QuickBooks Merchant Services vs QuickBooks Online Terminal

by James Antonio

Merchant Services are also known as Merchant Accounts and they allow any business to acknowledge credit cards online or via mobile device. No matter whether you are running an online business or selling different products at various parties, or finishing service at a specific customer location, you can pay right away by credit card. There are numerous merchant service solutions via QuickBooks.

Unlike QuickBooks Online Terminal, Merchant Services is always a far better option.

What are QuickBooks Merchant Services and QuickBooks Online Terminal?

QuickBooks Merchant Services

Here are few aspects of the Merchant Services to remember:

QuickBooks Merchant Services takes care of all the credit card processing services like Online Terminal. It has multiple offerings based on where you require accepting card payments like in your particular store, from a mobile, from QuickBooks, or from a web browser.

A merchant can choose two payment methods available that include either a monthly fee and low percentage for every transaction or a higher transaction percentage for zero monthly fees.

QuickBooks Online

Here are a few aspects of the QuickBooks Online Terminal to remember:

QuickBooks Online Terminal is an excellent merchant service that is used for receiving card payments online. You can simply go to your Merchant Online Terminal account and add customer credit card information that is required and then finish the transaction.

You can also send the customer a receipt through email. It is believed that if your bill your customers daily without fail, you can easily set recurring payments for such customers.

Numerous users can process the payments with ease at the same time. Add to its credentials, the Online Terminal also aids in importing to Excel and transaction reporting with tracking.

Why QuickBooks Merchant Services over Online Terminal?

Both services have set a name for themselves in the market, however, QuickBooks Merchant Services stood first in the race due to its inherent capabilities like mobile payments.

Mobile Payments

If you want to accept mobile payments from your particular mobile device via the QuickBooks Merchant Services, Intuit will help you with a card reader which links an app for iPad, Android, or iPhone with your particular phone.

All you need to do is swipe the credit card, ask customers to sign in to the particular app, and then the particular charge is processed. Your receipts can also be customized and then can be sent to the particular customer.

This particular service can be elaborated and extended and not more than 50 users can be included.

Connect with QuickBooks Online

Step 1: First sign in to your QuickBooks Online Company

Step 2: Choose Help mentioned at the top right

Step 3: Choose or select Contact Us

Step 4: Add your concern and then choose Let’s Talk

Step 5: Select away to connect with QuickBooks like Asking the community

Step 6: Initiate Start a Chat with the help of a support executive

Processing Credit Card payments via QuickBooks Mobile App

Step 1: Select + and then choose > New

Step 2: Select > Sales receipt

Step 3: Add the customer details

Step 4: Add entire information about the products and services

Step 5: Select the Credit Card payment visible as Credit

Step 6: Add the Next on iOS mobile devices, however for Android it is not required

Step 7: Add the credit card details

  • If you are using a particular Bluetooth card reader > dip or swipe card
  • Keycard details manually or scan the card with a particular mobile device

Note: Users can also have invoice payments with QuickBooks mobile app by choosing Invoice payment rather than Sales Receipt.

The above-mentioned steps are not difficult and are easy to follow even for those who do not have a technical background.

How to view the Details of the Payments made in your Particular QuickBooks?

With your particular QuickBooks Payments account, go to the Merchant Service Center and manage your account to see the payment details.

Is it possible to take Payment right away in the updated QuickBooks?

You do not need to do anything to begin your payment account in the new QuickBooks. You can ideally take credit cards right away via the new bank transfer payment option and it may take 1-2 days to activate again.

Features of Dancing Numbers for QuickBooks Desktop





How Dancing Numbers Will Help You


Dancing Numbers is SaaS-based software that can easily be integrated with your QuickBooks account. You can import, export, and delete lists or transactions from your company file. Using Dancing Numbers you can simplify and automate the process, saving time and increasing productivity. Just fill in a few fields and apply the relevant features to complete the task.

It saves your time and money that you can invest in your business. It has no human errors, works automatically, provides a user-friendly interface (easy to use and learn), and more. You can also have access to the comprehensive features set if you use it to import, export, and delete services.

Supported Entities/Lists

Dancing Numbers supports all QuickBooks entities that are mentioned below:-

Customer Transactions

Receive Payment
Credit Memo/Return Receipt
Sales Receipt
Sales Order
Statement Charge

Vendor Transactions

Bill Payment
Purchase Order
Item Receipt
Vendor Credit

Banking Transactions

Journal Entry
Transfer Funds
Bank Statement
Credit Card Statement
Credit Card Charge
Credit Card Credit

Employee Transaction / List

Time Tracking
Employee Payroll
Wage Items


Inventory Adjustment
Inventory Transfer
Vehicle Mileage

Technical Details

Devices Supported

  • Windows


  • On Premise

Language Support

  • English

Pricing Model

  • Annual Subscription

Customer Types

  • Small Business
  • Medium Business



Importer, Exporter & Deleter

*See our Pricing for up to 3 Company Files

$199/- Per Year

Pricing includes coverage for users
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Accountant Basic

*See our Pricing for up to 10 Company Files.

$499/- Per Year

Pricing includes coverage for users
  • Services Include:
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  • Unlimited Users
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Accountant Pro

*See our Pricing for up to 20 Company Files.

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Pricing includes coverage for users
  • Services Include:
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  • Unlimited Users
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  • Up to 20 companies


Accountant Premium

*See our Pricing for up to 50 Company Files.

$1999/- Per Year

Pricing includes coverage for users
  • Services Include:
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  • Unlimited Users
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  • Up to 50 companies

Frequently Asked Questions

How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.

How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.

How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.

How can I import Credit Card charges into QuickBooks Desktop?

First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.

Which file types are supported by Dancing Numbers?

XLS, XLXS, etc., are supported file formats by Dancing Numbers.

What is the pricing range of the Dancing Numbers subscription Plan?

Dancing Numbers offers four varieties of plans. The most popular one is the basic plan and the Accountant basic, the Accountant pro, and Accountant Premium.

How can I contact the customer service of Dancing Numbers if any issue arises after purchasing?

We provide you support through different channels (Email/Chat/Phone) for your issues, doubts, and queries. We are always available to resolve your issues related to Sales, Technical Queries/Issues, and ON boarding questions in real-time. You can even get the benefits of anytime availability of Premium support for all your issues.

How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

First, click the import button on the Home Screen. Then click "Select your file" from your system. Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file.

To review your file data on the preview screen, just click on "next," which shows your file data.

Get Support

The Bulk Import, Export, and Deletion can be performed with just an easy single-click. We offer a simplified process that assures you that you will be able to focus on your core work.

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