How to Record Register Transactions in QuickBooks?

by James Antonio

Keeping a tab of transactions occurring in your business enterprise is a must. After all, this is the only way to track the inward and outward flow of money in any organization. Even in the traditional business arrangement, there were manual register books in which the accountant used to keep track of the transactions occurring in the organizations. Know how to record register transactions in QuickBooks.

Record Register Transactions in QuickBooks

Today, things are automatically controlled using software solutions. In this connection, QuickBooks deserves a special mention as many companies are preferring it over other account software in the market. The register available with QuickBooks is a user-friendly one and easy to use by even a novice.

What is a QuickBooks Register?

When it comes to the register available in QuickBooks for recording transactions, there are two types of registers available – accounts register and check register. No matter which type of register it is, you will find them resembling the manual register that you used to have for your traditional business. They have been designed in such a way to make it convenient for old businessmen to handle the transaction recording task without hassle.

It is recommended to users to not use the check register directly as this register does not have all the fields that you would need to record transactions in an organized way. For example, you will not see Items, Multiple Accounts, Customer/Project, and Billable/Markup fields in the check register. Hence, the data would seem incomplete. On the other hand, if you think you would not require these pieces of information as input, you are free to directly make an entry in a check register.

Why Record Register Transactions in QuickBooks?

Businesses deal with a lot of transactions on a daily, weekly, monthly, quarterly, or annual basis. Thus, it becomes tough for them to keep a track of the inflow and outflow of resources. By recording transactions in a register, the companies not only get a chance to organize data and store it properly but also ensure easier and faster retrieval when needed.

When your transactions are recorded in the account register of QuickBooks, you can:

  • Have a look at all the transactions that have occurred in an account
  • Change or delete or deactivate a transaction when required
  • Filter accounts for faster retrieval of specific transactions
  • Reconcile transactions made individually
  • Review reconciliation adjustments

Steps to Record Register Transactions in QuickBooks

To record register transactions, you can opt for either of the two options:

Option A: Using Use Register Command

  • Navigate to the Banking menu
  • Select Use Register command
  • Go to the Select Account drop-down list
  • Click on the bank account
  • Click OK
  • In the Date column, record the date of transaction, be it deposit or payment
  • In the Number column, you can assign a unique number to the transaction. [OPTIONAL]
  • In the Payee field, select the payee for the transaction
  • In the Payment column or Deposit column (whichever is applicable for the transaction type), enter the transaction amount
  • In the Account field, enter the account type and other account-related details
  • In the Memo field, you can describe the transaction happening if you want. [OPTIONAL]
  • If the transaction is meat for two accounts, click on the Splits button. QuickBooks will show you the split accounts area for the transaction. [OPTIONAL]
  • Click on the Record button.
  • The transaction will be recorded

Option B: Using Chart of Accounts

  • Navigate to the Accounting menu
  • Click on Chart of Accounts
  • Search for the account register to be viewed
  • Go to the Actions column
  • Click on View Register
  • On top, click on Add Journal Entry, Add Check, or Add Deposit drop-down as per the type of transaction you want to record.
  • Select the transaction to be added
  • Fill in the details
  • Click Save when done

The steps mentioned above are quite easy to follow and hence you can easily proceed with entering or recording register transactions in QuickBooks. The instructions are quite clear, still, if you think there is something that you don’t understand or you are getting stuck at, you don’t need to worry. There are several technically skilled individuals available to help you whenever you need them.

If they find you getting confused while following their instructions, they will ask you for access to your system. Once you agree, they will enter your system and do the changes required or complete the procedure themselves.


Need Some One on One QuickBooks Assistance?


How do I Manually Record Transactions in QuickBooks?

To manually record transactions in QuickBooks:

Navigate to the Accounting menu
Click on Chart of Accounts
Search for the account register to be viewed
Go to the Actions column
Click on View Register
On top, click on Add Journal Entry, Add Check, or Add Deposit drop-down as per the type of transaction you want to record.
Select the transaction to be added
Fill in the details
Click Save when done

What is the Function of an Account Register?

When your transactions are recorded in the account register of QuickBooks, you can:

Have a look at all the transactions that have occurred in an account
Change or delete or deactivate a transaction when required
Filter accounts for faster retrieval of specific transactions
Reconcile transactions made individually
Review reconciliation adjustments

Why it is Recommended not to Record a Transaction Directly on the Check Register?

It is recommended to users to not use the check register directly as this register does not have all the fields that you would need to record transactions in an organized way. For example, you will not see Items, Multiple Accounts, Customer/Project, and Billable/Markup fields in the check register.

Features of Dancing Numbers for QuickBooks Desktop

Imports

Imports

Exports

Exports

Deletes

Deletes

Customization

Customization

Supported Entities/Lists

Dancing Numbers supports all QuickBooks entities that are mentioned below:-

Customer Transactions

Invoice
Receive Payment
Estimate
Credit Memo/Return Receipt
Sales Receipt
Sales Order
Statement Charge

Vendor Transactions

Bill
Bill Payment
Purchase Order
Item Receipt
Vendor Credit

Banking Transactions

Check
Journal Entry
Deposit
Transfer Funds
Bank Statement
Credit Card Statement
Credit Card Charge
Credit Card Credit

Employee Transaction / List

Time Tracking
Employee Payroll
Wage Items

Others

Inventory Adjustment
Inventory Transfer
Vehicle Mileage

Technical Details

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Frequently Asked Questions

 
How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.


How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.


How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.


How can I import Credit Card charges into QuickBooks Desktop?

First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.


Which file types are supported by Dancing Numbers?

XLS, XLXS, etc., are supported file formats by Dancing Numbers.


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Dancing Numbers offers four varieties of plans. The most popular one is the basic plan and the Accountant basic, the Accountant pro, and Accountant Premium.


How can I contact the customer service of Dancing Numbers if any issue arises after purchasing?

We provide you support through different channels (Email/Chat/Phone) for your issues, doubts, and queries. We are always available to resolve your issues related to Sales, Technical Queries/Issues, and ON boarding questions in real-time. You can even get the benefits of anytime availability of Premium support for all your issues.


How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

First, click the import button on the Home Screen. Then click "Select your file" from your system. Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file.

To review your file data on the preview screen, just click on "next," which shows your file data.


What are some of the features of Dancing Numbers to be used for QuickBooks Desktop?

Dancing Numbers is SaaS-based software that is easy to integrate with any QuickBooks account. With the help of this software, you can import, export, as well as erase lists and transactions from the Company files. Also, you can simplify and automate the process using Dancing Numbers which will help in saving time and increasing efficiency and productivity. Just fill in the data in the relevant fields and apply the appropriate features and it’s done.

Furthermore, using Dancing Numbers saves a lot of your time and money which you can otherwise invest in the growth and expansion of your business. It is free from any human errors, works automatically, and has a brilliant user-friendly interface and a lot more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


Is it possible to use the Direct Connect option to sync bank transactions and other such details between Bank of America and QuickBooks?

Yes, absolutely. You can use the Direct Connect Option by enrolling for the Direct Connect service which will allow you access to the small business online banking option at bankofamerica.com. This feature allows you to share bills, payments, information, and much more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


What are the various kinds of accounts you could access in QuickBooks?

QuickBooks allows you to access almost all types of accounts, including but not limited to savings account, checking account, credit card accounts, and money market accounts.

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Bulk import, export, and deletion can be performed with simply one-click. A simplified process ensures that you will be able to focus on the core work.

Worried about losing time with an error prone software? Our error free add-on enables you to focus on your work and boost productivity.

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