How to Import Vehicle Mileages into QuickBooks Desktop?

by James Antonio

QuickBooks is all-in-one accounting software, its in-built features resolve your all business issues. QuickBooks 2015 version introduces vehicle mileages to track the average of your business miles. It helps to track all business expenses, maintained, and registration costs. QB users usually face while importing vehicle mileages into another version to move the location of the company record file. This will help you to know about “how to make import vehicle mileages into QuickBooks Desktop”.

Dancingnumbers launches all possible ways to export and import data, transactions, vehicle mileage, sales, sales order, and all related things into the QuickBooks Desktop. It simplifies all complex issues and with just a few steps, you are all done with this process.

To Accomplish this Process, you have to Implement these Basic Import Steps

Import Vehicle Mileages into QuickBooks Desktop

Step 1: The first thing to do is to open the QuickBooks and then go to the Dashboard screen

Step 2: From the open window of QuickBooks, click on the “File Menu” option to track the location of “File Selection Screen

Step 3: All drop-down preferences will pop-up on your screen. From all of them, you have to choose the “QuickBooks Transaction Type” as like “Vehicle mileage

Step 4: The next thing is to do choose your file which you want to import. Either you can choose the file from any local computer folder or click on “Browse File” to browse the file.

Step 5: To track the Dancingnumbers sample file, click on “Sample Templates

Step 6: in this step, you have to set up the new settings of the mapping of the columns. All columns corresponding to the QuickBooks selected fields

Step 7: It starts automated processing if you prefer the Dancingnumbers template file

Step 8: To proceed to import, first make sure about your filled data in the “Review Grid Screen

Step 9: After that, hit your next click on the “Send to QuickBooks” to update the selected file data to QuickBooks desktop.

Import Vehicle Mileages into QuickBooks Desktop

Table of QuickBooks Mapping (All fields)

Field Name



Vehicle Number/Name

Reference text length up to 31 characters

Number or Name of the vehicle

Trip Start Date


Date When the Strip Started

Trip End Date


The End Date of The Trip

Total miles

In decimal

Total Distance Covered (From start to end)


Reference text length up to 31 characters

Item Name

Customer Job

Reference text length up to 209 Characters

Name of the Customer



Class Name for the Selected Transaction

Billable status


Either Status Can True or False


Length up to 4095 Characters

Any Kind of Specific Notes

Import Settings

Import settings launch the group of powerful customization for your imported file data. You can do this process straightforwardly just click on the “Edit” option from the available preferences of the menu bar. Import settings include some basic things you have to do, all are listed below:

⮚ Locate Matching Transactions: Firstly, you have to locate and identify the existing transactions with an in-built identifier in the QuickBooks Desktop
⮚ After finding matched transactions, Action Needed: After implementing the above step, if the existing transaction is found then it leads to taking the corresponding action. You can select duplicate/update/ignore/append existing transactions in the QuickBooks Desktop.
⮚ Pre-Import Validation processing: Before importing to QuickBooks, you have to validate the Company file first. Now, turn on the “Settings” button, clean up all file related issues, and then file rows will imported. This option may take your little time to import.

We provided all the necessary information to figures out the issue to import the vehicle mileage into the QuickBooks Desktop. I hope it’s useful for you. You can share your news or drop your suggestions in the below comment section.

Features of Dancing Numbers for QuickBooks Desktop





How Dancing Numbers Will Help You


Dancing Numbers is SaaS-based software that can easily be integrated with your QuickBooks account. You can import, export, and delete lists or transactions from your company file. Using Dancing Numbers you can simplify and automate the process, saving time and increasing productivity. Just fill in a few fields and apply the relevant features to complete the task.

It saves your time and money that you can invest in your business. It has no human errors, works automatically, provides a user-friendly interface (easy to use and learn), and more. You can also have access to the comprehensive features set if you use it to import, export, and delete services.

Supported Entities/Lists

Dancing Numbers supports all QuickBooks entities that are mentioned below:-

Customer Transactions

Receive Payment
Credit Memo/Return Receipt
Sales Receipt
Sales Order
Statement Charge

Vendor Transactions

Bill Payment
Purchase Order
Item Receipt
Vendor Credit

Banking Transactions

Journal Entry
Transfer Funds
Bank Statement
Credit Card Statement
Credit Card Charge
Credit Card Credit

Employee Transaction / List

Time Tracking
Employee Payroll
Wage Items


Inventory Adjustment
Inventory Transfer
Vehicle Mileage

Technical Details

Devices Supported

  • Windows


  • On Premise

Language Support

  • English

Pricing Model

  • Annual Subscription

Customer Types

  • Small Business
  • Medium Business



Importer, Exporter & Deleter

*See our Pricing for up to 3 Company Files

$199/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Unlimited Export
  • Unlimited Import
  • Unlimited Delete


Accountant Basic

*See our Pricing for up to 10 Company Files.

$499/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer,Exporter,Deleter
  • Unlimited Users
  • Unlimited Records
  • Upto 10 companies


Accountant Pro

*See our Pricing for up to 20 Company Files.

$899/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 20 companies


Accountant Premium

*See our Pricing for up to 50 Company Files.

$1999/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 50 companies

Frequently Asked Questions

How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.

How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.

How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.

How can I import Credit Card charges into QuickBooks Desktop?

First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.

Which file types are supported by Dancing Numbers?

XLS, XLXS, etc., are supported file formats by Dancing Numbers.

What is the pricing range of the Dancing Numbers subscription Plan?

Dancing Numbers offers four varieties of plans. The most popular one is the basic plan and the Accountant basic, the Accountant pro, and Accountant Premium.

How can I contact the customer service of Dancing Numbers if any issue arises after purchasing?

We provide you support through different channels (Email/Chat/Phone) for your issues, doubts, and queries. We are always available to resolve your issues related to Sales, Technical Queries/Issues, and ON boarding questions in real-time. You can even get the benefits of anytime availability of Premium support for all your issues.

How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

First, click the import button on the Home Screen. Then click "Select your file" from your system. Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file.

To review your file data on the preview screen, just click on "next," which shows your file data.

Get Support

The Bulk Import, Export, and Deletion can be performed with just an easy single-click. We offer a simplified process that assures you that you will be able to focus on your core work.

Are you worried about losing your time with error-prone software? Worry no more. Our error-free add-on lets you focus on your work and boost your productivity rate to a considerable extent.

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