Import Ledger Accounts (GL) into QuickBooks With Easy Steps

by James Antonio

Users can easily import Ledger Accounts (GL) into QuickBooks from text files or Excel spreadsheets directly. Just by utilizing the below-discussed steps; users can properly import their GL information. Before you move to import steps, there are few things needed to consider that may help you in importing the General Ledger Accounts.

Import Ledger Accounts (GL) into QuickBooks With Easy Steps

Consider the following information before importing

Keep the below-mentioned information in mind involves:

1. Create backup of your QuickBooks Company file

It is highly recommended you first create a backup of your company in order to use it to verify or as a test before updating the current account. It may take several tests to get your GL mapping exactly the way you wish.

When you have succeeded in importing into the backup file, repeat the setup steps you had to take on your backup file on your production file. You can save from removing partially imported files from your production system using the backup file.

2. Set up your QuickBooks requirements

QuickBooks allows users to indicate a customer name every time they enter the AR account. This will be the default customer record we will post all AR journal entries to in QuickBooks. QuickBooks also allows users to indicate a vendor name each time the account that is payable for sales tax is reached. This will be the generic record of vendors in QuickBooks to which we will add all the sales tax numbers.

3. Map your GL Accounts

Before you can import your account information to QuickBooks you’ll want to map it correctly. When you add or change an account, or use new changes, worker comp codes, or other things that might affect your GL, so it is required to check your mapping every time.

Basic Steps to Import Ledger Accounts (GL) into QuickBooks

  • The very first step is to click on the “Upload File” menu and upload the file as well
  • Next, choose the file, as well as the spreadsheets consisting the account that you wish to import
  • Now, click on the QuickBooks entity as Accounts
  • After that, set up the columns mapping in your accounts in order to import file to the corresponding fields in QuickBooks
  • In the last step, click on the “Import” option.

And then you can see that your account will be directly added to your company file.

Another way to import Ledger Accounts (GL) into QuickBooks

Check out the another way to easily import your GL into QuickBooks

Step 1: Enter your Account Numbers

You must first type your account numbers into the system in order to properly import your daily or monthly general ledger for use in your accounting program.

  • Initially, login into your system
  • Next, try to access the setup menu
  • Now, go to the tab named “Store Settings” and then click on the message tab
  • In the lower window, you can see Account Name
  • Under the same, you’ll see a list of all account
  • And this account store currently uses
  • Simply enter the Account Number in the appropriate fields with the corresponding list of your COAs
  • At last, make use of the “Save Store” button to save the changes made.

Step 2: Generate the General Ledger Files

You can import on a daily or monthly basis of your general ledger into QuickBooks. The regular GL files are automatically created whenever the day end of the store is being saved.

If you want to create a monthly GL, you will see a button at the bottom of the screen called “Create GL < month >” with the previous month listed. You can also manually change the date of the day end screen to upload the general ledger from the previous month.

Step 3: Importing

These are steps involved to import the GL file into QuickBooks:

  • Firstly, open the company file
  • Next, go to the “File” menu that you can see on the top menu bar
  • Using the drop-down menu, you have to select Utilities >> Import >> IIF Files
  • At last, you’ll be asked to choose the IIF file that you wish to import.

Features of Dancing Numbers for QuickBooks Desktop

Imports

Imports

Exports

Exports

Deletes

Deletes

Customization

Customization

Supported Entities/Lists

Dancing Numbers supports all QuickBooks entities that are mentioned below:-

Customer Transactions

Invoice
Receive Payment
Estimate
Credit Memo/Return Receipt
Sales Receipt
Sales Order
Statement Charge

Vendor Transactions

Bill
Bill Payment
Purchase Order
Item Receipt
Vendor Credit

Banking Transactions

Check
Journal Entry
Deposit
Transfer Funds
Bank Statement
Credit Card Statement
Credit Card Charge
Credit Card Credit

Employee Transaction / List

Time Tracking
Employee Payroll
Wage Items

Others

Inventory Adjustment
Inventory Transfer
Vehicle Mileage

Technical Details

Easy Process

Bulk import, export, and deletion can be performed with simply one-click. A simplified process ensures that you will be able to focus on the core work.

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Pricing

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Importer, Exporter & Deleter

*See our Pricing for up to 3 Company Files

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Pricing includes coverage for users
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Accountant Basic

*See our Pricing for up to 10 Company Files.

$499/- Per Year

Pricing includes coverage for users
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  • Upto 10 companies

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Accountant Pro

*See our Pricing for up to 20 Company Files.

$899/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 20 companies

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Accountant Premium

*See our Pricing for up to 50 Company Files.

$1999/- Per Year

Pricing includes coverage for users
  • Services Include:
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  • Unlimited Users
  • Unlimited Records
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Frequently Asked Questions

 
How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.


How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.


How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.


How can I import Credit Card charges into QuickBooks Desktop?

First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.


Which file types are supported by Dancing Numbers?

XLS, XLXS, etc., are supported file formats by Dancing Numbers.


What is the pricing range of the Dancing Numbers subscription Plan?

Dancing Numbers offers four varieties of plans. The most popular one is the basic plan and the Accountant basic, the Accountant pro, and Accountant Premium.


How can I contact the customer service of Dancing Numbers if any issue arises after purchasing?

We provide you support through different channels (Email/Chat/Phone) for your issues, doubts, and queries. We are always available to resolve your issues related to Sales, Technical Queries/Issues, and ON boarding questions in real-time. You can even get the benefits of anytime availability of Premium support for all your issues.


How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

First, click the import button on the Home Screen. Then click "Select your file" from your system. Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file.

To review your file data on the preview screen, just click on "next," which shows your file data.


What are some of the features of Dancing Numbers to be used for QuickBooks Desktop?

Dancing Numbers is SaaS-based software that is easy to integrate with any QuickBooks account. With the help of this software, you can import, export, as well as erase lists and transactions from the Company files. Also, you can simplify and automate the process using Dancing Numbers which will help in saving time and increasing efficiency and productivity. Just fill in the data in the relevant fields and apply the appropriate features and it’s done.

Furthermore, using Dancing Numbers saves a lot of your time and money which you can otherwise invest in the growth and expansion of your business. It is free from any human errors, works automatically, and has a brilliant user-friendly interface and a lot more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


Is it possible to use the Direct Connect option to sync bank transactions and other such details between Bank of America and QuickBooks?

Yes, absolutely. You can use the Direct Connect Option by enrolling for the Direct Connect service which will allow you access to the small business online banking option at bankofamerica.com. This feature allows you to share bills, payments, information, and much more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


What are the various kinds of accounts you could access in QuickBooks?

QuickBooks allows you to access almost all types of accounts, including but not limited to savings account, checking account, credit card accounts, and money market accounts.

Get Support

Bulk import, export, and deletion can be performed with simply one-click. A simplified process ensures that you will be able to focus on the core work.

Worried about losing time with an error prone software? Our error free add-on enables you to focus on your work and boost productivity.

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