Zoho Inventory QuickBooks Online Integration

One of a company’s most crucial and difficult functions is managing its money. A firm can only expand with exceptional […]

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One of a company’s most crucial and difficult functions is managing its money. A firm can only expand with exceptional financial health. Hiring a finance expert or accountant can be expensive for many businesses, but small company owners are fortunate in that they have other options. Either they can learn how to manage their own finances, or they can get QuickBooks or other reasonably priced accounting software.

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With the help of QuickBooks, organizations may handle many accounting and financial functions at a reasonable cost. The functionality of account management is greatly enhanced by the combination of Zoho CRM with QuickBooks.

With this integration you can:

To make your accounting and inventory management work together, Zoho Inventory is connected with QuickBooks Online. In Zoho Inventory users can simply view all of their sales and purchases thanks to this smooth interface with QuickBooks.

By using this integration, you can perform the following functions:

  • You may import your contacts and accounts from QuickBooks Online into Zoho Inventory.
  • From Zoho Inventory, export your invoices, credit notes, and bills together with their associated payments to QuickBooks Online.

About Zoho Inventory

  • During the invoice sync, new goods or contacts that are present on an invoice or bill in Zoho Inventory will be updated to QBO.
  • Zoho Inventory is helpful in submitting stock updates as journal entries in QuickBooks.

What is the Requirements Zoho Inventory QuickBooks Online Integration

Know the requirements for Zoho Inventory integration with QuickBooks Online

  • You must have a functioning QuickBooks Online account.
  • You cannot link your Zoho Inventory organization to other QuickBooks organizations, and vice versa.
  • The US must be the nation of the QuickBooks organization you desire to integrate with.
  • Make that the base currencies of these two organizations are the same.
  • If you have QuickBooks set to accept several currencies, you must do for the same for Zoho Inventory.

Benefits of Zoho Inventory QuickBooks Online Integration

Know the benefits of Zoho Inventory:

  • Manage orders from many channels by connecting directly to QBO.
  • Contacts, accounts payables, and receivables are all easily synced.
  • Integrate with several shipping companies to expedite delivery of your products.

Working of Inventory with QuickBooks

With Zoho Inventory’s free plan, you can immediately test the integration! When Zoho Inventory and QuickBooks Online are combined:

  • Your vendors, clients, and chart of accounts from QuickBooks will be instantly integrated into Zoho Inventory.
  • Payments from Zoho Inventory, client payments, bills, and invoices will immediately sync with QuickBooks. This is especially helpful for people who use Shopify to run their online store or Zoho Inventory to handle their Amazon, Etsy, or Ebay online businesses.

How to Set up Zoho Inventory QuickBooks Online integration

It is a simple and easy approach to integrate Zoho Inventory with QuickBooks Online.

  • Enter your Zoho Inventory account credentials.
  • Go to the Integrations tab in the sidebar by clicking it.
  • Decide on the Accounting tab.
  • When QuickBooks Online is shown, click the Connect to QuickBooks button.
  • The sign-in page for QuickBooks Online will be routed to you. For the integration to continue, provide your credentials.
  • If you have more than one organization, after logging in to QuickBooks, you must choose which one you wish to link to Zoho Inventory.
  • To finish the integration after choosing an organization, click Connect.

How to Configure the Zoho Inventory QuickBooks Online integration

  • After establishing a connection with QuickBooks, you will be taken to your Zoho Inventory account to set up the integration.
  • The settings to import and export from QuickBooks Online must be set up here.

Import Data from QuickBooks Online

From QuickBooks Online, the following can be imported:

  • Accounts: By default, Zoho Inventory will import every account that you have in QuickBooks. Although there will be a two-way sync of the accounts, any modifications made to the current accounts in Zoho Inventory won’t be reflected in QuickBooks.
  • Customers: Zoho Inventory will import all of your QuickBooks customer contact information as customers.
  • Vendors: Zoho Inventory will import all of your QuickBooks vendor contact information as vendors.
  • The import won’t change your current contacts or accounts in Zoho Inventory.
  • Your Zoho Inventory account will instantly reflect each import you make.

