BILL, previously known as Bill.com, is a renowned account receivable (A/R) and accounts payable (A/P) software that emphasizes sending customer invoices and executing vendor billings. QuickBooks Online, on the other hand, is a comprehensive accounting software that can process vendor and bill payments.
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Furthermore, BILL includes two important accounting functions, however, It is not the right substitute for proficient accounting software like QuickBooks Online. BILL has superb A/P automation that is apt for small businesses when it is included as a particular integration to QuickBooks Online.
In today’s article, we will talk about the key differences between QuickBooks Online and BILL. QuickBooks Online has often been recognized as the best small business accounting software due to its efficient invoicing and bill management feature. But, in case you need to process several bills per day, in order to support your A/P processing, consider using QuickBooks Online and BILL.
Difference between Bill.com vs QuickBooks Online: A Quick Overview
Here is a quick overview of the difference between BILL and QuickBooks Online:
|Point of difference||Bill.com||QuickBooks Online|
|Best for||Businesses willing to automate their Particular A/P Process||Businesses in Search of a Complete Accounting System|
|Track Collections and Send Invoices||Yes||Yes|
|Link Credit Card and Bank Accounts||Yes||Yes|
|Control Feature Access and Prepare Custom Feature user role||Yes||Yes|
|Automatic Bill Codification||Yes||N/A|
|AutoFetch Vendor Invoices via Committed Forwarding Addresses||Yes||N/A|
|Several Money Transmitter Licenses||Yes||N/A|
|Prepare Approval Workflows||Yes||Advanced only|
|Organize and capture receipts||Yes||Yes|
|Monthly Pricing costs||Begins at USD 45 for every user||Begins at USD 55 for every user for the A/P feature|
|Maximum users||Limitless||One to 25|
|Customize Template for Invoices||Yes||Yes|
|OCR (Optical Character Recognition)||Yes||Yes|
|In-built Payment Channels||Yes||Bill Pay|
|Two-way Connection with ERP and Accounting Software Systems||Yes||N/A|
|Limited Paperless Document Storage||Yes||Yes|
|Team Collaboration Tools||Yes||Yes|
What are the Use Cases for Bill.com and QuickBooks Online Software?
Here are the instances of use cases for BILL and QuickBooks Online tools:
1. Businesses that Receive Bills or Send Invoices from Bill.com users:
If the customers or vendors enroll in Bill.com, then sending and receiving payments will be smoother, faster, and better. For respective customer payments, you can use the invoice tracking function and check out the real-time condition of the invoice sent to them. In case your vendors send an invoice to you, they can check the processing status when the invoice is processed.
2. Small Businesses that Require Expense Approval Workflows
BILL has easy and detailed approval workflows that allow users to change PDF invoices into transaction records with less data entry, allocate approvers for every transaction automatically, and analyze bills submitted in a different portal for the particular approvers only. QuickBooks Online lacks approval proves unless you have QuickBooks Online Advanced and that can be expensive for small businesses with easy accounting requirements.
3. Accounting Organizations
BILL provides its invoicing and billing services to accounting businesses for USD 49 every month. It even enables firms to utilize BILL’s functions to offer to bill and invoicing services to their respective clients.
What are the Differences Between QuickBooks Online and Bill.com Pricing?
Here are the differences between BILL and QuickBooks Online pricing:
|Number of users||1||1-25|
|Monthly Pricing||Per user USD 45 to USD 79.||USD 30 to USD 200|
Note: Dissimilar to QuickBooks Online which enables a certain section of users at every subscription level, for every user, BILL charges monthly. Both options have free trials.
What are the Different Bill.com Pricing Plans Available?
For the Team and Essential plans, you can choose between Receivables which automates invoicing option and Payables which simplifies the A/P procedures. The Corporate and Enterprise plans have both Receivables and Payables products.
- Team: USD 55 every month for Receivables and Payables with the particular accounting software integration.
- Enterprise: Custom pricing gets both Receivables and Payables along with premium assistance.
- Essentials: USD 45 for every user for every month for Receivables and Payables.
- Corporate: USD 79 for every user for every month that comprises Receivables and Payables along with software integration.
