Import Transactions from ETSY Shop to QuickBooks Online

by James Antonio

Do you know that you can easily sync your Etsy app to QuickBooks Online? Once you are done with the syncing process it will show you the proper categorization of each sale including income, sales tax, and merchant fees along with the listing and transaction fees. Learn importing transactions from your ETSY Shop into QuickBooks Online.

Import Transactions from ETSY Shop

Automatic import of Etsy payment account transactions into QuickBooks will lead to the elimination of manual data entry end thus manual errors. It will help in the easy reconciliation of Etsy deposits with your bank deposits. And last but not the least, you will be able to have to crystal clear view of your income and expenses for Etsy shop by looking at profit and loss accounts.

Now if these benefits do not convince you to connect your Etsy shop to QuickBooks Online, then I don’t know what will help you to make up your mind? Well, I would say do not delay any further, just follow the steps given in the next section and sync your Etsy shop to QBO and enhance your peace of mind.

Steps for Importing Transactions from your ETSY Shop to QuickBooks Online

Setting up of Accounts in QuickBooks if required

So, firstly, you will have to set up a bank account where Etsy will deposit money from sales and bank or credit card account from where the Etsy will charge your seller fee. If these accounts already exist in your chart of account, you can follow the below steps to look for them:

Step 1. First, go to settings > then choose chart of accounts.

Step 2. Now locate your accounts in the list.

If you are unable to find the accounts, you might have to add new accounts to your chart of accounts for this purpose.

Syncing with Etsy App and Importing Transactions

Now once you are done with the setting up of the accounts you can sync your QuickBooks account with Etsy app and import the transactions by following the below steps:

Step 1. At the initial step, open QuickBooks and click on Apps from the left menu.

Step 2. After that, you need to click on the search field and type ‘Etsy’.

Step 3. After typing Etsy, select sync from Etsy from the list provided and click on Get App now.

Step 4. Now you need to follow the onscreen instructions and sync with Etsy app which includes the below sub-steps.

  • You need to grant permission to Intuit to access your Etsy shop.
  • Choose the bank account that you set up earlier to let app know where it can enter the transactions.
  • Choose the start date for importing transactions. The application will allow you to import transaction from the start of the previous year i.e., 1 January of the previous year.
  • If you are choosing a past date for importing the transaction, then you should know that Etsy may import transaction which already exist in the QuickBooks. You will have to verify and adjust them manually so that there are no duplicate transactions.

Step 5. Once you are done with the above steps, the app will start importing the Etsy transactions into QuickBooks Online. It may take a little bit more time if you selected the date of the past.

Step 6. Now after the initial import process is complete, the app will check your Etsy payment account in QuickBooks in every three hours and will keep bringing new transactions.

If in case you would like to download the monthly statement from Etsy you can follow the below steps:

Step 1. Open Etsy app, and click on ‘see all monthly statements’ at the bottom of the page.

Step 2. Now choose the date range for which you need the statement.

You can also download VAT statement for the month by clicking on generate CSV VAT. Let us now see some frequently asked questions that users ask from their end. These questions will help you out further queries around the topic.


Need Some one on one QuickBooks Assistance?


How can I ensure the accurate import of Transactions from Etsy to QuickBooks?

Once you have connected your QBO to Etsy, Etsy will add accounts, services, customer and vendor names, etc. You should keep all the accounts that app creates intact and ensure to not make them inactive, you should not change the account type or details type, do not rename any parent account. You should ensure the same things for all the services and customer/ vendor names added by the Etsy app. This series of actions will ensure that transactions are imported properly from Etsy to QuickBooks.

Can I import a CSV format file from Etsy to QuickBooks, if yes then please let me know the steps to do so?

First, you need to click on Gear icon > choose imports > and select import older transaction for the account in which you wish to add the transactions. Now choose the CSV file that downloaded from your Etsy shop by clicking on browse option and click on open to start the import process.

Can you let me know how the app will record sales tax for an Etsy order in QuickBooks?

The sales tax that is collected or remitted by you on an Etsy order will recorded as a line item on the sales receipt or refund receipt, it will use the default account named as ‘Esty shop sales tax clearing’.

How can I adjust my books of accounts in QuickBooks for past transactions added twice in QuickBooks Online?

