How to Record Credit Card Payments in QuickBooks Online?

by James Antonio

In QuickBooks Online, there are many ways that you can use to record payments of credit cards. With these ways, you can also maintain accurate financial reports and track your expenses. These ways are mentioned here so that you can follow the way you want to. Just follow the step-by-step process. After that, you can easily record Record Credit Card Payments in QuickBooks Online.

Record Credit Card Payments in QuickBooks Online

To Pay down a Credit Card

  • Click on the ‘+New‘ option that is shown to you.
  • Go to the Money Out option if you are in the Business view or go to the ‘other‘ option if you are in the Accountant view.
  • After that, click on the ‘Pay down Credit Card‘.
  • You have to choose the credit card from which you make the payment to.
  • Mention the amount of the payment.
  • Type the date of the payment.
  • Choose the bank account from ‘which you paid for credit card‘.
  • In case, you have to pay the amount using a checks.
  • Then click on I made a payment with a cheque.
  • Mention the check number in the field.
  • If you pay it electronically then mention the EFT number.
  • In this, if you want to attach the file attachments or notes.
  • Then click on the option Memo and attachments.
  • Now follow displayed instructions one-by-one.
  • Click on the button ‘Save and Close‘.

To Attach the Notes or File Attachments With the Payment

If you already record payments credit card in QuickBooks Online. Now you want to record the notes or attachments with it then the steps are as follows:

  • Click on the +New button sign.
  • In the case of Business, view go under the Money Out.
  • In the case of Accountant, view go under the Others.
  • Then click on the Pay down credit card option.
  • You have to choose the credit card to which you do the payment.
  • Write the payment amount in the field.
  • In the date field, mention the payment date on which you did it.
  • You have to click on the bank account from which you paid for the credit card.
  • Now, to add the file attachments or notes.
  • Click on the Memo and attachments.
  • Follow the instructions shown to you to add the notes or attachments.
  • Click on Save and Close to save the changes and close the window.

An Alternative Method to Record Payments Credit Cards in QuickBooks Online

Write a Check

You have to create a cheque to record it in QuickBooks if you pay the credit card amount using the cheque.

  • Click on the +New sign.
  • Go to the Suppliers.
  • Then click on the check option.
  • Select the name of the supplier for the payment of credit card in the Payee field.
  • Go to the field of Bank Account.
  • Choose the bank account or the credit card from which you have done the payment.
  • Mention the mailing address and then pick the date of payment.
  • Write the check number in the field of check no.
  • If you paid it electronically then you have to mention the EFT number.
  • Go to the Category drop-down arrow.
  • You have to do a selection from the drop-down options.
  • Write the description and an amount.
  • Under the Memo enter the Notes.
  • Click on the button Save and Close.

Create a Transfer

By creating the transfer you can record the credit card payment using the bank transfer.

  • Click on the +New option to create a new one.
  • In the ‘Other‘ field, click on the option ‘Transfer‘.
  • Choose the bank account in the field ‘Transfer Funds From‘ the drop-down menu from where payment is done.
  • Choose the credit card in the field ‘Transfer Funds To‘ drop-down menu where the payment goes.
  • Provide the amount of payment in the field of Transfer Amount.
  • You can also edit the date of payment.
  • Under the Memo, you can mention the notes.
  • Press the Save and Close button when you are done.

Make the Payment after Reconciling your Credit Card

Step 1: You have to Reconcile your Credit Card Transactions

  • Open the QuickBooks Online.
  • Go to the Settings that is the gear icon.
  • Click on the Reconcile from the Settings menu.
  • If you are doing it for the first time.
  • Then click on Get Started.
  • Further, select Let’s do it.
  • Choose the Credit Card account.
  • You have to enter the missing transactions if any from the statement.
  • Also, adjust the incorrect transaction if there are any.
  • When you get the difference of zero.
  • Then only start the reconciling process.
  • When you start the reconciling then on the screen of reconciling.
  • You have to select the checkbox of the transactions that match the other transactions that are on your statement.
  • Click on the Finish Now.
  • After that, click on the Done button.

Step 2: Pay your Credit Card Transactions

You have to choose the way you want to pay your credit card bills. These ways are as follows:

Pay a Portion of the Bill or all Bills: You can make the partial or full payment.

Enter your Bill to Pay Later: You have to move the balance in the credit card account to Accounts Payable so you can also pay it later.

Done: When you do not want to record the credit card balance payments or bills when you are reconciling.

Use Banking Download

You can record the payment by transferring the record when you use to pay the credit card expense and are connected

Transfer the Payment

  • In QuickBooks Online.
  • Go to the Banking option.
  • Then further click on the Banking option.
  • Click on the account from where you want to transfer the payment.
  • You have to click on the transaction.
  • After that, click on the Pay down credit card.
  • Click on the drop-down arrow of the transfer account menu.
  • Choose the account you want to send the transaction to.
  • Then click on the Confirm.

You can transfer the payment with the Record as a transfer option as an alternative method. The steps are:

  • Go to the Banking option.
  • Then further click on the Banking again.
  • Choose the account from which you want to transfer the payment.
  • Click on the transaction then select the radio button named Record as transfer.
  • Hit on the drop-down arrow of the Transfer account.
  • From the drop-down menu, click on the account to which you want to send it.
  • In the end, click on the Confirm button.

