How to Delete a Scheduled Payroll in QuickBooks- Pending Payroll

To make the handling of payroll in an organization easier, the authorities schedule the same to ensure they don’t have […]

Voiced by Amazon Polly

To make the handling of payroll in an organization easier, the authorities schedule the same to ensure they don’t have to work on each and every employee’s payment processing every month individually. The things are set up accordingly in whichever accounting software the entity uses.

Save Time, Reduce Errors, and Improve Accuracy

Dancing Numbers helps small businesses, entrepreneurs, and CPAs to do smart transferring of data to and from QuickBooks Desktop. Utilize import, export, and delete services of Dancing Numbers software.

While creating a Payroll, you may enter an incorrect amount. However, you must correct it once you are aware of the same. There can be other reasons for deleting the pending payroll in QuickBooks Desktop. The fun part of working with QB is even after submitting the wrong payroll, the record is still removable. The software is generally used for organizing financial chores like employee payroll. Processing payroll of each employee every month is a hectic task. It is done to ensure that the calculations and deductions are automatically done each month. It is also important to delete the payroll of the inactive employee to avoid confusion.

What is Scheduling Payroll in QuickBooks?

By scheduling payroll, the organizations make sure the details about the monthly payment of employees are well maintained and the executives handling the payment process do not have to face any hassle while preparing the payment details every month. The details are set beforehand for every month and hence, the processing of the payment, including the deductions and contributions applicable, is done smoothly.

Why do You Need to Delete the Scheduled Payroll?

Though the payroll is scheduled to make things easier to be handled by those taking care of the payroll processes, there are employees who do not stay with the company forever, right? It becomes important to delete the scheduled payroll in QuickBooks for the employees who are inactive.

Steps to Delete a Scheduled Payroll in QuickBooks

Follow the mention steps to delete a scheduled payroll in QuickBooks.

Step 1: Removing the Schedule for all Associated Employees

  • At the top of the menu bar, click on Employees
  • Click on Employee Center
  • Find the concerned employee’s name
  • Double-click it
  • Choose the Payroll Info tab
  • Check the Payroll Schedule section to confirm it’s the same schedule that you would like to delete
  • If it’s the same, press the cursor and highlight to select it
  • Press backspace and remove it
  • If you want to select the Payroll Schedule for other employees, you can do that too
  • Repeat the same steps for other employees

Step 2: Deleting the Payroll Schedule

  • Go to the Employees menu
  • Choose Payroll Center
  • Click on the Pay Employees tab
  • Check the Create Paychecks table
  • Choose the Payroll Schedule that you wish to delete
  • Click on the drop-down for Payroll Schedules
  • Select Delete Schedule
  • Click on OK

The scheduled payroll in QuickBooks will be successfully deleted once you finish the steps.

How to Delete a Pending Payroll in QuickBooks Desktop?

The Desktop users can simply remove the pending payroll. To do it, you need to open the payroll list, tap on the paycheck you will be deleting, and remove it. To know the further details about how to delete the pending payroll in various ways, go to the below sections. Here, you will be learning to delete scheduled payrolls and other such exclusive tricks:

Deleting the Scheduled Payroll

You can erase any incorrect entries from the scheduled payroll and re-enter the proper information if you discover any. Only in the event that there is no staff allotment in the timetable is this option available. To cancel the planned payroll in QB Desktop:

  • Tap the “Payroll Settings” after selecting the “Gear” selection.
  • Go to the “Payroll And Services” section.
  • Go to the “Pay Schedules” Option by navigating.
  • Click “Delete” after selecting the “Edit” tab.

Note: With the proper credentials, you can schedule the new paycheck even though the first one has been deleted.

Rejecting the Payroll Entry

To cancel payroll entry, modify the paycheck and tick it as void. For details check the below steps:

  • From the “Employees“, click on “Payroll Center“.
  • Locate the “Pay Employees” menu.
  • Go to the “Other Activities” from the bottom and click the “Edit Paycheck” menu.
  • Go to the from and through place to enter the date range. It will show the checks.
  • Select “Void” to cancel the check you selected.
  • Go through the instructions displayed on the screen and tap “Done“.

Deleting the Unprocessed Paycheck

You still have time to delete the paycheck if you haven’t submitted it for processing to your payroll agency. You can accomplish this by performing the subsequent actions in QuickBooks Desktop Payroll:

  • Select “Banking” from the menu.
  • Then select “Use Register” from the menu.
  • You can select and open the cheque by doing so here.
  • Click the “Delete” button located at the top of your paycheck.
  • Select “OK” from the menu.

Note: You can void the paycheck even if the payroll has already been processed. But that depends on how quickly things are processed. Your payroll taxes and direct deposit may still be deducted from your bank account.

Deleting the Paycheck from the Employee Menu

You can use the Employees tab to remove the paycheck. You can then access the most recent payroll and choose the one you want to erase.

