How to Record Owner Withdrawal into QuickBooks?

by James Antonio

Owner’s withdrawal can also be referred to the transaction or amount withdrawn from available capital or let’s say equity. In this situation, funds are intended to be used for personal use. This kind of withdrawal cannot be counted as a business transaction but referring to this as the reduction of capital will be more appropriate. In simple words, when you own a business you may keep some equity amount for personal use or for future business investment. If you withdraw it to process further, it will be considered as Owner’s withdrawal. Know how to record owner withdrawal into QuickBooks.

Record Owner Withdrawal into QuickBooks

There are numerous situations where business owners would like to make withdrawal of cash or from general company assets. You may see a number of opportunities for business growth for which capital investment is needed or some investments for future prospects. In order to record these transactions, there are two main ways – either you can choose to use petty cash or you can also use an owner’s draw account. Both can be recorded in QuickBooks, so you can always stay rest assured for the records.

In case, you need cash for small purchases then definitely the use of petty cash makes much more sense. The best option would be to take the money directly from the available petty cash drawer. However, if you wish to take funds from the business account, then, you can try using an owner’s draw account. With the help of an owner’s draw account, you are enabled to record any kind of withdrawals from the bank account. It is another separate equity account used to pay the owner in QuickBooks. All the withdrawals will be recorded in this account which is done by the owners. This way you will never miss any transaction done for or in favor of business growth.

Owner draw is an equity type account that can be used when you take funds from the business. When you put a cash amount in the business you can also use an equity account. So your chart of accounts in the QuickBooks can look like this.

  • Owner Equity (parent account)
  • Owner Draws (sub account of owner equity)
  • Owner Investment (sub account of owner equity)

Steps to Creating the Owner’s Draw Account

The very first steps will be towards creating the owner’s draw account. Please refer to these following steps:

  • Firstly, you need to choose the Lists tabs
  • Then, go to the Chart of Accounts or for shortcut, press (CTRL + A) on your keyboard.
  • Next is to hit the New button at the bottom left and select Account.
  • Click on the Equity and press continue.
  • Choose and enter the specific account name (Owner’s Draw is recommended)
  • Also add a description.
  • Click on the Save & Close button.

Steps Order to Write a Check from an Owner’s Draw Account

In order to write a check from an owner’s draw account. You need to refer to these following steps:

  • First of all, login to the QuickBooks account and go to Owner’s draw account.
  • Click on the Banking and you need to select Write Cheques.
  • In the window of write the cheques, you need to go to the Pay to the order section as a next step.
  • Now you need to choose the owner, and enter an amount next to the currency sign.
  • In the check detail area, you need to assign the amount of the check to the equity account.
  • Click Save & Close to record the check transaction for withdrawal.

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By all means, QuickBooks seems to be another platform for getting your finance issues to be sorted out. Be it recording simple bank transactions or the owner’s draw amount, you can have it all with QuickBooks.


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How can We Record the Owner’s Withdrawals?

For example, if an owner has decided to withdraw $1,000 for his or her personal use, then, you need to create a debit entry for $1,000 in the drawings account for the owner. You need to specify this transaction such as “Owner’s name, Drawings” or “Owner, Drawing Cash.” As a next step, a corresponding credit entry will be made in the “Cash” account. At the end of the fiscal year, the drawings account will be closed out.

What can be the Journal Entry to Close the Owner’s Withdrawals?

A journal entry to the drawing account will entail a debit to the drawing account as well as a credit to the cash account. For closing this particular drawing account of a sole ownership, there will be a journal entry that includes a debit to the owner’s equity or capital account and a credit to the drawing account.

How do I Record an Owner’s Draw?

If you wish to proceed with recording the owner’s draws, then, you need to go to your Owner’s Equity Account on your balance sheet. Enter your owner’s draw by debiting your Owner’s Draw Account and crediting the amount in your Cash Account.

Is the Owner Withdrawal Considered to be a Permanent Account?

Ideally yes, the above mentioned statement stands correct. Once these accounts have served their sole purpose and their balances are transferred to other related permanent accounts. Then, they get closed for good. Withdrawal accounts (Owner’s drawing accounts): These are the accounts that track the amount of money withdrawn (taken out of the company) by the owner for his/her personal use.

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