How to Record Square Fees in QuickBooks Desktop/Online

by James Antonio

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Registering Square fees or payments in QuickBooks has a great advantage for a business. Not only does it assists the users to sync the particular transactions, but also helps the users to put the details manually in case doing it automatically is not possible. Recording of fees and payments is doable in QuickBooks Desktop and QuickBooks Online. All you need to know is the right steps to do it.

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Dancing Numbers helps small businesses, entrepreneurs, and CPAs to do smart transferring of data to and from QuickBooks Desktop. Utilize import, export, and delete services of Dancing Numbers software.

We will highlight the steps showing how to record square fees in QuickBooks. Not to mention, you will learn how to record the Square payments in the software and its other versions too. This blog will show the benefits of recording the square payments in this accounting software too.

What are the Benefits of Recording Square Payments in QuickBooks?

The three benefits of recording Square payments in QuickBooks. Such benefits include:

  • The software syncs your transactions like deposits, payments, and the refunds with your particular bank account.
  • It is possible for you to import your square sales automatically. Such square sales include discounts, tips, taxes, invoices, etc.
  • To see the data conveniently, the product, sales, and items-related information are saved in QuickBooks.

How to Record the Particular Square Payments in QuickBooks Online Manually?

It is possible to record your Square Payments in QuickBooks Online manually. The refunds, sales, and deposits can be added manually. This, in turn, will assist you in remembering all the transactions.

Steps to Record the Square Payments in QuickBooks Online

Step 1: Choose the Gear icon.

Step 2: Press on Chart of Accounts.

Step 3: Click on New for making a new account.

Step 4: From the given drop-down in the Account Type, choose an account type.

Step 5: A drop-down that says Detail Type will show up.

Step 6: Select the right-fitted detail type for your particular transactions that you need to track.

Step 7: Give a name to your particular account.

Step 8: Add a description.

Note: Make sure the account is sub-account, choose “Is sub-account”. No, you need to add the parent account

Step 9: Wait for a particular drop-down box to come up that will state, “When you wish to Start Tracking your Finances from this particular account in QuickBooks?“.

Step 10: From the particular drop-down, search for Today and press on it, if you wish to begin tracking the transactions.

Step 11: If you wish to begin it on a different day, click on Other.

Step 12: Add the date you wish the tracking of transactions to begin from the option, Select a Date.

Step 13: Now, you need to complete the Account Balance in the remaining field of the dialog box.

Step 14: Press on Save.

Step 15: Now, Close the particular box.

Steps to Record the Square Payments in QuickBooks Desktop

The method of recording the Square fees in QuickBooks Desktop is easy. You need to do as per the steps given once you have synced the Square account with your particular QuickBooks Desktop account.

You need to add the details like the date of payment and the process to pay the particular invoice. Post this, the fees will be added.

The steps given below will make you learn how to record the particular square payments in QuickBooks Desktop:

Step 1: Navigate to the QuickBooks Home page. Press on New.

Step 2: Choose Receive Payment.

Step 3: A drop-down will come up naming Customer. Check it.

Step 4: Choose the Customer Name from the given drop-down.

Step 5: Choose the Payment Date and the particular Payment Method.

Step 6: You will need to locate a drop-down list, Deposit to.

Step 7: Now, from this position, press on Undeposited funds.

Step 8: In the particular Outstanding Transaction box, you will need to add a checkmark on the particular invoice that is needed to be paid.

Step 9: Choose Save and Close.

Can you now record square fees in QuickBooks?

Recording Square payments in QuickBooks Online is perhaps the best way to record any given transactions. It assists you to create an invoice for the customers. Also, it offers many advantages to your business. We have talked about the steps to record the particular square payments in QuickBooks here, along with its versions.

Still, if you are having any doubts or if you think you need help in understanding the steps, just connect with Dancing Numbers experts via LIVE CHAT.

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How to Record the Particular Square Payments in QuickBooks with Invoice?

