How to Activate and Use QuickBooks Direct Deposit?

Answering all your accounting needs with being one of the most efficient and hassle-free business management, QuickBooks adds more to […]

Voiced by Amazon Polly

Answering all your accounting needs with being one of the most efficient and hassle-free business management, QuickBooks adds more to the benefits of paying your employees via the feature Direct Deposit.

If you wish to enable Direct Deposit on QuickBooks, ensure that it is vital to process the respective payments for the employees.

Save Time, Reduce Errors, and Improve Accuracy

Dancing Numbers helps small businesses, entrepreneurs, and CPAs to do smart transferring of data to and from QuickBooks Desktop. Utilize import, export, and delete services of Dancing Numbers software.

What is QuickBooks Direct Deposit?

QuickBooks Direct Deposit feature helps you with the clearance of payments for your employees without the troubles of either printing or writing checks.

This article would help you to understand via a step by process to set up the direct deposit feature on QuickBooks.

How to Get Started with the Activation of QuickBooks Direct Deposit?

Whether you wish to edit, deposit or set up direct deposits on QuickBooks, the first step is to make sure that the feature is activated for your respective organization on QuickBook Desktop Payroll.

Estimated Time: 15 minutes

1: Open the Employee List

Choose Employees and select Employee Center which will open the employee list.

2: Click on Employee’s Name

Do a double tap on the respective employee’s name for whom you are setting up direct deposit.

3: Choose the Payroll Info Tab

In the next step, you need to choose the Payroll Info tab.

4: Setting up Direct Deposit

Select the Direct Deposit. Under the Direct Deposit button, select Use Direct Deposit for the respective employee’s name for whom you are setting up direct deposit.

5: Depositing the Paycheck into one or more account

Here you would get an optional choice of either depositing the paycheck into one or more than one account.

6: Input the Details of the Employee’s Financial Institution

Input the details of the employee’s financial institution which must include data like Bank Name, Account No., Routing No., and what type of account it is.

At this stage, if you like to deposit to more than one account, in that case, you must enter the percentage or amount which the employee wishes to deposit to the former account in the Amount to Deposit field.

The rest amount would be deposited in the second account. Then click OK

For reference, strike the checkmark which can be found beside Use Direct Deposit on QuickBooks and confirm the same with the correct direct deposit information that was added and save it.

Editing an Employee’s Direct Deposit Details

At times, you would be needing to edit information such as bank account details of the employee before even starting to create a paycheck for the respective person.

If the paychecks are created prior to one updates the employee’s account details, the payment will be automatically deposited in the old bank account details.

Follow the steps below to avoid this scenario:

  • Open Paycheck and scroll to the Paycheck Detail window.
  • Unmark the Use Direct Deposit option listed on the paycheck detail and choose Save.
  • To confirm, hit Save & Close.
  • Tap on the paycheck again and select e Use Direct Deposit option.
  • Click Save to confirm.

How to Remove Direct Deposit Permanently?

If you wish to not use direct deposit for any particular employee, the following steps are needed to be followed:

  • Choose Employees and select Employee Center which will open the employee list.
  • Do a double tap on the respective employee’s name whose profile you wish to edit.
  • Hit the Payroll Info tab.
  • Select the Direct Deposit button and tap on the clear box Use Direct Deposit for the respective employee.

Now that you have a fair idea on how to enable direct deposits on QuickBooks, make the most for your business’s streamline processes and reduce all account-related hassles.

Accounting Professionals, CPA, Enterprises, Owners
Accounting Professionals

Looking for a professional expert to get the right assistance for your problems? Here, we have a team of professional and experienced team members to fix your technical, functional, data transfer, installation, update, upgrade, or data migrations errors. We are here at Dancing Numbers available to assist you with all your queries. To fix these queries you can get in touch with us via a toll-free number
+1-800-596-0806 or chat with experts.


Frequently Asked Questions (Faqs)

What Should my Employees do to Receive Direct Deposits on QuickBooks?

If your employee wishes to have direct deposits via QuickBooks, here’s what they need to do:

Fill out a Direct Deposit Authorization form.
Have a voided check from their respective bank account tow which they would be expecting the payment.

Note: These data is to only have for records and might not be required for submission on QuickBooks Desktop.

Can I make a one-time Regular Direct Deposit on QuickBooks?

Yes, on QuickBooks you can do a one-time regular direct deposit and needs not to be on a non-direct deposit paycheck, you would be needing to change a direct deposit paycheck to a regular paycheck.

Are any Charges Levied for using Direct Deposits on QuickBooks?

Yes. QuickBooks levies a nominal fee for the usage of direct deposits for your employees.