BILL also owns the Accountant Partner Program for accounting professionals and firms. This particular plan has a cost of USD 49 per month and it comprises the A/R and A/P functions, along with certain perks for CPAs (certified public accountants) such as training where they can acquire CPE (continuing professional education) credits.
There are also some other services too:
- Automatic Data Entry: With BILL, the cost of payable data entry (per entry) is USD 49 cents.
- Invoices Services and Mail Checks: BILL generally sends your checks and invoices to you. The service cost for every invoice or check is USD 1.49.
What is the Pricing of QuickBooks Online?
QuickBooks provides five monthly subscription plans for multiple requirements. But A/P functions are present only at QuickBooks Essentials and also at the higher tiers:
- Simple Start: For one user, USD 30 per month
- Plus: For up to five users, USD 85 per month
- Self-Employed: For only one user, USD 15 per month
- Advanced: For up to 25 users, USD 200 per month
Bill Pay for QuickBooks Online enables you to pay off and monitor bills from your particular QuickBooks account. It is possible to send domestic and international payments through check or ACH, get entire remittance detail, monitor payment status, and also sync payments with QuickBooks Online for more insights and control. You will be required to pay with this particular plan, hence you will be charged only for the transactions that you do.
Bill Pay is present with QuickBooks Advanced, Online Essentials, and Plus. However, it is not available for Simple Start and Self-Employed. In order to use Bill Pay, a user needs to activate the function from their particular QuickBooks Online account.
Here is a synopsis of the plans that are available:
- Bill Pay for QuickBooks Online Advanced: 20 free domestic ACH transactions every month during the two-month trial tenure. Once the trial is over, fees charged are 99 cents for every ACH transaction. USD 1.99 for every check with limitless users and zero monthly charges.
- Bill Pay for QuickBooks Online: 99 cents for every ACH transaction. USD 1.99 for every check for limitless users and zero monthly fees.
What are the Distinctive Features of Bill.com and QuickBooks Online?
|Connect Bank Accounts||Yes||Yes|
|Profit and Loss and Balance Sheet||No||Yes|
|Budgeting and Forecasting||No||Yes|
With the unified solution of Bill Pay, QuickBooks can be utilized to clear bills online for minimal expenses. But, if you wish to have a stronger bill payment solution that has all the approvals and a restructured workflow, then combining BILL with QuickBooks Online may be worth the extra expenses.
Bill.com vs QuickBooks Online: Accounts Payable
Here is the point of differences between Bill.com and QuickBooks Online:
|Bill Payable||Bill.com||QuickBooks Online|
|Intelligent Virtual Assistant||Yes||No|
|Automatic Invoice Capture||Yes||No|
The key advantage you can derive from BILL is the automatic invoice capture. Add to it, it has a committed email address and in this address, vendors can direct their invoices, and the IVA (Intelligent Virtual Assistant) will put it in BILL automatically and begin the bill for you. In QuickBooks Online, you should upload vendor invoices manually or scan them initially with the QuickBooks receipt scanner.
QuickBooks, on the other hand, has an advantage if your accounts department can deal with billings without requiring automation. Even though QuickBooks Online still requires some data entry along with manual uploading of certain receipts, the QuickBooks Online OCR function can minimize the data entry load to enable you to emphasize certain fields like applying for vendor credits or entering the credit term. However, the OCR features of BILL are still above QuickBooks Online since it can read the scripts that are handwritten.
BILL, in the complete sense, provides an easy solution for certain businesses that process several billing transactions. The automation features free the staff from several data entry hours and make sure that all the bills are legitimate and precise via a series of sanctions. It also includes an IVA that seizes invoice data automatically and supplies the data into the related fields. It is also possible to pay within BILL through international wire transfers, debit cards, credit cards, and ACH Payments.
In the meantime, the A/P features of QuickBooks Online emphasize more on general accounts payable functions such as adding bills, registering vendor information, handling unpaid bills and paying bills. When preparing bills, you can choose an account category, due date, and credit term, and locate it to a customer, class, or project. It is also possible to print checks in QuickBooks Online if you wish to send checks as payment to vendors.
