How to Import Employee Data into QuickBooks Payroll?

by James Antonio

Data entering manually is a very long process, a monotonous cycle when you are doing the books for your independent company. If you work with few payroll accounts, you need to transfer the data, transactions, accounts, and many more things to discover better results for your finance management. This scales back the time it takes to do your books, permitting you to focus on dealing with your business.

Import and export are one of the best ways to share or to move data from one place to another. In QuickBooks bookkeeping software, you find multiple ways to import/export the data. This blog tells you complete details about How to import employee data into QuickBooks Payroll. QuickBooks Payroll is the platform where you can easily schedule and track all financial data of your business programs. To achieve the business goal, users need to implement new things daily as per work demands.

Before importing any data, the first thing you have to ensure about the template must be appropriate or not. To download and check an employee template, perform the below guidelines:

  • Click on the “Employees” option from the left-hand menu
  • Choose the Payroll settings tab then click on the “Data Extracts” option
  • Go to the Data type and hit the click on the Employee Data and empty template
  • Choose the file format and click on the Download
  • Once you completed the then you just need to enter the data in the excel sheet. Make sure about the entered data and then upload the data in the QuickBooks Payroll.

To Import Employee Data into QuickBooks Payroll, You have to Perform the below Guidelines:

  • Firstly, you have to choose the “Employees” section from the left-hand menu
  • The next step is forward towards to “Add Employees” option
  • Then, select the “Import Employees” option
  • Choose the File and select your finalized template
  • Once you have done then open the file and click on the Confirm upload

The process will take little time to complete the program. When it is completed then the results will appear on your screen showing the status of every employee updated. If you find any issue or error, you can easily delete or undo it.

How to Delete the Data Utilizing the Import Function?

In any case, if you use an import file to delete all data from the employee records in bulk. Then, use the value in the correct field on your import file.

Things you need to know about the File Importing Specifications

There are some fields in the import file however, they are divided into fields. The list of minimum required fields are listed here TaxFileNumber, First name, surname, DOB, ResidentialStreetAddress, ResidentialState,PostalStreetAddress ResidentialPostCode, PostalState, StartDate, EmploymentType, PaySchedule, PrimaryPayCategory, PrimaryLocation, PaySlipNotificationType Rate, RateUnit, HoursPerWeek, Account Number, Bank Account, Account Name, BankAccount Allocated Percentage, and many more.

Once you entered all required data the check and identify the employee to update either through the tax file number or entering all mandatory details such as name, surname, and DOB.

Brief Description

Foundation on Generating Your QuickBooks IIF

If you utilize the work area adaptation of QuickBooks for your accounting programming and accounting Software to run payroll, you might need to import your payroll data into QuickBooks. An Intuit Interchange Format (IIF) file is a file explicitly used to import data and transactions into QuickBooks. You can make this file utilizing accounting and afterward transfer it to your QuickBooks, with the goal that you have all your payroll data effectively available. If you use QuickBooks Online, then learn more about Integrating Software with QuickBooks Online.

Follow the below guidelines to set up the Import for QuickBooks

  • To begin with, you should choose QuickBooks Desktop by going to Settings
  • Click on the Payroll Settings
  • Choose the Payroll Integration Options

Pick QuickBooks from your Rundown of Choices.

You can then add your QuickBooks account names to coordinate with the data from Software into QuickBooks. This is a set-up measure that you’ll just have to do once, or at whatever point your QuickBooks account names change. There are many classes of payroll data that you’ll have to allot QuickBooks account names to make a diary passage for your payroll. You may utilize similar accounts for various classifications.

Coordinating Up Your QuickBooks Chart of Accounts

You should type the name of your QuickBooks account name precisely how you have it set up in QuickBooks all together for the import file to coordinate with it to the right account. Try not to incorporate the account number before the account name. Something else, if the account names don’t coordinate, then QuickBooks will make another account with the name you have entered in Software. You will at that point need to transform it to the right class in QuickBooks. If you have different areas set up on your account, you can incorporate the area as a class name. Be certain your QuickBooks class names precisely match the area epithets on your Settings. Then, you have to choose the Company Settings. Hit the last click on the Manage Locations page.

Net Pay – It defines Gross compensation as the absolute pay you pay to the employees. Net compensation is the employee’s genuine checksum after assessments and allowances have been taken.

Employee Taxes – It will tell you about the employee charges are your representative’s expense commitments that you retain from their compensation and dispatch for their benefit. If you are a fundamental payroll client, you have to select the responsibility account to apply these passages. In another way, if you are a Full-Service payroll client, then select the resource account these charges will be removed from.

Business Expenses – This incorporates all business assessments like Social Security, Medicare, joblessness, and some other manager-paid charges you may have in your state.

Employee Deductions – This incorporates all worker allowances, like medical coverage. You will possibly see this if you have at any rate one company level derivation set up in your Software payroll account. You will enter an account for every representative allowance.

Employee Contributions – This incorporates all business paid commitments. You will be needed to enter both a cost and obligation represent each organization level commitment in your Software finance account.

Remittance – This addresses the resource or responsibility account you will use to record your boss assessments cost. If you are an essential payroll client, select the obligation account to apply these passages. In another case, if you are a Full-Service payroll client, select the resource account these charges will be removed from.

Non-Remitted Taxes – This possibly applies if you are a full-service payroll client/Customer. The exported file will show these as a different passage in QuickBooks.

Making the QuickBooks File

You can make an IIF File any time after you run payroll with the below-mentioned steps:

  • The initial step is to unlock the services
  • Hit the click on the Payroll Tasks and choose the Export Payroll
  • Enter the Start Date and End Date range for the compensation dates you need to incorporate.
  • Select the representatives to incorporate.
  • For the Source, you can incorporate all payroll sources, or select specific kinds of payroll data.
  • Enter a beginning passage number for QuickBooks
  • Click on the “Run Export” option
  • The IIF file will download and save this file to your PC
  • Then import it into QuickBooks.

If you need to change account names after you have downloaded the file, you can re-run the export to reproduce another QuickBooks IIF file with new account names whenever.

Thank you for reading this blog, we hope the above information was useful for you to resolve the query How to import Employee data into QuickBooks. QuickBooks helps to reduce all complex issues to maintain the balance in your business accountancy programs and gives you a clear view to know about each profit and every loss. So, you can easily figure out to achieve your business goals.

How can I Import the Data into QuickBooks Quickly?

You can easily import the CSV or excel file data to QuickBooks. The thing you have to do to install the QuickBooks import excel and CSV format. Once the downloading process is completed, then run the program with displayed guidelines. It will help to import data within a minimum time frame.

Is it Possible to undo an in QuickBooks Online?

Open the History tab and locate the import that you want to undo. Hit the click on its ID. Then, you have to choose the Revert import button from the import log. Choose a specific reason to undo the import and hit the confirmation button and you are all resolved with this issue.

What can I more Import into QuickBooks?

QuickBooks’ in-built features make everything easy to handle. You can import accountant’s changes, journal entries, batch transactions, and bank transactions. QB users also have the choice to import customers and vendors, reports, vendors list, customers.

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