How to Import Products and Services in QuickBooks Online?

by James Antonio

For any business, products and services are the most important part. It is one of the core things on which business is dependent. Now, when as a small business owner, you are using accounting software, you would definitely want to import the product and services in your accounting software. So, in this article, we will discuss the steps for importing the product and services for your business or company in QuickBooks Online.

Steps to Import Product and Services in QuickBooks Online

It is better to detail your products and services in an excel sheet or google sheet and then import it in QuickBooks. You can follow below process steps below to import the product and services spreadsheet.

Step 1. As it goes, first of all, format your spreadsheet comprising of products and services for which you need to click on Settings > Import data > and download the sample file. Now ensure that you have 100 characters limits for products and services with no special character. Enter Quantity as of date and income and expense account.

Step 2. Now in this step, import your product and services, by following the below process:

  • Click on Settings > Import data > select product and service, click on the browse, open, and then next.
  • Now map your information, ensure the field of your spreadsheet matches with the QuickBooks and click on next.
  • Overwrite all the values for each product and services with the same name, check and ensure everything is correct and click on import.

If you use sub-categories of the products as well, ensure that you are formatting your file in such a way that your list imports correctly.

How can I Import Inventory in QuickBooks Online?

Click on Import data under tools, from the list select product and services, and click on browse button to select your file.

What are the Process Steps to Import Invoices and Bills in QuickBooks?

You need to sign in your company files in QuickBooks as an admin, click on the file menu and switch to single-user mode, then click on File and then Utilities. After that click on import and select IIF files, click open, and then OK.

What is the Process of importing a Custom Invoice Template in QuickBooks?

Click on settings (gear icon), choose custom form styles under your company. Now select new style drop-down and choose Import style and click on the form type, click on save and upload file field, choose your Docx template and click on Next.

How can I Customize the Invoice form in QuickBooks?

Click on created invoices on the Home page under the customers section, now click customize in Create Invoice toolbar, click customize data layout and make a copy, now choose any field like header, columns, or footer to access the form to make desired changes.

Now click on Basic customization > choose the company information > click Manage template > type a name for the custom report in Manage template window > click Ok.

Features of Dancing Numbers for QuickBooks Desktop





How Dancing Numbers Will Help You


Dancing Numbers is SaaS-based software that can easily be integrated with your QuickBooks account. You can import, export, and delete lists or transactions from your company file. Using Dancing Numbers you can simplify and automate the process, saving time and increasing productivity. Just fill in a few fields and apply the relevant features to complete the task.

It saves your time and money that you can invest in your business. It has no human errors, works automatically, provides a user-friendly interface (easy to use and learn), and more. You can also have access to the comprehensive features set if you use it to import, export, and delete services.

Supported Entities/Lists

Dancing Numbers supports all QuickBooks entities that are mentioned below:-

Customer Transactions

Receive Payment
Credit Memo/Return Receipt
Sales Receipt
Sales Order
Statement Charge

Vendor Transactions

Bill Payment
Purchase Order
Item Receipt
Vendor Credit

Banking Transactions

Journal Entry
Transfer Funds
Bank Statement
Credit Card Statement
Credit Card Charge
Credit Card Credit

Employee Transaction / List

Time Tracking
Employee Payroll
Wage Items


Inventory Adjustment
Inventory Transfer
Vehicle Mileage

Technical Details

Devices Supported

  • Windows


  • On Premise

Language Support

  • English

Pricing Model

  • Annual Subscription

Customer Types

  • Small Business
  • Medium Business



Importer, Exporter & Deleter

*See our Pricing for up to 3 Company Files

$199/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Unlimited Export
  • Unlimited Import
  • Unlimited Delete


Accountant Basic

*See our Pricing for up to 10 Company Files.

$499/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer,Exporter,Deleter
  • Unlimited Users
  • Unlimited Records
  • Upto 10 companies


Accountant Pro

*See our Pricing for up to 20 Company Files.

$899/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 20 companies


Accountant Premium

*See our Pricing for up to 50 Company Files.

$1999/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 50 companies

Frequently Asked Questions

How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.

How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.

How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.

How can I import Credit Card charges into QuickBooks Desktop?

First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.

Which file types are supported by Dancing Numbers?

XLS, XLXS, etc., are supported file formats by Dancing Numbers.

What is the pricing range of the Dancing Numbers subscription Plan?

Dancing Numbers offers four varieties of plans. The most popular one is the basic plan and the Accountant basic, the Accountant pro, and Accountant Premium.

How can I contact the customer service of Dancing Numbers if any issue arises after purchasing?

We provide you support through different channels (Email/Chat/Phone) for your issues, doubts, and queries. We are always available to resolve your issues related to Sales, Technical Queries/Issues, and ON boarding questions in real-time. You can even get the benefits of anytime availability of Premium support for all your issues.

How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

First, click the import button on the Home Screen. Then click "Select your file" from your system. Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file.

To review your file data on the preview screen, just click on "next," which shows your file data.

Get Support

The Bulk Import, Export, and Deletion can be performed with just an easy single-click. We offer a simplified process that assures you that you will be able to focus on your core work.

Are you worried about losing your time with error-prone software? Worry no more. Our error-free add-on lets you focus on your work and boost your productivity rate to a considerable extent.

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