Does Direct Deposits on QuickBooks have Any Limitations?

In a motive to curb fraudulent activities, your account would be having a restricted limit on the total of money which you wish to send out with direct deposits.

If you wish to plan to release a larger amount of money which is not regular than usual, you need to request an increase.

Are there any other Payment Options via Direct Deposits on QuickBooks?

No. Direct deposits on QuickBooks can be only used to pay for either your employees or contractors. If you wish to do other payments, you have to use different payment methods.

Features of Dancing Numbers for QuickBooks Desktop

Imports

Imports

Exports

Exports

Deletes

Deletes

Customization

Customization

Supported Entities/Lists

Dancing Numbers supports all QuickBooks entities that are mentioned below:-

Customer Transactions

Invoice
Receive Payment
Estimate
Credit Memo/Return Receipt
Sales Receipt
Sales Order
Statement Charge

Vendor Transactions

Bill
Bill Payment
Purchase Order
Item Receipt
Vendor Credit

Banking Transactions

Check
Journal Entry
Deposit
Transfer Funds
Bank Statement
Credit Card Statement
Credit Card Charge
Credit Card Credit

Employee Transaction / List

Time Tracking
Employee Payroll
Wage Items

Others

Inventory Adjustment
Inventory Transfer
Vehicle Mileage

Technical Details

Easy Process

Bulk import, export, and deletion can be performed with simply one-click. A simplified process ensures that you will be able to focus on the core work.

Error Free

Worried about losing time with an error prone software? Our error free add-on enables you to focus on your work and boost productivity.

On-time Support

We provide round the clock technical assistance with an assurance of resolving any issues within minimum turnaround time.

Pricing

img

Importer, Exporter & Deleter

*See our Pricing for up to 3 Company Files

$199/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Unlimited Export
  • Unlimited Import
  • Unlimited Delete

img

Accountant Basic

*See our Pricing for up to 10 Company Files.

$499/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer,Exporter,Deleter
  • Unlimited Users
  • Unlimited Records
  • Upto 10 companies

img

Accountant Pro

*See our Pricing for up to 20 Company Files.

$899/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 20 companies

img

Accountant Premium

*See our Pricing for up to 50 Company Files.

$1999/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 50 companies

Dancing Numbers: Case Study

Frequently Asked Questions

 
How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.


How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.


How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.


How can I import Credit Card charges into QuickBooks Desktop?

First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.


Which file types are supported by Dancing Numbers?

XLS, XLXS, etc., are supported file formats by Dancing Numbers.


What is the pricing range of the Dancing Numbers subscription Plan?

Dancing Numbers offers four varieties of plans. The most popular one is the basic plan and the Accountant basic, the Accountant pro, and Accountant Premium.


How can I contact the customer service of Dancing Numbers if any issue arises after purchasing?

We provide you support through different channels (Email/Chat/Phone) for your issues, doubts, and queries. We are always available to resolve your issues related to Sales, Technical Queries/Issues, and ON boarding questions in real-time. You can even get the benefits of anytime availability of Premium support for all your issues.


How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

First, click the import button on the Home Screen. Then click "Select your file" from your system. Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file.

To review your file data on the preview screen, just click on "next," which shows your file data.


What are some of the features of Dancing Numbers to be used for QuickBooks Desktop?

Dancing Numbers is SaaS-based software that is easy to integrate with any QuickBooks account. With the help of this software, you can import, export, as well as erase lists and transactions from the Company files. Also, you can simplify and automate the process using Dancing Numbers which will help in saving time and increasing efficiency and productivity. Just fill in the data in the relevant fields and apply the appropriate features and it’s done.

Furthermore, using Dancing Numbers saves a lot of your time and money which you can otherwise invest in the growth and expansion of your business. It is free from any human errors, works automatically, and has a brilliant user-friendly interface and a lot more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


Is it possible to use the Direct Connect option to sync bank transactions and other such details between Bank of America and QuickBooks?

Yes, absolutely. You can use the Direct Connect Option by enrolling for the Direct Connect service which will allow you access to the small business online banking option at bankofamerica.com. This feature allows you to share bills, payments, information, and much more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


What are the various kinds of accounts you could access in QuickBooks?

QuickBooks allows you to access almost all types of accounts, including but not limited to savings account, checking account, credit card accounts, and money market accounts.

Get Support

Bulk import, export, and deletion can be performed with simply one-click. A simplified process ensures that you will be able to focus on the core work.

Worried about losing time with an error prone software? Our error free add-on enables you to focus on your work and boost productivity.

Call Now+1-800-596-0806
Top