Recording Square payments in QuickBooks with invoices aid companies to make an invoice for customers. QuickBooks gets the details of the Square Transactions by downloading it. The transactions are synced automatically hence making an invoice will not consume a lot of time. Once the invoice is being made, Square payment can be added to it respectively.

Here are the steps to record the particular square payments in QuickBooks with the invoice. Please follow them:

Step 1: On the left side of the QuickBooks Home screen, choose Banking.

Step 2: After choosing banking, you will get a tab that says, For review. Press on it.

Step 3: Below that, the information of the square payments will be shared.

Step 4: See if the particular transactions are right or not.

Step 5: Once it is all checked, press on Match on the right side of that row.

What are the two Processes Present to Sync your Particular Square Transaction in QuickBooks?

The two methods that are available to sync your Square Transaction in QuickBooks are as follows:

Auto Sync:

In this type of method, you can easily monitor the transactions that are ongoing minus any manual intrusion. Hence, you receive error-free reports of the Square Transactions data absolute on time without late. To allow its automated feature, kindly turn on the button that says Sync Automatically.

Manual Sync:

In this type of method, the user is required to send the historic or the present Square Transaction data via the transaction dashboard manually. Here the user has the benefit of selecting the files that are needed to be synced.

Features of Dancing Numbers for QuickBooks Desktop

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Dancing Numbers supports all QuickBooks entities that are mentioned below:-

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Receive Payment
Estimate
Credit Memo/Return Receipt
Sales Receipt
Sales Order
Statement Charge

Vendor Transactions

Bill
Bill Payment
Purchase Order
Item Receipt
Vendor Credit

Banking Transactions

Check
Journal Entry
Deposit
Transfer Funds
Bank Statement
Credit Card Statement
Credit Card Charge
Credit Card Credit

Employee Transaction / List

Time Tracking
Employee Payroll
Wage Items

Others

Inventory Adjustment
Inventory Transfer
Vehicle Mileage

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Frequently Asked Questions

 
How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.


How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.


How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.


How can I import Credit Card charges into QuickBooks Desktop?

First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.


Which file types are supported by Dancing Numbers?

XLS, XLXS, etc., are supported file formats by Dancing Numbers.


What is the pricing range of the Dancing Numbers subscription Plan?

Dancing Numbers offers four varieties of plans. The most popular one is the basic plan and the Accountant basic, the Accountant pro, and Accountant Premium.


How can I contact the customer service of Dancing Numbers if any issue arises after purchasing?

We provide you support through different channels (Email/Chat/Phone) for your issues, doubts, and queries. We are always available to resolve your issues related to Sales, Technical Queries/Issues, and ON boarding questions in real-time. You can even get the benefits of anytime availability of Premium support for all your issues.


How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

First, click the import button on the Home Screen. Then click "Select your file" from your system. Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file.

To review your file data on the preview screen, just click on "next," which shows your file data.


What are some of the features of Dancing Numbers to be used for QuickBooks Desktop?

Dancing Numbers is SaaS-based software that is easy to integrate with any QuickBooks account. With the help of this software, you can import, export, as well as erase lists and transactions from the Company files. Also, you can simplify and automate the process using Dancing Numbers which will help in saving time and increasing efficiency and productivity. Just fill in the data in the relevant fields and apply the appropriate features and it’s done.

Furthermore, using Dancing Numbers saves a lot of your time and money which you can otherwise invest in the growth and expansion of your business. It is free from any human errors, works automatically, and has a brilliant user-friendly interface and a lot more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


Is it possible to use the Direct Connect option to sync bank transactions and other such details between Bank of America and QuickBooks?

Yes, absolutely. You can use the Direct Connect Option by enrolling for the Direct Connect service which will allow you access to the small business online banking option at bankofamerica.com. This feature allows you to share bills, payments, information, and much more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


What are the various kinds of accounts you could access in QuickBooks?

QuickBooks allows you to access almost all types of accounts, including but not limited to savings account, checking account, credit card accounts, and money market accounts.

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