How to Import Credit Card Statements into QuickBooks Desktop using Dancing Numbers

Import Credit Card Statements into QuickBooks Desktop You can easily import Credit Card Statements from Excel to your QuickBooks Desktop […]

Import Credit Card Statements into QuickBooks Desktop

You can easily import Credit Card Statements from Excel to your QuickBooks Desktop directly through Dancing Numbers (Desktop). This tool is built exclusively for QuickBooks Desktop.

Save Time, Reduce Errors, and Improve Accuracy

Dancing Numbers helps small businesses, entrepreneurs, and CPAs to do smart transferring of data to and from QuickBooks Desktop. Utilize import, export, and delete services of Dancing Numbers software.

*No credit card required

Dancing Numbers (Desktop) support QuickBooks Premier, Pro, Accountant, and Enterprise editions.

You can download a free trial of the software easily from the Dancing Numbers Website. Follow the below-mentioned steps to get step by a step installation procedure.

Steps for Importing Credit Card Statements to QuickBooks Desktop

Now, it’s easier to import with dancing numbers with the powerful and simplified wizard. To start the bulk import of your files data to QuickBooks follows mentioned steps.

First of all click Import (Start) button available on the home screen.

Step 1 – For the selection of files click “Select your file”, you can also click “Browse File” to browse and choose the desired file from the local computer, alternatively you can click the View Sample file to go to the dancing numbers sample file.

Step 2 – Mapping: Now in the second step set up the mapping of the file column related to QuickBooks fields. Dancing number template file do this step automatically, to use it download the Dancing Numbers template file

Step 3 – Review and Import: To review your file data on the preview screen, click on “next” which shows your file data before Importing to QuickBooks.

For more detailed instructions on the steps, go through this article.

How does it work?

Assume a file containing the below credit card statements.


Credit Card statements include vendor charges and refunds/credits from vendors. To import the expenses you are required to mention

  1. Credit Card Account
  2. Expense Accounts
  3. Vendor or Customer Name

Modify the file to add above details

Modify the file to add above

We can import this file using Dancing Numbers.

  • If transactions contain a negative amount it is Credits/Refunds
  • If transactions contain a positive amount it will be considered as Expense/Charges

Statement Line as Credit Card Charge

Statement Line as Credit Card Charge

Statement Line as Refund

Statement Line as Refund

Mapping QuickBooks Fields

Field Name



Ref No.

It should be in Text, Max 11 Characters are allowed

Transaction number for Credit card transactions.


Transaction Date

The date on which transaction has happened.

Credit Card Account

Reference Text

Name of the credit account of transactions. Account Number or Name can also be mentioned.


Reference Text

It relates to Vendor, Customer, or Employee. Account Number, Name, or Customer field can be provided.


Reference Text

It indicates the expense account name, income account name related to the transaction. Account Numbers and names can be provided.



Amount referenced to transactions.



Refund Amount.



Expense Amount.


It needs to be in Text and the length of max characters is 4095

Memo related to transactions.


Reference Text

Customer name related to any transactions.

Billable Status

Billable( True/False)

Status whether the customer is billed or not?


Reference Text

Class of the transactions.


Currency Code

3 Letter Currency Code.

Exchange Rate


Exchange rate of the currency.

Import Settings

A host of powerful customizations for your file data is available with Import Settings on the Top Right Corner.

Accounting Professionals, CPA, Enterprises, Owners
Accounting Professionals

Looking for a professional expert to get the right assistance for your problems? Here, we have a team of professional and experienced team members to fix your technical, functional, data transfer, installation, update, upgrade, or data migrations errors. We are here at Dancing Numbers available to assist you with all your queries. To fix these queries you can get in touch with us via a toll-free number
+1-800-596-0806 or chat with experts.

Many users would have some questions while moving data to your QuickBooks Desktop. Some of the questions are mentioned below:

Will your application support Multi-Line Transactions?

Yes. However, the same Credit Card Statements payments Number required mentioning in multiple lines to group the transactions.

I made some mistakes in the Import process and my QuickBooks reports have been corrupted. Can I undo or revert my Import?

It is possible to undo the import partially/ completely with the Delete feature available.

Does your app support taxes?

Yes. It supports

My file has some specific date format. I don’t want to change the file. Will your product support all date formats?

No. It needs to specify the specific date format as MM/DD/YYYY

Do you have any sample templates?

Yes. We do have. Sample Template

File types supported by your application?

XLS, XLSX, etc are Supported File Formats

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