How to Set Up QuickBooks For LLC (Pros & Cons)

QuickBooks is the best and simple accounting software which you can use to manage payments, invoicing, and expenditure monitoring for […]

QuickBooks is the best and simple accounting software which you can use to manage payments, invoicing, and expenditure monitoring for your business. Any device can access the accounting software, but to get the most out of it, it is important to set it up correctly.

Save Time, Reduce Errors, and Improve Accuracy

Dancing Numbers helps small businesses, entrepreneurs, and CPAs to do smart transferring of data to and from QuickBooks Desktop. Utilize import, export, and delete services of Dancing Numbers software.

*No credit card required

Selecting an accounting software program is one of the first choices which you must make when you begin a business. You may successfully manage your firm’s accounting even without an accountant by following the instructions in this article on how to set up QuickBooks for an LLC (Limited Liability Company).

All About QuickBooks

The Accounting program which is widely used is known as QuickBooks. QuickBooks offers accounting and other payment options to small businesses. Automated accounting procedures are made available to your company by setting up QuickBooks for LLC. With the help of the program you can easily organize receipts, create regular invoices, and let your clients to make payments online. Additionally, it shows the status of your orders and inventory by allowing you to respond to the consumer needs.

Businesses can use this software to track billable hours for their staff members, compute their local, state, and federal taxes, and pay them for their work.

There are four versions of QuickBooks, which is one of the most popular choices:

QuickBooks Online:

For small businesses, QuickBooks Online is the cloud-based accounting software that centralizes all the financial data.

The interface is user-friendly, and finding everything is simple. QuickBooks Online can deliver the data as you require.

With three plan options and with hundreds of third-party connections and other features, QuickBooks Online can expand with your small business.

You may manage your inventory; create custom invoices, track business and personal costs, track income and expenses, and many more with the aid of QuickBooks online.

There are three online QuickBooks plans:

QuickBooks Self-Employed

For independent contractors and freelancers, QuickBooks Self-Employed is very good option. Sending consumer’s bills and keeping track of transactions are both made easier by it.

It can track travel for Schedule C forms, create expense reports, scan bills, and categories company income.

If you are unfamiliar with accounting software, QuickBooks Self-Employed may be a fantastic choice because it is very user-friendly software.

QuickBooks Desktop

QuickBooks Desktop is easily downloaded and install on your PC.

In addition, Quick Books Desktop offers more customization options than QuickBooks Online. It allows you to modify it to meet the unique requirements of your small business.

You may use QuickBooks Desktop offline, which is one of its benefits. If you don’t have a dependable internet connection or you are travelling and can’t access the internet, offline access is a big benefit.

You may modify QuickBooks Desktop to meet the unique requirements of your company because it is more adaptable than QuickBooks Online.

There are three plans of QuickBooks Desktop:

QuickBooks Mac Plus

QuickBooks Mac Plus is the only QuickBooks desktop application which works on Macs. It resembles QuickBooks Pro Plus in many ways.

This edition of the QuickBooks program includes billing, invoicing, monitoring inventory, reporting, setting up budgets, and managing sales and clients.

The simplicity use of QuickBooks Mac Plus is one of its benefits. If you have no experience using accounting software, ease of use is a huge benefit.

All About LLC

A Limited Liability Company (LLC) is a type of corporate structure which is used in the United States and it shields its owners from being held personally liable for the firm’s debts or liabilities. Limited liability companies are hybrid legal structures that incorporate elements of both corporations and partnerships or sole proprietorships.

While an LLC’s limited liability characteristic is comparable to a corporation’s, a partnership rather than an LLC has the capacity to offer flow-through taxes to its members.

Features of LLC

  • A business structure which is known as a limited liability company (LLC). It shields its owners from being held personally liable for the firm’s debts or liabilities.
  • Each state has its own regulations governing LLCs.
  • The only major exceptions to this rule are banks and insurance corporations, which cannot be members of an LLC.
  • On their profits, LLCs do not immediately pay taxes.
  • Members declare their share of the company’s revenues and losses on their personal tax returns.

QuickBooks for LLC

The QuickBooks Online service may be a suitable choice if you require scalable and simple to use accounting software.

