How to Import Vehicle Mileage in QuickBooks Desktop

QuickBooks introduces vehicle mileage to track the average of your business miles. QuickBooks users usually face while importing vehicle mileages into another version to move the location of the company record file. This will help you to know about how to import vehicle mileage in QuickBooks Desktop.

How to Import Vehicle Mileage in QuickBooks Desktop

Dancing Numbers launches all possible ways to export and import data, transactions, vehicle mileage, sales, sales orders, and all related things into the QuickBooks Desktop. Here are steps for how to import vehicle mileage in QuickBooks Desktop.

• The first thing to do is to open the QuickBooks and then go to the Dashboard screen
• From the open window of QuickBooks, click on the “File Menu” option to track the location of the “File Selection Screen“
• All drop-down preferences will pop up on your screen. From all of them, you have to choose the “QuickBooks Transaction Type” like “Vehicle mileage“
• The next thing is to choose the file which you want to import. Either you can choose the file from any local computer folder or click on “Browse File” to browse the file.
• To track the Dancing Numbers Sample File, click on “Sample Templates“
• in this step, you have to set up the new settings for the mapping of the columns. All columns corresponding to the QuickBooks selected fields
• It starts automated processing if you prefer the Dancingnumbers template file
• To proceed to import, first, make sure about your filled data in the “Review Grid Screen“
• After that, hit your next click on the “Send to QuickBooks” to update the selected file data to QuickBooks desktop.

Related Topics... How to Enter Mileage in QuickBooks Desktop

Table of QuickBooks Mapping (All Fields)

Field Name	Format	Description
Vehicle Number/Name	Reference text length up to 31 characters	Number or Name of the vehicle
Trip Start Date	Date	Date When the Strip Started
Trip End Date	Date	The End Date of The Trip
Total miles	In decimal	Total Distance Covered (From start to end)
Item	Reference text length up to 31 characters	Item Name
Customer Job	Reference text length up to 209 Characters	Name of the Customer
Class	Text	Class Name for the Selected Transaction
Billable status	Boolean(True/False)	Either Status Can True or False
Notes	Length up to 4095 Characters	Any Kind of Specific Notes

Import Settings

Import settings launch the group of powerful customization for your imported file data. You can do this process straightforwardly by just clicking on the “Edit” option from the available preferences of the menu bar. Import settings include some basic things you have to do, all are listed below:

⮚ Locate Matching Transactions: Firstly, you have to locate and identify the existing transactions with an in-built identifier in the QuickBooks Desktop
⮚ After finding matched transactions, Action Needed: After implementing the above step, if the existing transaction is found then it leads to taking the corresponding action. You can select duplicate/update/ignore/append existing transactions in the QuickBooks Desktop.
⮚ Pre-Import Validation processing: Before importing to QuickBooks, you have to validate the Company file first. Now, turn on the “Settings” button, clean up all file-related issues, and then file rows will be imported. This option may take you a little time to import.

We provided all the necessary information to figure out the issue of importing the vehicle mileage into the QuickBooks Desktop. I hope it’s useful for you. You can share your news or drop your suggestions in the below comment section.

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Frequently Asked Questions