Bill.com vs QuickBooks Online: Accounts Receivable
Here are the bill receivable differences between BILL and QuickBooks Online:
|Bills Receivable||Bill.com||QuickBooks Online|
|Sales Tax Tracking||No||Yes|
|Create and Send Invoices||Yes||Yes|
In QuickBooks Online, you can edit invoice designs and include the company logo. There are also several templates to choose from. The most important feature of QuickBooks Online A/R management is its capacity to monitor sales tax collected, check sales tax liability, and pay particular sales taxes.
In the meantime, BILL provides invoicing capabilities together with automation capabilities if you receive the invoicing plan. But, the A/R functions are not as good and efficient as any other invoicing software. In regard to invoice processing, invoice tracking can be done via invoice statuses but only if the client is using BILL.
One more limitation is the invoice design. There is no option to integrate company branding like colors and logos. Finally, including sales taxes in BILL is based on what accounting software or ERP system you are accessing. Or else, you will need manually prepare sales taxes.
Bill.com vs QuickBooks Online: Ease of Use
Here is the list of the ease of use differences between BILL and QuickBooks Online:
|Ease of Use||Bill.com||QuickBooks Online|
|Overall Ease of Use||Hassle-free||Hassle-free|
|Online Help Section||Yes||Yes|
Both QuickBooks and BILL possess intuitive user interfaces, however, QuickBooks is more complicated with the features. In case you are thinking of the lower-priced levels of BILL, It is suggested to use A/P if you have several bills to pay and wish to automate the entire process. It is also perfect for businesses with several decision-makers when the question is about sanctioning payments. For all other accounting requirements, QuickBooks is the ideal option.
The BILL Dashboard for Corporate and Enterprise plans displays the bills to pay, bill approvals, open invoices, payments out, and payments in. The smaller plans display graph concerning A/P or A/R.
The border of the BILL is tidy and structured. It is perfect even for those business owners who lack expertise in billing and invoicing. The dashboard displays an overview of all the invoices along with the payables. You can also check the number of invoices that are waiting for approval and the individual who is in charge of sanctioning them.
QuickBooks Online Dashboard
It is easy to navigate the QuickBooks Online Dashboard. It provides you with access to your particular account balances, expenditure and income totals, and graphs that display the cash flow during a period of tenure. Not to mention, the interface is extremely intuitive. The left menu bar has a tab that can take to you to every section.
The dashboard of QuickBooks Online provides an identical idea to BILL with the help of card graphs. The dashboard for QuickBooks Online is far more comprehensive since it is a complete accounting software. It displays your credit card charges along with other movements in your particular bank accounts. You will also get a glance at the Profit and Loss data along with time tracking information.
Bill.com vs QuickBooks Online: Integrations
Here are the integration differences between QuickBooks Online and BILL:
Due to its restricted integrations, BILL is ideally used as an integration itself since it can be linked with many accounting software packages. QuickBooks integrates with nearly 750 apps and includes around three built-in integrations to simplify payroll, payments, and time monitoring.
Bill.com provides 10 integrations and a majority of these will link your BILL profile to your particular accounting software comprising Xero, NetSuite, QuickBooks Online, and Sage Intacct. Such integration comprises two-way harmonization. In simple words, you can add A/R or A/P data in any other program and it will transfer it to the other automatically. But, not every integration is possible with every plan. An API (Application Programming Interface is present for developers only.
QuickBooks Online Integrations
QuickBooks Online is integrated with nearly 750 renowned business apps that can help other factors of your business like e-commerce and CRM (customer relationship management). Three in-built integrations can be used with the particular QuickBooks Online app directly. The integrations are QuickBooks Payroll, QuickBooks Payments, and QuickBooks Time.