However, QuickBooks Desktop might be a better option if you’re seeking for software that can be used offline or that is more customized.

Regardless of your decision, do your study to obtain the finest QuickBooks for your LLC.

If you want to view your accounting information online or on a desktop computer, QuickBooks is a good choice for LLCs. It has advantages and disadvantages, though, much like QuickBooks Alternatives. Explore its benefits and drawbacks below.

Benefits of QuickBooks for LLC

Some are the major advantages of using QuickBooks for LLC:

  • Working on Payroll, Invoicing, Timekeeping, and Expenditure management are all made easier if you are using QuickBooks.
  • It enables simple software integration.
  • It provides telephone support 24 hrs.
  • It is available by using a mobile app also.

Drawbacks of QuickBooks for LLC

Following are the disadvantages of using QuickBooks for LLC:

  • There are additional fees for the features of Payroll.
  • It lacks in e-commerce capabilities.
  • Only community support and articles are available in QuickBooks Online free tier.
  • Duplicate Transactions are simple to produce.

Setting Up of QuickBooks for LLC

You must properly set up your QuickBooks account if you want to utilize all of its features and advantages. The necessary actions are listed below if you want QuickBooks to manage your accounting procedures, you can change the settings and data as you run your firm.

Step 1: Prepare the Documents and Information about Your Company.

Firstly, You must gather the essential details and supporting documentation before setting up QuickBooks for your company. Having these details on hand will prevent you from having to repeatedly go back and complete the sign-up or amend your firm information; this will help you in saving your time.

You will need the information shown below to set up QuickBooks for LLC.

  • Type of the Business like Partnership, Proprietorship etc
  • Address of the Business
  • Email ID
  • Address of the Website
  • Digital Logo of the Company
  • Identification Number of Tax
  • Federal Employer Identification Number
  • Method of accounting that is Actual or Cash
  • Statement of Bank
  • Statement of Credit Card

Step 2: Setting up of Your Company Information

Register for your QuickBooks account. To access your account settings, Next click the gear icon then Choose Account and Settings from the list of option. The following step is to select the Company tab.

The following data will need to be entered. Make sure to double-check your entries for accuracy as needed.

  • Enter the name which you want to appear on invoices, sales forms, and other papers you wish to communicate with clients, as well as the name that your business is registered under.
  • Import your company logo for it to appear on forms and papers.
  • Enter your assigned EIN or SSN, which stands for Employer Identification Number. Even if you are a self-employed taxpayer, we nevertheless advise you to complete Form SS-4 in order to apply for an EIN. If not, you’ll have to give your SSN to suppliers and workers when it comes time for them to pay their taxes.
  • Select the category of Business industries in which your company competes.
  • Enter the name of your company like sole proprietorship or LLC.
  • Enter the Customer-facing email address that you wish to show on forms and papers, as well as your Company email for correspondence with the QuickBooks administrator. Next, Input the Company phone number that you wish to appear on your invoices and sales forms. Also, Input the information for your Website.
  • Enter the physical address of your company so that QuickBooks may use it to compute your taxes and subscription costs. Next, Input your Legal address which must coincide with the address on your IRS tax return (IRS). Forms and papers will display your Customer-facing address.

Step 3: Explain the Start Date of Fiscal Year

Click advanced tab and then Accounting from the Account and Settings menu. A fiscal year often begins in January since that is when the tax year officially begins. But because your company’s tax schedule can be different, QuickBooks lets you specify its start date on your account. Additionally, you can decide when you want QuickBooks to shut your books for the year.

By establishing a fiscal year calendar, you may arrange your tax preparation and record your data to prevent accidental data changes.

Step 4: Select Your Accounting Method

Select the Accounting menu to inform QuickBooks of your preferred accounting method between cash and accrual. Next, Choose between Cash and Accrual. Since it instantly tracks income and expenses, many organizations opt for cash-basis accounting.

Switch from cash to accrual accounting or the other way around, it can be difficult. Therefore, before filling out this area, make sure that you understand the differences between cash accounting and accrual accounting.