  • Select “Employees” from the menu at the top.
  • Next, Choose “Payroll Centre” from the menu.
  • A “Pay Employees” tab should be selected.
  • You can now choose the payroll by going to the “Recent Payrolls” column.
  • You can select all the paychecks you want to eliminate from this page.
  • Once finished, Select “Delete” from the menu.
  • To finalize the modifications, press the “OK” button.

Deleting All Payroll

You must find the paycheck in QuickBooks Desktop and delete it if you want the entire payroll to be taken out of your account. The steps are as follows:

  • You must locate the paycheck before you begin. Open your paycheck when you find it.
  • Then tap on “Delete Paycheck” under the “Edit” button. The keyboard shortcut “Ctrl + D” is also an option to delete.
  • A window asking you to confirm the deletion will then appear. To proceed, click the “OK” button.

There may be times when your payroll is pending and you want to take it off the list. If your payroll is already scheduled or posted, you can easily remove it. To erase the payroll, you simply need to open the paycheck list and select it. Here, you will come across several options for getting rid of payrolls. Now that you know how to erase a pending paycheck in QuickBooks Desktop and QuickBooks Online, you can remove them seamlessly.

How to Delete a Pending Payroll in QuickBooks Online?

You might type a wrong amount when setting a payroll. Once you are aware of it, though, you must correct it. In QuickBooks Online, canceling the pending payroll may be necessary for various reasons. Working with QB is enjoyable because the record can still be removed even if the paycheck was submitted incorrectly.

Removing the Entire Paycheck

If you are switching from QuickBooks Online to the Desktop and have not used it for a long time, remove the payroll. This step will match the ending balance in QB Online to the opening balance of QB Desktop. To delete the payroll checks, you should:

  • From the left, go to “Employees.
  • Tap on “An Employee” to choose the “Paycheck List” menu.
  • Click on the “Delete” tab at the bottom.
  • Checkmark in the box to confirm delete.
  • Tap on “Delete Paycheck“.

Note: Deleting the payroll will also permanently erase it from the record. You can now schedule a new payroll now if you want.

Removing the Scheduled Payroll

If you find any wrong entry in the scheduled payroll, you can delete it to re-enter the correct details. This option is only accessible in case there is no employee allotment in the schedule. To remove the scheduled payroll:

  • Tap on the “Gear” menu and then on the “Payroll Settings.
  • Navigate to the “Payroll And Services
  • Navigate to the “Pay Schedules” Option.
  • Tap on the “Edit” tab and click on “Delete“.

Note: As the scheduled payroll is deleted, you can reschedule the new payroll with the right credentials.

Removing the Payroll Paycheck

The QuickBooks give you an exclusive permission to delete the payroll Paycheck even post submission. The processing time determines the removal of the payroll paycheck. Moreover, you can also erase the DD (Direct Deposit) payment, if needed. The below steps are also applicable for QuickBooks Online Payroll Full Service:

  • Go to the “Payroll” list.
  • Select the “Employees” and go to the “Paycheck List“.
  • Select the paychecks you will delete next.
  • Once they are selected, tap on the “Delete” menu.
  • Click on “Yes” to confirm delete.

Note: The steps are similar to QuickBooks Elite, QuickBooks Enhanced, Core, Online Payroll Premium. If the deadline for the payment is over, the employee will receive the money on their pay date.

Clearing the Payroll Transaction

In case the entered amount in the posted paycheck is wrong, remove the paycheck. It is not possible to delete the bulk paycheck in QB. So, if you want to remove them all, erase them one by one.

  • Go to the “Payroll” tab.
  • Go to the “Employee” menu.
  • Reach the “Run Payroll” section, you can select the “Paycheck List” menu.
  • Customize the date range as per your requirement. Remove the paycheck you want.
  • Select the “Paycheck” and press on “Delete“.
  • Checkmark to confirm the above steps.

Note: As you delete the paycheck from the QB portal, it will be deleted from both paycheck list and payroll reports. You can now create a new paycheck.

There may be times when your payroll is pending and you want to take it off the list. If your payroll is already scheduled or posted, you can easily remove it. To erase the payroll, you simply need to open the paycheck list and select it. Here, you will come across several options for getting rid of payrolls. Now that you know how to erase a pending paycheck in QuickBooks Desktop and QuickBooks Online, you can remove them seamlessly.

I hope the above-mentioned steps are quite easy to follow. You can do it yourself. However, if it’s your first time, it is likely for you to get stuck at any stage while following the instructions. In such a scenario, you can count on our Dancing Numbers experts available. They are there to help you instantly no matter which hour of the day you call them.

Accounting Professionals, CPA, Enterprises, Owners
Accounting Professionals

Looking for a professional expert to get the right assistance for your problems? Here, we have a team of professional and experienced team members to fix your technical, functional, data transfer, installation, update, upgrade, or data migrations errors. We are here at Dancing Numbers available to assist you with all your queries. To fix these queries you can get in touch with us via a toll-free number
+1-800-596-0806 or chat with experts.