Exporting Data to QuickBooks Online

  • Select the Zoho Inventory to QuickBooks exports that you wish to do. You may export credit notes, bills with payments, and invoices with payments.
  • Choose an account for bill and invoice adjustments.
  • Choose an account to record bank fees and write-offs for your invoices under.
    • A credit note is produced and linked to the appropriate invoice in QuickBooks automatically if or when an invoice is written off in Zoho Inventory.
    • A deposit will be made to the relevant bank account together with a bank charge if a payment is recorded with bank charges. The payment amount is originally recorded as undeposited funds.
      • You may export the transactions made using the loaded contacts from QuickBooks. A contact will be immediately created in QuickBooks with the necessary information, including name, phone number, email address, and address, if you are exporting a transaction that was established with a contact in Zoho Inventory.
    • Each invoice or bill produced from Zoho Inventory will automatically have the underlying items created in QuickBooks as Products and Services.
    • Once they are generated, changed, or removed in Zoho Inventory, the transactions will be exported to QuickBooks.

Mapping of Taxes

  • Make sure taxes are enabled in both your QuickBooks Online and Zoho Inventory accounts before mapping the taxes.
  • The QuickBooks tax that has to be mapped should be chosen after choosing an existing tax in Zoho Inventory or after creating a new one.
  • Click Save to return to the details page after completing the first setup and settings.

Adding of Item from QuickBooks Online

The items in Zoho Inventory and the things in QuickBooks Online do not sync.

You must import your current items from QuickBooks into Zoho Inventory because it is the stock management tool. So as to:

  • QuickBooks exports all of your goods.
  • The same file into Zoho Inventory.
  • In QuickBooks, designate the existing items as inactive.

View Integrations Detail

The integration’s information may be viewed from the details page after you have configured it:

  • The auto-sync that happens once per day ensures that any new contacts or accounts added to your QuickBooks list will instantly reflect in your Zoho Inventory account.
  • Clicking the Instant Sync button will cause the modification to be visible in Zoho Inventory right away.
  • At any moment, by selecting Change Configuration, you may modify the settings.
  • You can quickly discover the time of the most recent sync and when it will happen again and again by visiting the information page, where you can also study the history for all syncs that occurred between your Zoho Inventory and QuickBooks Online.

Synchronization Between Zoho Inventory and QuickBooks Online

The contacts and transactions from QuickBooks Online are synchronized with Zoho Inventory. The sync information is listed in the paragraphs that follow.

Sync Transaction Detail

QuickBooks Online receives transactions from Zoho Inventory, including bills with payments and invoices with payments.

The transactions that are synchronized between Zoho Inventory and QuickBooks Online are listed in the following table.

Synchronize Invoice Detail

Payments made on invoices produced in Zoho Inventory will also be exported to QuickBooks Online.

The fields in the Zoho Inventory invoice that are mapped to the one produced in QuickBooks are listed in the table below:

Sync Detail of Bills

Payments for bills made in Zoho Inventory will also be exported to QuickBooks Online.

The fields in Zoho Inventory bills that correspond to those produced in QuickBooks are listed in the following table.

Sync Detail of Contact

Zoho Inventory with QuickBooks Online will sync vendor and customer contact information. An existing “Customer” generated in QuickBooks will be imported into Zoho Inventory as a new “Customer.” An existing “Vendor” in Zoho Inventory will be replaced by a contact that was created as one in QuickBooks.

The contacts’ information is transferred from QuickBooks Online to Zoho Inventory according to the table below.

Sync Detail of Stock Movements

Every day, your QuickBooks journal will be updated with the stock movements from Zoho Inventory. The journal will be updated to reflect both the incoming and exiting changes in stock. The debit and credit amounts for each sale/purchase account for that day are listed next to each line item in the diary.

The inventory modifications you make in QuickBooks’ journal will likewise be reflected in Zoho Inventory’s journal.

As a result, you may avoid manually entering data since your stock moves will be automatically recorded in the journal.

How to Delete the Integration with QuickBooks Online

In order to remove QuickBooks Online integration:

  • Enter your Zoho Inventory account credentials.
  • Go to Accounting, Integrations, and Settings.
  • The top right corner trash symbol should be clicked.
  • Click Confirm in the next pop-up to get rid of the integration.

All of your accounts, clients, and suppliers from QuickBooks will continue to be active in Zoho Inventory even after you delete the integration.

Temporarily Turning off Integration:

  • On the Deactivate link, click. Your Zoho Inventory account and your QuickBooks account will no longer be continuously synchronized.
  • Click the Activate button once more to restart the integration.

