How to Import and Update Inventory in QuickBooks

Any big or small sized business relies on the QuickBooks software for managing their finances. These financed matters can be time consuming and demand a hell lot of accuracy. One of the superbly advanced functions of QuickBooks, inventory tracking is another feature to look for. Efficiency and accuracy are the highly appreciated features for this. QuickBooks coupled with integrated tools and programs can make you nothing less than a pro. Follow steps to Import and Update Inventory in QuickBooks.

There will be several situations, you need to add items to your company’s QuickBooks database. It appears to be a simple process if you import data from a spreadsheet. The basic requirement for the process is to keep your data in the right format. With this approach, you can also seamlessly add new inventory items to QuickBooks.

Steps to Import and Update Inventory in QuickBooks

Step 1: You can create an Excel sheet which can have a comma-separated values spreadsheet. The data can include the inventory items you wish to import in columns with header titles. It should correspond to the column headers in your inventory list within QuickBooks.

Step 2: Then, you need to open QuickBooks. After this, you should open the company file for the business you wish to update with new inventory.

Step 3: The next step is to click “File tab” from the program menu at the top. Then you should go the “Utilities tab“. And, then you need to Click on the “Import button.” Choose the specific “Excel files.”

Step 4: You should click on the “Advanced Import.” And, then you need to click on the “Browse button” in order to locate the file that you want to import on your computer. You can consider your preference and choose from Excel and .csv files.

Step 5: As another step, you should press double-click on the filename or make it selected. Press “Open tab” If your existing worksheet is an Excel file with multiple sheets, then you need to select the specific sheet you wish to import data from. You can always select from the drop-down menu to choose a sheet in this Excel workbook.

Step 6: Then you can choose “Add New action” from the drop-down menu next to “Choose a mapping.” If you set up your columns correctly in your spreadsheet, you will have no problems with data mapping, matching the columns in the Quicken inventory data with your imported spreadsheet.

Step 7: After this, you need to click on the name of the header titles which will be as per your preference in your spreadsheet to ensure the access of a drop-down menu. This drop down menu is of the Quicken inventory column headers. Then you need to choose the correct Quicken header title, if for some reason your spreadsheet header title is incorrect.

Step 8: As a second last step, you should click on the “Save action tab” when you finish the mapping header titles. After this, you need to click on “Preview” in order to see what the imported items will look like in Quicken. In case, you see any mistake, then you can click “Cancel” and try to re-map your columns.

Step 9: Click “OK” if the preview looks correct. Then you should click on “Import tab.” A dialog box will appear that tells you how many records were imported and if there were any warnings or errors to be taken care of. When you are satisfied with the results, you can Click “Save.” You will get an inventory list with the new items that will be visible on the screen.

At Dancing numbers, we completely understand that your business is unique. Owing to your specific business model, your business requirements can be peculiar and hard to crack as well. The need for a custom made solution to your specific business needs is something you can stay stress free about. Seeing the success rate in a short span of time, we can count some milestones as our achievements. With a little query details, without wasting much of a time, we can ensure to provide you the faster resolution.

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