Frequently Asked Questions

Why do I Need to Schedule the Payroll for the Employees?

Employees payroll is scheduled so that you do not have to perform the same task of processing payment every month. Scheduling will automate the deduction and calculation of the payroll checks of the employee.

Why Should I Remove a Pending Payroll?

You should remove a pending payroll to avoid many instances. For example: If any employee is inactive, you must remove the payroll of him or her from the payroll list.

Can I Remove Payroll in QuickBooks Online?

Yes, You can remove the payroll in almost all the versions of QuickBooks including QuickBooks Online. However, there are different methods of removing it, the details of the process are elaborated above.

Why keep the Payroll Scheduled in QuickBooks?

This is done to make sure you don’t have to work on the same thing every time you process the payments for your employees.

When do You Need to Delete the Payroll Schedule?

This is done to remove the payroll schedules for the inactive employees who are no more associated with the organization.

Features of Dancing Numbers for QuickBooks Desktop

Imports

Imports

Exports

Exports

Deletes

Deletes

Customization

Customization

Supported Entities/Lists

Dancing Numbers supports all QuickBooks entities that are mentioned below:-

Customer Transactions

Invoice
Receive Payment
Estimate
Credit Memo/Return Receipt
Sales Receipt
Sales Order
Statement Charge

Vendor Transactions

Bill
Bill Payment
Purchase Order
Item Receipt
Vendor Credit

Banking Transactions

Check
Journal Entry
Deposit
Transfer Funds
Bank Statement
Credit Card Statement
Credit Card Charge
Credit Card Credit

Employee Transaction / List

Time Tracking
Employee Payroll
Wage Items

Others

Inventory Adjustment
Inventory Transfer
Vehicle Mileage

Technical Details

Easy Process

Bulk import, export, and deletion can be performed with simply one-click. A simplified process ensures that you will be able to focus on the core work.

Error Free

Worried about losing time with an error prone software? Our error free add-on enables you to focus on your work and boost productivity.

On-time Support

We provide round the clock technical assistance with an assurance of resolving any issues within minimum turnaround time.

Pricing

img

Importer, Exporter & Deleter

*See our Pricing for up to 3 Company Files

$199/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Unlimited Export
  • Unlimited Import
  • Unlimited Delete

img

Accountant Basic

*See our Pricing for up to 10 Company Files.

$499/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer,Exporter,Deleter
  • Unlimited Users
  • Unlimited Records
  • Upto 10 companies

img

Accountant Pro

*See our Pricing for up to 20 Company Files.

$899/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 20 companies

img

Accountant Premium

*See our Pricing for up to 50 Company Files.

$1999/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 50 companies

Dancing Numbers: Case Study

Frequently Asked Questions

 
How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.


How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.


How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.


How can I import Credit Card charges into QuickBooks Desktop?

First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.


Which file types are supported by Dancing Numbers?

XLS, XLXS, etc., are supported file formats by Dancing Numbers.


What is the pricing range of the Dancing Numbers subscription Plan?

Dancing Numbers offers four varieties of plans. The most popular one is the basic plan and the Accountant basic, the Accountant pro, and Accountant Premium.


How can I contact the customer service of Dancing Numbers if any issue arises after purchasing?

We provide you support through different channels (Email/Chat/Phone) for your issues, doubts, and queries. We are always available to resolve your issues related to Sales, Technical Queries/Issues, and ON boarding questions in real-time. You can even get the benefits of anytime availability of Premium support for all your issues.


How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

First, click the import button on the Home Screen. Then click "Select your file" from your system. Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file.

To review your file data on the preview screen, just click on "next," which shows your file data.


What are some of the features of Dancing Numbers to be used for QuickBooks Desktop?

Dancing Numbers is SaaS-based software that is easy to integrate with any QuickBooks account. With the help of this software, you can import, export, as well as erase lists and transactions from the Company files. Also, you can simplify and automate the process using Dancing Numbers which will help in saving time and increasing efficiency and productivity. Just fill in the data in the relevant fields and apply the appropriate features and it’s done.

Furthermore, using Dancing Numbers saves a lot of your time and money which you can otherwise invest in the growth and expansion of your business. It is free from any human errors, works automatically, and has a brilliant user-friendly interface and a lot more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


Is it possible to use the Direct Connect option to sync bank transactions and other such details between Bank of America and QuickBooks?

Yes, absolutely. You can use the Direct Connect Option by enrolling for the Direct Connect service which will allow you access to the small business online banking option at bankofamerica.com. This feature allows you to share bills, payments, information, and much more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


What are the various kinds of accounts you could access in QuickBooks?

QuickBooks allows you to access almost all types of accounts, including but not limited to savings account, checking account, credit card accounts, and money market accounts.

Get Support

Bulk import, export, and deletion can be performed with simply one-click. A simplified process ensures that you will be able to focus on the core work.

Worried about losing time with an error prone software? Our error free add-on enables you to focus on your work and boost productivity.

Call Now+1-800-596-0806
Top