Reasons to Integrate QuickBooks with Zoho Inventory

Zoho CRM, as it is popularly known, is a customer relationship management tool that aids business owners in managing and assigning tasks like customer assistance, team management, lead management, social media management, etc. From the point of acquiring leads through the point at which they are turned into customers, it gathers and handles all the information pertaining to a client.

When a lead chooses to acquire a good or service, several functions are involved. The business owners can handle and comprehend the financial elements much more easily thanks to the Zoho CRM connection with QuickBooks. Following are some benefits of integrating Zoho CRM with QuickBooks:

  • QuickBooks and Zoho CRM data migration became easier.
  • Synchronizing vendor or customer information and exporting records.
  • Keeping crucial information in a single record or set of fields for the two solutions.

With the aid of QuickBooks, your sales staff can create and manage invoices, keep track of costs and bills, create complete financial statements of your company to monitor revenue, profit, and expenses, monitor employee work hours and adjust salaries accordingly, and do much more.

The problem is that Zoho CRM already has functionality for managing inventory, and QuickBooks makes keeping track of inventory’s cost and quantity quite straightforward. Through Zoho CRM, QuickBooks enables its users to manage their taxes, scan their receipts, and email them back to their clients.

Let’s look at the reasons in more depth now that we have seen an outline of why one should combine QuickBooks with Zoho.

Measuring of Productivity

Measurement of staff productivity may be greatly aided by time monitoring. One may have a thorough insight of the project’s expenditures and budgets by using timesheets. Numerous things may be done after Timesheet is linked with QuickBooks.

Using this integration, the time logs from authorized timesheets may be delivered as Time Activity or as Time Charge, and the employees can be paid based on the approved time logs. The time records that are generated for clients are sent as Time Charge in that country’s currency.

Please be aware that if the currency specified when the client was formed on Zoho People does not match the local currency in QuickBooks, the time logs may be submitted as Time Activity. Without being connected to any clients, the time records are delivered as Time Activities, which QuickBooks may then process payments for.

Essentially, the invoices that have been created in the Zoho account may be sent as an Invoice into QuickBooks. The organization’s currency established in QuickBooks may be utilized in the bill. However, if you want to send the bill in a different currency, you can enable QuickBooks Multicurrency option.

Management of Inventory

For smooth accounting and inventory management, Zoho inventory is connected with QuickBooks online. All of the sales and purchases made by QuickBooks users may be quickly accessed in the Zoho inventory thanks to this smooth connectivity.

You may import your accounts from QuickBooks Online into Zoho Inventory with this Zoho CRM interface. You may also export your invoices, credit notes, and bills from Zoho Inventory to QuickBooks Online along with their associated payments. The only prerequisite is having a live QuickBooks online account.

Keep in mind that you cannot link more than one QuickBooks organization to your Zoho Inventory organization. The organizations should use the same base currency. If you have QuickBooks set to accept several currencies, you must also do so in Zoho Inventory.

Transfer of Important Data

The difficulty that bookkeeping may cause is fully understood by the business owners. All of the sales orders, customer and product lists, invoices, etc., may be created and updated thanks to the Zoho CRM and QuickBooks interface. With the aid of this connection, you may sync data with the Zoho CRM and receive total insight of customer updates.

Additionally, Zoho CRM makes it possible for every part of the organization to operate in unison. You may trust this accounting program to handle both incoming and outgoing money. For instance, if you are having a conversation with a client and they ask for the most recent sales that were processed, you should not flick through QuickBooks.

Importing of Data

Many organizations who want an accessible and economical alternative to other cloud accounting systems will find Zoho Books to be the perfect accounting bundle. It has many features that make getting paid simpler than before.

You can utilize the greatest features of both Zoho Books and QuickBooks by integrating QuickBooks with Zoho CRM. A user-friendly client interface offered by Zoho Books makes it easier to collect payments in bulk from clients, hasten the approval of estimates, and receive insightful client comments.

In fact, Zoho Books also gives you the option to submit and confirm sales orders before they are delivered, and you can set up an automatic reminder for invoices and bills to make sure that the customer pays on time and that you never fall behind on payments. By connecting with Zoho’s line of business apps, payment gateways, POS apps, G Suite, and other services, Zoho Books can also provide smooth scalability for expanding organizations.

