How to Upgrade or Downgrade QuickBooks Online Subscription

It is imperative that you learn how to manage the QuickBooks Subscription plan in order to control the number of features you have access to.

QuickBooks expands along with your business as it evolves. You may increase your subscription when you’re ready for more features. Alternatively, if your current subscription isn’t ideal for you, you can change it to a new one.

The article delves into how you can upgrade or downgrade the QuickBooks Online subscription.

How to Upgrade QuickBooks Online Subscription?

Step 1: Check the Subscription Plans

You have to check the pricing plans that are available to you to check which subscription level is fit for you. You have:

• Simple Start ($15/month)
• Essentials ($27.50/month)
• Plus ($42.50/month)
• Advanced ($100/month)

Step 2: Upgrading the Subscription

• You have two options: company or primary admin to sign in to QuickBooks Online
• Choosing settings, You have to select Account and settings
• You have to choose the Billing and Subscription tab
• Ensure the accuracy of your payment information.
• Choose ‘Upgrade‘ your plan from the QuickBooks Online section.
• After looking over the different plans, Click Choose plan.
• To upgrade your plan, Follow the instructions on-screen.

How to Downgrade QuickBooks Online Subscription?

Step 1: Figure Out the Plan You Wish to Choose

You should go through the available plans and decide for yourself which subscription facility is apt for you.

Step 2: Disable Certain Features of the Existing Plan

There may be features you need to deactivate before downgrading. Follow the instructions in the section: if you utilize any of these features.

Stop using Templates for Recurring Transactions

Turning off your recurring transaction templates will allow you to transition to QuickBooks Online Simple Start. The recurring transactions under this plan are not supported:

Step 1: Select Recurring Transactions under Settings.

Step 2: Choose a specific template. Following this, you have to choose the Edit dropdown.

Step 3: To confirm, You have to select Pause and pause one more time.

Get Rid of Additional Users

Based on the plan you downgrade to; you might have to delete users. For this, you have to be familiar with the user limits associated with each plan.

Get Acquainted with Multicurrency

There is no multi-currency functionality support in QuickBooks Online Simple Start. You cannot switch to QuickBooks Simple Start if the multicurrency option is currently activated.

Deactivate Inventory

Make your inventory items inactive if you need to move to QuickBooks Online Simple Start or Essentials. There is no inventory tracking support for these membership tiers. Only QuickBooks Online Plus and Advanced allow you to keep track of the inventory.

1st Step: Record Your Financial Reports

Run a report on all of your goods or services to keep track of the stock levels you currently have:

Step 1: Select Reports under Business overview.

Step 2: Find the report titled “Product/Service List” and open it.

Step 3: Choose Customize.

Step 4: Choose the Filter section.

Step 5: Select All from the Deleted dropdown menu.

Step 6: Choose Run report.

Step 7: Export or print your report.

2nd Step: Disable the Inventory

Your inventory items’ values reset to zero when you downgrade. Your products continue to be tracked in QuickBooks, but you no longer track the number on hand:

Step 1: Choose Products and services under Get paid & pay (Take me there).

Step 2: Choose the Filter option.

Step 3: Select All from the Status dropdown menu.

Step 4: Pick Inventory from the dropdown menu for Type.

Step 5: Choose Apply. This displays every item in your inventory while concealing the non-inventory goods you plan to retain.

Step 6: The Name column checkbox should be selected. This chooses every item in the list of inventory.

Step 7: Choose ‘Make inactive‘ from the dropdown menu after choosing Batch actions.

Step 8: Choose Yes.

You will notice that your inventory items are inactive and they won’t be displayed on the Products and Services list.

Reject Third-party Applications

Do you use any associated third-party applications? In case your new plan no longer permits them, you might need to cancel them.

Step 3: Downgrade the Plan

Step 1: Log in to QuickBooks Online as the company admin or the primary user.

Step 2: Choose Settings, followed by Account and settings.

Step 3: Choose the Billing and Subscription option.

Step 4: Ensure that your payment information is current.

Step 5: Select Downgrade your plan under QuickBooks Online.

Step 6: Select Choose plan after looking through the offered choices.

Step 7: To downgrade your plan, adhere to the on-screen instructions.

How to Switch Back to Previous QuickBooks Online Subscription?

Remind yourself to turn features back on if you wish to return to your previous membership level. Your applications, recurring transaction templates, and inventories won’t activate on their own.

The article highlights how you can upgrade or downgrade the QuickBooks Online Subscription. You get to know how to deactivate certain features of the plan, deactivate inventory or record the financial reports, and more.

Get more info: How to Cancel QuickBooks Desktop Subscription

In case you are unable to understand the steps to upgrade or downgrade your subscription, you should reach out to experts who will explain each step.

If you have further queries related to the QuickBooks subscription upgrade and downgrade, you can connect with Dancing Numbers experts via LIVE CHAT.

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