Import Credit Card Statements into QuickBooks Desktop
You can easily import Credit Card Statements from Excel to your QuickBooks Desktop directly through Dancing Numbers (Desktop). This tool is built exclusively for QuickBooks Desktop.
Dancing numbers (Desktop) support QuickBooks Premier, Pro, Accountant, and Enterprise editions.
You can download a free trial of the software easily from the Dancing Numbers Website. Follow the below-mentioned steps to get step by a step installation procedure.
Steps for Importing Credit Card Statements to QuickBooks Desktop
Now, it’s easier to import with dancing numbers with the powerful and simplified wizard. To start the bulk import of your files data to QuickBooks follows mentioned steps.
First of all click Import (Start) button available on the home screen.
Step 1 – For the selection of file clicks “Select your file”, you can also click “Browse File” to browse and choose the desired file from the local computer, alternatively you can click the “View Sample file” to go to the dancing numbers sample file.
Step 2 – Mapping: Now in the second step set up the mapping of the file column related to QuickBooks fields. Dancing number template file do this step automatically, to use it download the Dancing Numbers template file
Step 3 – Review and Import: To review your file data on the preview screen, Click on “next” which shows your file data before Importing to QuickBooks.
For more detailed instructions on the steps, go through this article.
How does it work?
Assume a file containing below credit card statements.
Credit Card statements include vendor charges and refunds/credits from vendors. To import the expenses you are required to mention
- Credit Card Account
- Expense Accounts
- Vendor or Customer Name
Modify the file to add above details
We can import this file using Dancing Numbers.
- If transactions contain a negative amount it is Credits/Refunds
- If transactions contain a positive amount it will be considered as Expense/Charges
Statement Line as Credit Card Charge
Statement Line as Refund
Mapping QuickBooks Fields
|It should be in Text, Max 11 Characters are allowed|
Transaction number for Credit card transactions.
The date on which transaction has happened.
Credit Card Account
Name of the credit account of transactions. Account Number or Name can also be mentioned.
It relates to Vendor, Customer, or Employee. Account Number, Name, or Customer field can be provided.
It indicates the expense account name, income account name related to the transaction. Account Numbers and names can be provided.
Amount referenced to transactions.
|It needs to be in Text and the length of max characters is 4095|
Memo related to transactions.
Customer name related to any transactions.
Status whether the customer is billed or not?
Class of the transactions.
3 Letter Currency Code.
Exchange rate of the currency.
A host of powerful customizations for your file data is available with Import Settings on the Top Right Corner.
Many users would have some questions while moving data to your QuickBooks Desktop. Some of the questions are mentioned below:
Que: Will your application support Multi-Line Transactions?
Ans: Yes. However, the same Credit Card Statements payments Number required mentioning in multiple lines to group the transactions.
Que: I made some mistakes in the Import process and my QuickBooks reports have been corrupted. Can I undo or revert my Import?
Ans: It is possible to undo the import partially/ completely with the Delete feature available.
Que: Does your app support taxes?
Ans: Yes. It supports
Que: My file has some specific date format. I don’t want to change the file. Will your product support all date formats?
Ans: No. It needs to specify the specific date format as MM/DD/YYYY
Que: Do you have any sample templates?
Ans: Yes. We do have. Sample Template
Que: File types supported by your application?
Ans: XLS, XLSX, etc are Supported File Formats
Que: Where to contact if I am stuck?
Ans: Feel free to drop an email to email@example.com