How to Import Sales Receipts into QuickBooks Desktop?

by James Antonio

Before you continue with how to import sales receipts into QuickBooks Desktop, let’s take a look at what a sales receipt is. In simple words, a sales receipt is nothing but a document that provides you a detailed description of the services and products to your customers that buy from you. When you create a sales book in QuickBooks, both the checking and the income account are affected.

Import Sales Receipts into QuickBooks Desktop

Steps to create QuickBooks Sales Receipt

It is also necessary to know the procedure of creating a Sales Receipt in QuickBooks. Here are the steps that help you to create sales receipt:

  • Initially, click on the + menu and select the sales receipt
  • Next, enter the customer information after opening the sales receipt
  • You can enter the customer name using the drop-down menu
  • In case, if you already have the details of the customer
  • If you don’t have then you need to add it by filling the appropriate details and allow the software to do its job
  • Now, enter the billing address
  • If you already have the customer details in your QuickBooks then it automatically updates it
  • Along with that, you have to enter the date of sales receipt
  • Using the drop-down menu, select the appropriate payment method which is convenient for you
  • Also, enter the payment reference number
  • After that, complete the description field as well
  • If any other necessary information required just fill them out
  • Once done then click on the print preview
  • Verify the preview to make sure that there are no mistakes and send your receipt to your customer.

Import Sales Receipt

📣 Important note: Always remember to record the deposit.

However, you can import sales receipts into QuickBooks from Excel spreadsheets or from text files. Let’s see the import steps.

Ways for How to Import Sales Receipts into QuickBooks Desktop

If you have been monitoring your sales receipts using excel before choosing to use QuickBooks, your current data can be imported into your QuickBooks. This feature makes keeping track of your sales receipts simple, rather than re-entering them.

Follow the steps to import it:

  • The very first, launch QuickBooks and then go to the File menu
  • Next, go to the utilities and then select import using the drop-down menu
  • After that, choose the excel files
  • Hit on the browse and then choose the desired excel files that you wish to import
  • Choose a sheet using the drop-down menu from the excel work appears
  • And then choose the preferred sheet that you wish to import
  • Check the box next to the data file if it contains a header
  • Using the drop-down option, choose the mapping and then add new
  • Put the name for the mapping and then select the import type for mapping
  • After that, select a field in order to map your column
  • Click on the space next to a field and choose as per your choices by making using of the drop-down menu
  • In order to map other columns then repeat the same process
  • And finally, save them.

Sometimes, retail-type companies use a Point of Sale (POS) program that does not integrate with QuickBooks Desktop (QBDT) and look for a simple way to document a daily overview of sales and payment activities. They can do such activities by importing their sales receipt directly to QuickBooks. With the help of the above-mentioned steps for how to Import Sales Receipts into QuickBooks Desktop, they can make their task much easier.

Features of Dancing Numbers for QuickBooks Desktop





How Dancing Numbers Will Help You


Dancing Numbers is SaaS-based software that can easily be integrated with your QuickBooks account. You can import, export, and delete lists or transactions from your company file. Using Dancing Numbers you can simplify and automate the process, saving time and increasing productivity. Just fill in a few fields and apply the relevant features to complete the task.

It saves your time and money that you can invest in your business. It has no human errors, works automatically, provides a user-friendly interface (easy to use and learn), and more. You can also have access to the comprehensive features set if you use it to import, export, and delete services.

Supported Entities/Lists

Dancing Numbers supports all QuickBooks entities that are mentioned below:-

Customer Transactions

Receive Payment
Credit Memo/Return Receipt
Sales Receipt
Sales Order
Statement Charge

Vendor Transactions

Bill Payment
Purchase Order
Item Receipt
Vendor Credit

Banking Transactions

Journal Entry
Transfer Funds
Bank Statement
Credit Card Statement
Credit Card Charge
Credit Card Credit

Employee Transaction / List

Time Tracking
Employee Payroll
Wage Items


Inventory Adjustment
Inventory Transfer
Vehicle Mileage

Technical Details

Devices Supported

  • Windows


  • On Premise

Language Support

  • English

Pricing Model

  • Annual Subscription

Customer Types

  • Small Business
  • Medium Business



Importer, Exporter & Deleter

*See our Pricing for up to 3 Company Files

$199/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Unlimited Export
  • Unlimited Import
  • Unlimited Delete


Accountant Basic

*See our Pricing for up to 10 Company Files.

$499/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer,Exporter,Deleter
  • Unlimited Users
  • Unlimited Records
  • Upto 10 companies


Accountant Pro

*See our Pricing for up to 20 Company Files.

$899/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 20 companies


Accountant Premium

*See our Pricing for up to 50 Company Files.

$1999/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 50 companies

Frequently Asked Questions

How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.

How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.

How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.

How can I import Credit Card charges into QuickBooks Desktop?

First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.

Which file types are supported by Dancing Numbers?

XLS, XLXS, etc., are supported file formats by Dancing Numbers.

What is the pricing range of the Dancing Numbers subscription Plan?

Dancing Numbers offers four varieties of plans. The most popular one is the basic plan and the Accountant basic, the Accountant pro, and Accountant Premium.

How can I contact the customer service of Dancing Numbers if any issue arises after purchasing?

We provide you support through different channels (Email/Chat/Phone) for your issues, doubts, and queries. We are always available to resolve your issues related to Sales, Technical Queries/Issues, and ON boarding questions in real-time. You can even get the benefits of anytime availability of Premium support for all your issues.

How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

First, click the import button on the Home Screen. Then click "Select your file" from your system. Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file.

To review your file data on the preview screen, just click on "next," which shows your file data.

Get Support

The Bulk Import, Export, and Deletion can be performed with just an easy single-click. We offer a simplified process that assures you that you will be able to focus on your core work.

Are you worried about losing your time with error-prone software? Worry no more. Our error-free add-on lets you focus on your work and boost your productivity rate to a considerable extent.

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