How to Export QuickBooks Timesheet Data to QuickBooks Online?

by James Antonio

QuickBooks timesheets are used for time tracking and managing the employees for payroll, invoicing, and scheduling information. There are multiple options available for using the application, you can use it online i.e., web, mobile app, or time kiosk i.e., clock in from one device. Your employees can clock in or out through any of the above options, they can also take a break, change their job code and add other details in one click.

And you can easily integrate the timesheet data from QuickBooks online, and if you are looking to export the timesheet data to QuickBooks online, we got you covered.

Steps for Exporting Approved Timesheet Data from QuickBooks Timesheet to QuickBooks Online

QuickBooks Timesheet Data

You can simply follow the below-mentioned steps to execute the export timesheet data to the QBO process:

Step 1. First of all, open QuickBooks time and click on QuickBooks at the top right corner.

Step 2. After clicking on QuickBooks in QuickBooks time click on ‘Export all approved time’.

Step 3. In this step, click on Export all hours, when you are prompted for ‘Proceed with Export’. You can also view the export details from QuickBooks time by clicking on QuickBooks > View sync log.

Step 4. Now in the last step, for viewing the timesheet data in QuickBooks Online, click on the plus icon > choose employees > weekly timesheet > and go to the appropriate week.

Hoping the above process helps you in exporting the timesheet data to QuickBooks Online in a hassle-free manner, let us now move and look at some of the FAQs by the user to have a little more knowledge around the topic.

How can I Access and use Timesheets in QuickBooks Online?

First of all, go to the settings (gear icon) > click on Accounts and settings. Now choose the advanced tab and click on the boxes to add service fields to the timesheet on the single time-tracking section. After that make it billable to the customer to turn it on. After that click on save and then done to finalize the process.

How can I Delete the Timesheet in QuickBooks Time Web?

At the initial step, go to Timesheet > Timesheets > select the pencil icon from the right side to open the Timesheet editor, make the required changes, click on save. For deleting the timesheet, select the trash icon and click on OK.

Can you List Down the Process Steps for Running the timesheet Report with more than 2 variables?

First, open the Timesheet > Go to the report menu > select the itemized total time. Now open the report filter option, enter a specific employee in the Team member box, specify the billable variable and choose the service items. After you are done with the above steps, click on Run report.

What is the cost of using the QuickBooks Timesheet app?

QuickBooks Timesheet has a free plan for a single user. If your business has up to 99 users, then the base cost is a $20 base fee and the additional cost is $8 per employee per month. If your business has more than 100 users then the base fees will be $100 and the additional fee would be $5 per employee per month.

Features of Dancing Numbers for QuickBooks Desktop





How Dancing Numbers Will Help You


Dancing Numbers is SaaS-based software that can easily be integrated with your QuickBooks account. You can import, export, and delete lists or transactions from your company file. Using Dancing Numbers you can simplify and automate the process, saving time and increasing productivity. Just fill in a few fields and apply the relevant features to complete the task.

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Supported Entities/Lists

Dancing Numbers supports all QuickBooks entities that are mentioned below:-

Customer Transactions

Receive Payment
Credit Memo/Return Receipt
Sales Receipt
Sales Order
Statement Charge

Vendor Transactions

Bill Payment
Purchase Order
Item Receipt
Vendor Credit

Banking Transactions

Journal Entry
Transfer Funds
Bank Statement
Credit Card Statement
Credit Card Charge
Credit Card Credit

Employee Transaction / List

Time Tracking
Employee Payroll
Wage Items


Inventory Adjustment
Inventory Transfer
Vehicle Mileage

Technical Details

Devices Supported

  • Windows


  • On Premise

Language Support

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Pricing Model

  • Annual Subscription

Customer Types

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  • Medium Business



Importer, Exporter & Deleter

*See our Pricing for up to 3 Company Files

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Pricing includes coverage for users
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*See our Pricing for up to 50 Company Files.

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Frequently Asked Questions

How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.

How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.

How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.

How can I import Credit Card charges into QuickBooks Desktop?

First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.

Which file types are supported by Dancing Numbers?

XLS, XLXS, etc., are supported file formats by Dancing Numbers.

What is the pricing range of the Dancing Numbers subscription Plan?

Dancing Numbers offers four varieties of plans. The most popular one is the basic plan and the Accountant basic, the Accountant pro, and Accountant Premium.

How can I contact the customer service of Dancing Numbers if any issue arises after purchasing?

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How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

First, click the import button on the Home Screen. Then click "Select your file" from your system. Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file.

To review your file data on the preview screen, just click on "next," which shows your file data.

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The Bulk Import, Export, and Deletion can be performed with just an easy single-click. We offer a simplified process that assures you that you will be able to focus on your core work.

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