First of all, you should always review your income and expenses relating to Etsy transactions that you posted before you sync the QuickBooks with Etsy app. But in case, you find duplicate transaction, you can either re categorize it by going to Banking > bank feeds for Etsy deposit > categorize tab > and find the duplicate transaction and click on undo in Action column. You can also create a journal entry to adjust the income from Etsy, so that it is not counted twice.

Features of Dancing Numbers for QuickBooks Desktop

Imports

Imports

Exports

Exports

Deletes

Deletes

Customization

Customization

Supported Entities/Lists

Dancing Numbers supports all QuickBooks entities that are mentioned below:-

Customer Transactions

Invoice
Receive Payment
Estimate
Credit Memo/Return Receipt
Sales Receipt
Sales Order
Statement Charge

Vendor Transactions

Bill
Bill Payment
Purchase Order
Item Receipt
Vendor Credit

Banking Transactions

Check
Journal Entry
Deposit
Transfer Funds
Bank Statement
Credit Card Statement
Credit Card Charge
Credit Card Credit

Employee Transaction / List

Time Tracking
Employee Payroll
Wage Items

Others

Inventory Adjustment
Inventory Transfer
Vehicle Mileage

Technical Details

Easy Process

Bulk import, export, and deletion can be performed with simply one-click. A simplified process ensures that you will be able to focus on the core work.

Error Free

Worried about losing time with an error prone software? Our error free add-on enables you to focus on your work and boost productivity.

On-time Support

We provide round the clock technical assistance with an assurance of resolving any issues within minimum turnaround time.

Pricing

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Importer, Exporter & Deleter

*See our Pricing for up to 3 Company Files

$199/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Unlimited Export
  • Unlimited Import
  • Unlimited Delete

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Accountant Basic

*See our Pricing for up to 10 Company Files.

$499/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer,Exporter,Deleter
  • Unlimited Users
  • Unlimited Records
  • Upto 10 companies

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Accountant Pro

*See our Pricing for up to 20 Company Files.

$899/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 20 companies

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Accountant Premium

*See our Pricing for up to 50 Company Files.

$1999/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 50 companies

Frequently Asked Questions

 
How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.


How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.


How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.


How can I import Credit Card charges into QuickBooks Desktop?

First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.


Which file types are supported by Dancing Numbers?

XLS, XLXS, etc., are supported file formats by Dancing Numbers.


What is the pricing range of the Dancing Numbers subscription Plan?

Dancing Numbers offers four varieties of plans. The most popular one is the basic plan and the Accountant basic, the Accountant pro, and Accountant Premium.


How can I contact the customer service of Dancing Numbers if any issue arises after purchasing?

We provide you support through different channels (Email/Chat/Phone) for your issues, doubts, and queries. We are always available to resolve your issues related to Sales, Technical Queries/Issues, and ON boarding questions in real-time. You can even get the benefits of anytime availability of Premium support for all your issues.


How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

First, click the import button on the Home Screen. Then click "Select your file" from your system. Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file.

To review your file data on the preview screen, just click on "next," which shows your file data.


What are some of the features of Dancing Numbers to be used for QuickBooks Desktop?

Dancing Numbers is SaaS-based software that is easy to integrate with any QuickBooks account. With the help of this software, you can import, export, as well as erase lists and transactions from the Company files. Also, you can simplify and automate the process using Dancing Numbers which will help in saving time and increasing efficiency and productivity. Just fill in the data in the relevant fields and apply the appropriate features and it’s done.

Furthermore, using Dancing Numbers saves a lot of your time and money which you can otherwise invest in the growth and expansion of your business. It is free from any human errors, works automatically, and has a brilliant user-friendly interface and a lot more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


Is it possible to use the Direct Connect option to sync bank transactions and other such details between Bank of America and QuickBooks?

Yes, absolutely. You can use the Direct Connect Option by enrolling for the Direct Connect service which will allow you access to the small business online banking option at bankofamerica.com. This feature allows you to share bills, payments, information, and much more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


What are the various kinds of accounts you could access in QuickBooks?

QuickBooks allows you to access almost all types of accounts, including but not limited to savings account, checking account, credit card accounts, and money market accounts.

Get Support

Bulk import, export, and deletion can be performed with simply one-click. A simplified process ensures that you will be able to focus on the core work.

Worried about losing time with an error prone software? Our error free add-on enables you to focus on your work and boost productivity.

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