How to Import Deposits into QuickBooks Desktop?

by James Antonio

QuickBooks gives you many features with the advanced tools and importing is also included in these features. However, importing Deposits into QuickBooks Desktop sometimes needs a step by step guidance. The below article guide you step by step about how to Import Deposits into QuickBooks Desktop. Let’s check the details information to follow the same.

How to Import Deposits into QuickBooks Desktop

How to Import Deposits into QuickBooks Desktop?

  • Open the QuickBooks if you are having the multiple organizations then make sure to be in the correct company
  • Go to options File >>> Utilities >>> Import and IIF files
  • Now locate the file which is received from DONATION and select the file, which needs to named as Bank Deposit- YYYY-MM-DD.DB.IIF. YYYY-MM-DD indicates the bank deposit date, however. DB part may differ if you have multiple DONATION databases
  • After finishing the importing data you will receive a notification message that “Your data has been imported
  • Now open the deposits in QuickBooks and check it to see it is correct or not.
Import Deposit into QuickBooks Desktop

Mapping QuickBooks Fields

Field Name



Deposit To account

Reference text ( Max: 31 characters)

Bank account to which amount will receive

Deposit date


Transaction date

Deposit no


The reference date for the transaction

From account

Reference Text ( Max 31 characters)

Source account

Payment reference number

Reference Text

Payment transactions reference number which is linked

Received from

Reference  text ( Max 41 characters)

Customer/Vendor/ Employee

Check no

Text (max 11 characters)

Check the number related to deposit line

Deposit memo

Text (Max: 4095 characters)

The memo which is deposited

Deposit amount


The amount which needs to be deposited


Reference text (Max: 31 Characters )

Class reference to this deposit line

Payment method

Reference text (Max: 31 characters)

Payment mode


Text (Max 4095 characters)

The memo which is used

Exchange rate


Default decimal is 1, this is applicable if the multi-currency enabled for the company, number of home currency units take equivalent to one unit of mention under currency



Related to the currency in  which all the amount related transactions are expressed

Cash back memo

Text(Max 4095 characters)

Memo for the cash back

Cash Back Amount


The amount for Cash back

Cash back account

Reference text ( Max 31 characters)

The account in which cash back will be submitted

Import Settings

Some settings to customize your file data can be found under Import settings. These settings can be located in the import screen, or under the Edit menu in the menu bar. Some important settings for the transactions are given below :

  • Pre Import validation – In this step, it is required to validate or check the complete file before importing it to QuickBooks. If any user turned ON these settings then this will help the user by importing the file rows after clearing all the issues. However, it may take some time.
  • Action when a matched transaction found – If there are existing transactions that are found under the action matching Transactions in QuickBooks, then automatically action will be taken respectively. You can set Duplicate, ignore, Update, etc.
  • Find matching transaction in QuickBooks – This is a function or you can say it is an identifier to get existing transactions in the QuickBooks.

Hopefully, the above steps and information help you to Import Deposits into QuickBooks Desktop. Through following the above procedure any user can get the Import deposit into QuickBooks. Kindly drop the comments if the information really helped you.

Features of Dancing Numbers for QuickBooks Desktop





How Dancing Numbers Will Help You


Dancing Numbers is SaaS-based software that can easily be integrated with your QuickBooks account. You can import, export, and delete lists or transactions from your company file. Using Dancing Numbers you can simplify and automate the process, saving time and increasing productivity. Just fill in a few fields and apply the relevant features to complete the task.

It saves your time and money that you can invest in your business. It has no human errors, works automatically, provides a user-friendly interface (easy to use and learn), and more. You can also have access to the comprehensive features set if you use it to import, export, and delete services.

Supported Entities/Lists

Dancing Numbers supports all QuickBooks entities that are mentioned below:-

Customer Transactions

Receive Payment
Credit Memo/Return Receipt
Sales Receipt
Sales Order
Statement Charge

Vendor Transactions

Bill Payment
Purchase Order
Item Receipt
Vendor Credit

Banking Transactions

Journal Entry
Transfer Funds
Bank Statement
Credit Card Statement
Credit Card Charge
Credit Card Credit

Employee Transaction / List

Time Tracking
Employee Payroll
Wage Items


Inventory Adjustment
Inventory Transfer
Vehicle Mileage

Technical Details

Devices Supported

  • Windows


  • On Premise

Language Support

  • English

Pricing Model

  • Annual Subscription

Customer Types

  • Small Business
  • Medium Business



Importer, Exporter & Deleter

*See our Pricing for up to 3 Company Files

$199/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Unlimited Export
  • Unlimited Import
  • Unlimited Delete


Accountant Basic

*See our Pricing for up to 10 Company Files.

$499/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer,Exporter,Deleter
  • Unlimited Users
  • Unlimited Records
  • Upto 10 companies


Accountant Pro

*See our Pricing for up to 20 Company Files.

$899/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 20 companies


Accountant Premium

*See our Pricing for up to 50 Company Files.

$1999/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 50 companies

Frequently Asked Questions

How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.

How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.

How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.

How can I import Credit Card charges into QuickBooks Desktop?

First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.

Which file types are supported by Dancing Numbers?

XLS, XLXS, etc., are supported file formats by Dancing Numbers.

What is the pricing range of the Dancing Numbers subscription Plan?

Dancing Numbers offers four varieties of plans. The most popular one is the basic plan and the Accountant basic, the Accountant pro, and Accountant Premium.

How can I contact the customer service of Dancing Numbers if any issue arises after purchasing?

We provide you support through different channels (Email/Chat/Phone) for your issues, doubts, and queries. We are always available to resolve your issues related to Sales, Technical Queries/Issues, and ON boarding questions in real-time. You can even get the benefits of anytime availability of Premium support for all your issues.

How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

First, click the import button on the Home Screen. Then click "Select your file" from your system. Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file.

To review your file data on the preview screen, just click on "next," which shows your file data.

Get Support

The Bulk Import, Export, and Deletion can be performed with just an easy single-click. We offer a simplified process that assures you that you will be able to focus on your core work.

Are you worried about losing your time with error-prone software? Worry no more. Our error-free add-on lets you focus on your work and boost your productivity rate to a considerable extent.

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