Sync Contacts

Small enterprises and one-man bands can use QuickBooks as their accounting program. Billing, accounting, invoicing, and estimations are just a few of the many app connections and capabilities that make it possible to keep the finances in order and stay organized without ever wasting time-sensitive resources.

On the other hand, using Zoho CRM gives companies of all sizes the ability to automate several business activities, obtain thorough reporting and analytics, and interact with clients through a variety of channels, including social media, email, phone, and live chat. It connects natively with other Zoho products and is a crucial component of the Zoho application suite.

For QuickBooks, you can build personalized book sync in about five minutes. The only things left to accomplish are to add collections, actions, and billing field mappings. You may either do it based on the particular attributes in your CRM or marketing platform, or you can have QuickBooks sync both directions with all of your customers and suppliers. On the other hand, if you don’t need any technical assistance, you may choose a straightforward app-to-app integration or a workflow that spans many applications in a matter of minutes.

Saving of Time and Energy

The finest software for small and medium-sized enterprises is QuickBooks. Since spreadsheets are no longer required, it is simple to set up and utilize. Zoho CRM QuickBooks makes it easier to keep track of all the cash entering and leaving a firm.

Its organizational design enables the program to perform the accounting procedure automatically. The finance team is able to focus on other crucial responsibilities as a result of the additional time and energy savings.

Basically, any company that chooses to integrate QuickBooks with Zoho CRM would gain from the time savings associated with giving salespeople access to payment and invoice information while avoiding the need for duplicate accounting inputs. The most advantageous choice is this one in terms of pricing, direct integration, user friendliness, and customer support. All of these elements have the potential to improve the sales cycle and the customer experience.

It is impossible to overstate the advantages of integrating Zoho CRM with QuickBooks online. These two programs synchronizing can assist a business in managing all of its accounting tasks. The users of this integration may benefit from a virtual orientation process, and it is also very user-friendly.

Because most features can be quickly activated with a single click of a button on the connection, the team also doesn’t need much time to make modifications. Every update aims to make the client–customer interaction more efficient.

If you want any more assistance to make the QuickBooks integration with Zoho, we are here to help. Get in touch with us to begin the integration process if you face any issue.


It is impossible to overstate the advantages of integrating Zoho CRM with QuickBooks online. These two programs synchronizing can assist a business in managing all of its accounting tasks. The users of this integration may benefit from a virtual orientation process, and it is also very user-friendly.

Because most features can be quickly activated with a single click of a button on the connection, the team also doesn’t need much time to make modifications. Every update aims to make the client–customer interaction more efficient.

If you want any more assistance to make the QuickBooks integration with Zoho, we are here to help. Get in touch with us to begin the integration process if you face any issue.

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Accounting Professionals

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+1-800-596-0806 or chat with experts.

Frequently Asked Questions

How to Merge QuickBooks with Zoho CRM

With the help of QuickBooks Extension for Zoho CRM, users can easily merge QuickBooks with Zoho CRM. Since the extension synchronizes data from the CRM’s Customers and Inventory modules in both directions, the Zoho CRM-QuickBooks integration allows you to concentrate on business development. Make sure your accounting and CRM programs are up to date with current data.

Which Versions of QuickBooks work with Zoho?

QuickBooks Desktop and QuickBooks Online both work well with Zoho.

Which Business Models Support Zoho Inventory?

For any company that needs to track and manage its inventory, Zoho Inventory was created. Retailers, wholesalers, providers of products and services with serial numbers and batch numbers, online vendors, drop-shippers, and companies that require centralized inventory management across numerous locations are just a few examples of the types of companies that could benefit.

Can Zoho Inventory be Connected with Different Programmes or Systems?

Yes, in order for Zoho Inventory to function with QuickBooks, it must interact with a variety of different online sales channels, such as Zoho Commerce and up to five Shopify businesses which is owned by the same business, 30+ shipping carriers, all including in direct integrations with UPS and USPS, Aftership for tracking requirements, Zoho Books for accounting, projects, and advanced reports, Zoho CRM for sales, 10 payment gateways, EDI, Avalara, and more.

Additional Zoho Tools that are Free are There?

Yes. To aid in the expansion of enterprises, we provide a variety of complimentary products, including a very basic version of Zoho Inventory. For access, follow the link:

  • Generator for Free SKU
  • Calculator for Reorder Points, free
  • Calculator for Free Economic Order Quantity

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