The corporate and team plans of BILL also incorporate QuickBooks Online. Here are some additional integrations for QuickBooks Online:
- CRM: Method: CRM, HubSpot, and Insightly CRM
- Expenses: Dext Prepare, Expensify, Greenback, and Veryfi
- Payroll: RUN Powered by ADP, JustWorks, Gusto, Wagepoint
- E-commerce: Stripe by Connex, PayTraQer, and Freedom Merchants
- Inventory Management: Katana, SOS Inventory, and Order Time
- Time tracking: Timesheets.com, Time Tracker by eBillity, and Hour Timesheet
Bill.com vs QuickBooks Online: Mobile App
|Mobile App||Bill.com||QuickBooks Online|
|Mileage and GPS Tracking||No||Yes|
|Accessibility||Android and iOS||Android and iOS|
|Send Sales Receipts and Estimates||No||Yes|
QuickBooks and Bill have strong mobile apps that help the receivables and payables. None of these allows you to monitor time, however, it is possible to track expenses with the help of location and class fields and then reconcile the bank transactions from the bank accounts that are connected.
Both have the same basic characteristics like the ability to prepare invoices and get payments, however, BILL has an extra benefit of workflow functionality with A/P like the talent to see an audit trail of bill sanction and review notes from customers and vendors. You will also be able to monitor documents from the camera of your phone and then execute them into bills. You can also send them to your inbox.
QuickBooks has an in-depth characteristics when it is about A/R like the ability to send invoices, analyze the sales receipts, etc. It also includes GPS mileage monitoring and the use of reporting tools, two characteristics that are not present in BILL.
Bill.com vs QuickBooks Online: Customer Support
Here is the list of the customer support differences between BILL and QuickBooks Online:
|Customer Support factors||Bill.com||QuickBooks Online|
|Live Chat Assistance||Yes||Yes|
|Searchable Knowledge base||Yes||Yes|
|Online Help Resources||Yes||Yes|
Even though QuickBooks empowers you to use other support avenues prior to asking for phone assistance, BILL does not provide phone support. Instead, it needs you to submit a support inquiry that will be responded to via email. But, both have extra resources like a knowledge base and help center that can be contacted for less severe requirements.
It can be difficult sometimes to get the answers you are searching for with the BILL. You can get LIVE support from 5:00 am – 6:00 am. Pacific Time on weekdays.
There are some other resources like:
- Help Center: A fully-functioning comprehensive help center is present that has detailed how-to articles, FAQs, getting started resources, along with announcements.
- YouTube videos: The YouTube channel comprises several customer testimonials and some other how-to videos.
- Support Form: It is possible to submit a support inquiry in the particular Message Center.
- BILL Resources: On this page, there is a collection of case studies, webinars, white papers, and BILL resources.
- BILL Blog: Updated regularly, the blog comprises all the things you require to learn about going paperless, payments, new integrations, and several other things.
QuickBooks Online Support
QuickBooks has a broad knowledge base that can be used from within the website and the program as well.
Here is a summary of the possible ways to use support:
- Email Assistance: You can get in touch with the support team by pressing the button for Contact Us below the help screen.
- In-Product help: Whenever you open a new feature, a video or step-by-step information will be displayed with the facility to see more data.
- Messaging assistance: Live chart assistance is also present even when it is not 24/7.
- Telephone assistance: It is only present by finishing a request on the particular website for QuickBooks to get in touch with you.
- User Community: It is possible to put a question in the community forum where many other users can offer your support.
- Searchable Knowledge base: It comprises how-to-articles, tutorials, webinars, and FAQs.
The invoicing characteristics of BILL do not surpass that of QuickBooks Online. Hence, it is not a wise move to subscribe for both in case you are searching for efficient invoicing features. It is possible to do better with QuickBooks Online for invoicing.
But, the A/P features of BILL surpass the Bill Pay feature that matches the level of QuickBooks Online. In case your company has expenses that need approval prior to payment or has huge expenses that explain the reason for having an automated import system, BILL is the best addition to your QuickBooks Online.
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+1-800-596-0806 or chat with experts.
Frequently Asked Questions
Do Bill.com provide a free trial?
Yes. A 30-day free trial is offered by Bill.com
Is it Possible to Automate Approval Workflows in Bill.com?
Yes. It is possible to capture all the invoices in one digital platform in BILL and then automate the requests and approval workflow. It will sync with the accounting software automatically.
Is a Mobile App offered by QuickBooks Online?
Yes. QuickBooks Online offers a free mobile app.