Match the Transaction

When you have done this transfer of the transaction; match it with the new account. For this, the steps are:

  • Click on the tab Recognize.
  • Search for the transaction.
  • Go to the Action column.
  • Click on Match to match all the transactions.

In conclusion, you get to know how to record payment of credit cards in QuickBooks online. So do follow the process accordingly and get it done so that you can track your expenses properly.


Need Some one on one QuickBooks Assistance


What if I want to Enter the Credit Card Credits after Recording Payment of Credit Cards in QuickBooks Online?

In QuickBooks, click on the New button that is on the top left side of the left menu bar.
Select the Vendors column.
Click on the Credit card credit.
You have to enter the information of the credit transaction.
After that, click on the Save and Close button.

How can I Categorize the Credit Card Payments if not done while Recording Payment of Credit Cards in QuickBooks Online?

Click on the + sign that is New button.
Choose the Expense or check the option.
Provide all the details that are required like Payment account.
You have to use the section of Category details.
This section is used to enter the interest amount.
Do choose the category from where you want to track it.
Click on the Save and Close button.

Why Reconcile first and then make the Payment of Credit Card and then Record Payment of Credit Cards in QuickBooks Online?

You have to reconcile first so that you get to know about any changes or missing transactions related to the credit card. If there is any then do record the payment. You also get to know about the adjusting of amount if any. This helps you to identify your transactions that have not been recorded.

Features of Dancing Numbers for QuickBooks Desktop

Imports

Imports

Exports

Exports

Deletes

Deletes

Customization

Customization

Supported Entities/Lists

Dancing Numbers supports all QuickBooks entities that are mentioned below:-

Customer Transactions

Invoice
Receive Payment
Estimate
Credit Memo/Return Receipt
Sales Receipt
Sales Order
Statement Charge

Vendor Transactions

Bill
Bill Payment
Purchase Order
Item Receipt
Vendor Credit

Banking Transactions

Check
Journal Entry
Deposit
Transfer Funds
Bank Statement
Credit Card Statement
Credit Card Charge
Credit Card Credit

Employee Transaction / List

Time Tracking
Employee Payroll
Wage Items

Others

Inventory Adjustment
Inventory Transfer
Vehicle Mileage

Technical Details

Easy Process

Bulk import, export, and deletion can be performed with simply one-click. A simplified process ensures that you will be able to focus on the core work.

Error Free

Worried about losing time with an error prone software? Our error free add-on enables you to focus on your work and boost productivity.

On-time Support

We provide round the clock technical assistance with an assurance of resolving any issues within minimum turnaround time.

Pricing

img

Importer, Exporter & Deleter

*See our Pricing for up to 3 Company Files

$199/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Unlimited Export
  • Unlimited Import
  • Unlimited Delete

img

Accountant Basic

*See our Pricing for up to 10 Company Files.

$499/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer,Exporter,Deleter
  • Unlimited Users
  • Unlimited Records
  • Upto 10 companies

img

Accountant Pro

*See our Pricing for up to 20 Company Files.

$899/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 20 companies

img

Accountant Premium

*See our Pricing for up to 50 Company Files.

$1999/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 50 companies

Frequently Asked Questions

 
How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.


How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.


How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.


How can I import Credit Card charges into QuickBooks Desktop?

First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.


Which file types are supported by Dancing Numbers?

XLS, XLXS, etc., are supported file formats by Dancing Numbers.


What is the pricing range of the Dancing Numbers subscription Plan?

Dancing Numbers offers four varieties of plans. The most popular one is the basic plan and the Accountant basic, the Accountant pro, and Accountant Premium.


How can I contact the customer service of Dancing Numbers if any issue arises after purchasing?

We provide you support through different channels (Email/Chat/Phone) for your issues, doubts, and queries. We are always available to resolve your issues related to Sales, Technical Queries/Issues, and ON boarding questions in real-time. You can even get the benefits of anytime availability of Premium support for all your issues.


How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

First, click the import button on the Home Screen. Then click "Select your file" from your system. Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file.

To review your file data on the preview screen, just click on "next," which shows your file data.


What are some of the features of Dancing Numbers to be used for QuickBooks Desktop?

Dancing Numbers is SaaS-based software that is easy to integrate with any QuickBooks account. With the help of this software, you can import, export, as well as erase lists and transactions from the Company files. Also, you can simplify and automate the process using Dancing Numbers which will help in saving time and increasing efficiency and productivity. Just fill in the data in the relevant fields and apply the appropriate features and it’s done.

Furthermore, using Dancing Numbers saves a lot of your time and money which you can otherwise invest in the growth and expansion of your business. It is free from any human errors, works automatically, and has a brilliant user-friendly interface and a lot more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


Is it possible to use the Direct Connect option to sync bank transactions and other such details between Bank of America and QuickBooks?

Yes, absolutely. You can use the Direct Connect Option by enrolling for the Direct Connect service which will allow you access to the small business online banking option at bankofamerica.com. This feature allows you to share bills, payments, information, and much more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


What are the various kinds of accounts you could access in QuickBooks?

QuickBooks allows you to access almost all types of accounts, including but not limited to savings account, checking account, credit card accounts, and money market accounts.

Get Support

Bulk import, export, and deletion can be performed with simply one-click. A simplified process ensures that you will be able to focus on the core work.

Worried about losing time with an error prone software? Our error free add-on enables you to focus on your work and boost productivity.

Dancing Number

Kindly Provide The Following Information To Download The Dancing Numbers.

X





    Top