates, etc. Because of its compatibility in saving all kinds of letters, numbers, images, etc., it is found to be widely used by users. The best part is that files with these extensions are very easy to open in QuickBooks.

But sometimes, things are different and the file might not open.

What is QBW File Extension?

QBW File Extension

The QBW extension, as stated above, is one of the most widely used file types when you are using QuickBooks, the most useful accounting software. When it is said that this is the primary file type used, there must be reasons behind users preferring this extension to save the files, right?

Some of the uses of these file type include the following:

  • It preserves financial data the way it is.
  • It can also save image files, templates, logos, letters, etc.
  • It can be used as a cash flow projector and help loan managers, business planners, and financial statement designers to get an idea of the data stored.

It is always recommended to users to keep their backup ready all the time given the important financial data that remains stored in these QBW extensions. During the system crashes, there are chances of data being lost. Having a backup is a great way of not losing anything from your database.

Why do We Need it?

Though the file type is easy to access, there are certain conditions when you might not be able to open it with QuickBooks. In such a scenario, you will have to look for ways of how to open a QBW file without using QuickBooks.

Before discussing those ways, however, let’s figure out when to open QBW files without QuickBooks:

  • When you are switching to some different accounting applications,
  • When you discover an error, reading: “Windows can’t open this file.”

If it’s the second case, you will be asked about the program you want to open the file with. You can select the program you want to open it with. Normally, the file format or program chosen by users is Microsoft Excel. This is because the financial data is mostly stored in tabular format, which is easy to open and access in Excel.

How to Open QBW file without using QuickBooks?

Now when you know the situations where you might have to open QBW, here are the steps to know of how to do that when you come across such scenarios ever:

Estimated Reading Time: 7 minutes

Step 1: Open QuickBooks

Go to the Start icon on the Desktop. Click it
Take the cursor to All Programs
From the list, choose Intuit
Click on QuickBooks

Step 2: Reach Customer Center

Right-click the required file
Select Open
Put in the password when asked
Choose Customers, Employees, or Vendors as per your requirement
Choose Customer Center

Step 3: Export File

On the top of the screen, you will find the Excel option
Click on Export Excel
An Excel file opens
Name the file and save it at your desired location on the system
Click the Export button

Step 4: Open the Imported File

Open the imported file [Note: Use Excel 2010 or later version to open the imported file]
Click the Data tab
Click on the Other Resources tab
Search for the QBW file
Locate it
Once you find it, open it and check

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What is a .QBW File?

QBW extension is the primary extension used to save files in QuickBooks. This file type can save all kinds of information, including the general financial data, images, logos, templates, letters, etc.

When do you need to open .QBW File without QuickBooks?

You need to open the particular QBW files but without QuickBooks:

When you are switching to some different accounting applications,
When you discover an error, reading: “Windows can’t open this file.” In this case, you will be asked to choose the program you want to open the file with. Choose Excel.

Does the imported File open in all Versions of Excel?

The imported QBW file that you want to open without QuickBooks will only be accessible in Excel 2010 or later versions. The file will not open in MS Excel versions older than that.

How to Convert .QBW File into Excel?

The steps involved in converting QBW into Excel are as follows:

Step 1: Go to the Start icon on the Desktop. Click it. Take the cursor to All Programs. From the list, choose Intuit. Click on QuickBooks.

Step 2: Right-click on the file that you want to open. Select Open. Put in the password when asked. Choose Customers, Employees, or Vendors as per your requirement. Choose Customer Center.

Step 3: On the top of the screen, you will find the Excel option. Click on Export Excel. An Excel file opens. Name the file and save it at your desired location on the system. Click the Export button.

Step 4: Open the imported file [Note: Use Excel 2010 or later version to open the imported file]. Click the Data tab. Click on the Other Resources tab. Search for the QBW file. Locate it. Once you find it, open it and check.

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