How to Export Chart of Accounts from QuickBooks Online?

by James Antonio

In business, chart of accounts is very helpful for the accountants, since it helps in proper bookkeeping and efficient business functioning.

Setting up a chart of accounts in QuickBooks is very crucial since it stands as the pillar of the accounting system that impacts how a report data is grouped or showcased.

What is Exporting of Chart Accounts from your QuickBooks Online?

Chart of accounts in QuickBooks typically helps to save your time and effort in business. With this, you can keep a track of the expense accounts, customers, items, vendors, etc. of your business.

The good thing is by maintaining a chart of accounts, you will be able to save all your data in one place and can put it to use as and when required.

Why do you need to Export a Chart of Accounts from your QuickBooks Online?

Creating the best business organization is a task that asks for complete dedication, time, and effort, and maintaining a chart of accounts is the best route available.

There are numerous inbuilt reports along with templates available to help you in a task, however, with exporting a chart of accounts in QuickBooks you can simplify your task ten times. This is why a chart of accounts in QuickBooks is imperative for business.

How to Export Chart of Accounts from your QuickBooks Online?

Before you initiate the export operation, ensure that you have created a copy of the QuickBooks file for the particular organization. The backup copy will prove to be a boon for you in case you misplace any financial detail about the organization during the transfer procedure.

Exporting a chart of accounts along with lists of employees, vendors, and customers is an easy and swift process. All you need to do is follow the procedures mentioned below:

Step 1: Open the particular QuickBooks company file

Step 2: Search for the chart of accounts you wish to export

Step 3: Select File from the specific taskbar

Step 4: Click the Utilities section and select Export

Step 5: Then choose Lists of IIF files

Step 6: A list will be displayed on the window

Step 7: Select the Chart of Accounts option

Step 8: The Save As dialog box will display

Step 9: Save the file by choosing the location from the particular drop-down list.

Why do You Need to Create a Backup of the Export File?

It is important because it will help in any kind of problems that might arise during the transfer process.

Do you need to Log in as the Administrator Before you Export the Chart of Accounts from QuickBooks Online?

Yes. It is Necessary.

Features of Dancing Numbers for QuickBooks Desktop





How Dancing Numbers Will Help You


Dancing Numbers is SaaS-based software that can easily be integrated with your QuickBooks account. You can import, export, and delete lists or transactions from your company file. Using Dancing Numbers you can simplify and automate the process, saving time and increasing productivity. Just fill in a few fields and apply the relevant features to complete the task.

It saves your time and money that you can invest in your business. It has no human errors, works automatically, provides a user-friendly interface (easy to use and learn), and more. You can also have access to the comprehensive features set if you use it to import, export, and delete services.

Supported Entities/Lists

Dancing Numbers supports all QuickBooks entities that are mentioned below:-

Customer Transactions

Receive Payment
Credit Memo/Return Receipt
Sales Receipt
Sales Order
Statement Charge

Vendor Transactions

Bill Payment
Purchase Order
Item Receipt
Vendor Credit

Banking Transactions

Journal Entry
Transfer Funds
Bank Statement
Credit Card Statement
Credit Card Charge
Credit Card Credit

Employee Transaction / List

Time Tracking
Employee Payroll
Wage Items


Inventory Adjustment
Inventory Transfer
Vehicle Mileage

Technical Details

Devices Supported

  • Windows


  • On Premise

Language Support

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Pricing Model

  • Annual Subscription

Customer Types

  • Small Business
  • Medium Business



Importer, Exporter & Deleter

*See our Pricing for up to 3 Company Files

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Pricing includes coverage for users
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Accountant Basic

*See our Pricing for up to 10 Company Files.

$499/- Per Year

Pricing includes coverage for users
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Accountant Pro

*See our Pricing for up to 20 Company Files.

$899/- Per Year

Pricing includes coverage for users
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*See our Pricing for up to 50 Company Files.

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Frequently Asked Questions

How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.

How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.

How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.

How can I import Credit Card charges into QuickBooks Desktop?

First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.

Which file types are supported by Dancing Numbers?

XLS, XLXS, etc., are supported file formats by Dancing Numbers.

What is the pricing range of the Dancing Numbers subscription Plan?

Dancing Numbers offers four varieties of plans. The most popular one is the basic plan and the Accountant basic, the Accountant pro, and Accountant Premium.

How can I contact the customer service of Dancing Numbers if any issue arises after purchasing?

We provide you support through different channels (Email/Chat/Phone) for your issues, doubts, and queries. We are always available to resolve your issues related to Sales, Technical Queries/Issues, and ON boarding questions in real-time. You can even get the benefits of anytime availability of Premium support for all your issues.

How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

First, click the import button on the Home Screen. Then click "Select your file" from your system. Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file.

To review your file data on the preview screen, just click on "next," which shows your file data.

Get Support

The Bulk Import, Export, and Deletion can be performed with just an easy single-click. We offer a simplified process that assures you that you will be able to focus on your core work.

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