How To Receive Inventory With or Without a Bill in QuickBooks Desktop?

Users can generate part of the requests using Field Edge, which can submit to QuickBooks as a purchase order. Effective […]

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Users can generate part of the requests using Field Edge, which can submit to QuickBooks as a purchase order.

Effective accounting and inventory management, for those inventory items which must be received in relation for the purchase order. For all of this you must learn how to use QuickBooks Desktop in order to receive things from a purchase order.

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Depending on whether you have a purchase order, bill, or both, the process differs.

The most laborious and meticulous task in QuickBooks, aside from processing payroll, is recording and tracking the inventory items. Also know how to adjust inventory quantity.

Once you enter a purchase order then you must receive inventory with or without a bill. The quantity in hand for each item and the payable to the vendor are updated by recording the inventory received and the accompanying bill, in case if it is provided.

Receiving of the Inventory Bill

In case if you receive the item and the correspondence bill of that item, Then you can perform the following actions:

QuickBooks Desktop in Windows

  • First you have to go to Receive Inventory and select it.
  • Now from the dropdown menu of Receive Inventory you have to select for the Receive Inventory with Bill option.
  • As, you are done with the above steps the Enter Bills window will appear, now you have to perform step by step actions which are defined as followed:
    • First you have to select the vendor option from the Vendor dropdown menu.
    • Now you have to hit the yes button for the receive of a purchase order for the bill.
    • Choose the correct Purchase Orders and then hit the OK button.
    • Now you have to review the information on the Bill.
    • Note that except from the Memo field and from any fields you have to filled to the PO are carried over to the Bill.
    • Hit save and close button in order to save all the changes which you made and exit from the screen.
  • Whenever you’re ready to pay the bill hit the proceed to Pay Bills options.

QuickBooks Desktop in Mac

Method 1: First You have to Create an Item for the Receipt

  • First you have to go to Vendors and then select Receive Items.
  • Navigate to the New or the Plus (+) icon.
  • Now you have to select the name of the vendor.
  • Hit the Button of the purchase order.
  • Select OK and the save button so that you can save the changes which you made.

Method 2: Now You have to Enter the Bill When You have Received the Goods

  • First you have to navigate to the Vendors tab.
  • Now select the Enter Bill for the Item which you have received.
  • Enter the name of the vendor.
  • Choose the item which is for the receipt of the bill.
  • Hit the OK button.
  • In case if it is necessary, change the date which is shown in the amount in the bill.
  • Select the Expenses tab in order to enter the shipping charges or taxes.
  • Now enter the terms of the vendor’s.
  • Be ensure that the amount due is always the same to the total on the bill.
  • In case if the total is incorrect, select Recalc.
  • Select save so that you can easily save the changes which you have made.

Receive all the Inventory with a Bill in QuickBooks Desktop

  • From the Home page, first you have to select the Receive Inventory drop-down box.
  • Now you have to choose the Receive Inventory with Bill.
  • On Entering the Bills window, you have to choose the Vendor drop-down menu.
  • Now you have to select the appropriate name of the vendor.
  • Hit the button Yes to receive a purchase order for the bill.
  • Search for the appropriate Purchase Order and select Ok button.
  • Now Verify all the information on the bill and the fields from the purchase order will carry over to the bill.
  • Now whenever you’re ready to pay the bill, navigate to the Pay Bills button and click on it.

Receive all the Inventory Without a Bill in QuickBooks Desktop

  • On the Home screen, select the Receive Inventory.
  • From the drop down menu you have to select receive Inventory without a Bill.
  • In the Item Receipt window, select the Vendor from the list.
  • Now you have to select the appropriate Vendor from the drop down menu of vendor.
  • Hit the Yes button in order to receive a purchase order.
  • Select the correct Purchase Order from the list.
  • Hit the Ok button.
  • Now you have to verify the information of the Receipt of Item.
  • You will get all the information from the Purchase Order.
  • Once you are done with the above steps hit the Save button so that you can save all the changes which you have made.
  • Hit the Close button in order to exit from the screen.

We try to cover every step that could be taken to receive Inventory with or without a Bill in QuickBooks Desktop in this article. If you run into any issues while receiving Inventory, our team of knowledgeable experts can safely execute your work. Additionally, they have the capacity to accurately and smoothly convey your data.

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Frequently Asked Questions (Faqs)

How do You Get Your Stock?

• Below are the Tips for Successfully Receiving Inventory
• First of all, you need to improve your Receiving Area.
• You have to keep your Receiving Area Organized as well as Clean.
• Real-time inventory tracking technology should be used.
• You will have to keep an eye on Quality Control.
• Unloading should be done quickly and safely.
• Lastly, you must verify the received goods.

How do I Enter a Bill into QuickBooks before Getting the Goods?

You can already create the bills after receiving the items:

• Select Enter Bills under Vendors in the top menu.
• Enter the Date after choosing the Vendor.
• Go to the Items tab after entering the required information.
• Enter the item you obtained for your inventory.
• Hit on Save & Close Option.

In QuickBooks, Where do I Enter Inventory?

Please adhere to the instructions I have provided below if you wish to add inventory items:

• Foremost, you need to Select List from the top menu.
• After that, you have to Choose Item List.
• Then, Toggle the arrow next to Item.
• Now, you have to Select New option.
• You have to Select Inventory Part under Type.
• Now, you will have to add the necessary specifics.
• At last, you will have to press OK button.

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