Step 5: Selection of Your Accounting Currency

With the help of the Multi-currency option provided by QuickBooks, you can operate bank accounts and handle payments from suppliers and customers who don’t use your local currency. To accept and send payments in different currencies, turn on the multicurrency feature under the Accounts and Settings page. Select Currency under Advanced to achieve it. The Multicurrency function can then be enabled after choosing your Home Currency.

Step 6: Setting up of Your Net Payment Terms

Choosing Sales and then Sales Form content on the Account and Settings page will from the menu. Customers will be made aware of the due date for payment by using this setting. Your clients will be required to pay you within the timeframe of your chosen period, Which will serve as your default net payment term.

Payment terms on QuickBooks are always modifiable. Select Due on receipt.

Step 7: Setting up of Sales Tax

You must set up your sales tax if you are required by your state to collect it from customers who purchase things from you. Users of QuickBooks are guided through the sales tax establishment procedure, which involves entering details about your items and the locations where you sell them. It will also make it easier for you to locate clients and things that are tax-exempt. Additionally, you can set up QuickBooks Automated Sales Tax Tool, which computes sales taxes on receipts and invoices and tells you when taxes are due.

Select Taxes from the menu list on your dashboard left side to set up sales tax in QuickBooks. Next, select Set up sales tax. It will display your company address for inspection. In the future, you can change your settings to inform QuickBooks about the tax authorities that apply to your company’s operations.

After that, Select Filing Frequency to determine how many tax filing reminders you want. Add your Start date after that, and then Save your entries.

Step 8: Switch on the Inventory Tracking

Choose Taxes from the menu list on your dashboard left side to set up sales tax in QuickBooks. Then select Set up sales tax. Your company’s address will be shown for your review. You can change your settings later to alert QuickBooks to tax authorities that are relevant to your company’s operations.

Now select Filing Frequency to specify how many tax filing reminders you want. Include your Start date after that, and then Save all of your entries.

Step 9: Use of the QuickBooks Test Drive

For a demonstration of QuickBooks for LLC in use, we advise using the QuickBooks Test Drive. On your dashboard’s left side, click New to get started. Select the Invoices tab. Enter information to observe how QuickBooks Online invoicing functions.


Due to the efficient organization of expenses and revenue, QuickBooks makes bookkeeping and accounting for businesses simple. You may concentrate more on supplying your customers with your goods or services because of it. To take use of its solutions, you must properly configure it.

If you are facing any issue you can contact us. Our Dancing Numbers team will help you in resolving your issue with QuickBooks for LLC.

Accounting Professionals, CPA, Enterprises, Owners
Accounting Professionals

Looking for a professional expert to get the right assistance for your problems? Here, we have a team of professional and experienced team members to fix your technical, functional, data transfer, installation, update, upgrade, or data migrations errors. We are here at Dancing Numbers available to assist you with all your queries. To fix these queries you can get in touch with us via a toll-free number
+1-800-596-0806 or chat with experts.

Frequently Asked Questions

What Happens If I Make an Error When Creating my QuickBooks Account?

All you have to do to make changes in QuickBooks is go to your dashboard. QuickBooks customers can alter their account information and details there. Then choose Account and Settings under Settings. You can choose any item you want to update there. At last, you can click on Save and Exit Button.

Does QuickBooks Require an LLC?

It depends on the applications you’re making as an LLC and how you run your company. Schedule C filers should use QuickBooks Self-Employed because it was designed for them. The online version is designed for organizations and people with sophisticated requirements.

What Version of QuickBooks does an LLC use?

QuickBooks Online ought to be your first selection if you’re considering forming an LLC or are small business owners seeking for economical accounting software with lots of features. It has more functionality than the more expensive desktop edition of QuickBooks Pro.

Can QuickBooks be used in India?

Up to April 30, 2023, QuickBooks will still be accessible to current subscribers in India. More notifications will be issued to current clients. Prior to July 31, 2022, all current paid subscriptions will be converted to free ones, allowing for uninterrupted access through April 30, 2023, with no further fees.

Are LLCs Treated by QuickBooks as Sole Proprietorships?

Single-member LLC for Tax Purposes
Tax laws treat an LLC as a sole proprietorship if it chooses not to be taxed as a corporation. Profit from the LLC is reported on Schedule C of the individual tax return.

close btn

Get Your Case Study

Call Now+1-800-596-0806