QuickBooks File Extensions & Formats

by James Antonio

As a QuickBooks accounting software user for your small and medium-sized business, you will come across different types of files and their extensions. Sometimes you would want to know the details and usages of all these file types and their extensions used by QuickBooks software. So, through this article, we would try to satiate your curiosity on this topic.

QuickBooks File Extensions & Formats

As the QuickBooks online business grows, it’s only natural that their file extension library expands to match the increased volume of data. QuickBooks Desktop employs a variety of file formats to represent various sorts of data. Your primary company files (QBW), for example, are in a different domain than your backup data files (QBB).

The file formats change based on your operating system and the QuickBooks version you’re using. Do you prefer to work on a PC or a Mac? Which is better, QuickBooks 2016 or QuickBooks 2019? To begin, it’s a good idea to learn about the most popular file extensions and what they mean.

List of QuickBooks Common File Extensions

QB files are classified based on what they do and how they work. So, what are the most common QuickBooks file extensions? The most essential ones to be aware of are listed below:

File TypesExtensionWhen are These Extensions Created?
QuickBooks company fileQBWThis extension is created when you create a company file for your business in QuickBooks software.
QuickBooks Back up fileQBBWhenever you create the backup for your company file, it will be created with the Extension (.QBB).
Portable QuickBooks fileQBMFor emailing or moving purposes a compressed version of the company file is created with the extension (.QBM).
Bank statement QuickBooks FileQBOThe transactions file that you download from your online banking website, will be downloaded with the extension (.QBO).

QuickBooks Files for Windows

QBW

Type of File: QuickBooks Company file
The .qbw extension is applied to every company file created in the system. This is where you save your company file and account information. If you form a business called Easy123, for example, it will show up in QuickBooks as Easy123.qbw. One of the most popular files on the site is the qbw file.

QBB

Type of File: QuickBooks Backup file
QuickBooks generates a backup in the system every time you back up a company file and gives it the .qbb extension. Get to know the qbb file because you’ll be seeing it a lot.

QBM

Type of File: QuickBooks Portable file
When you transfer or email a business file, it creates a compressed version with the qbm extension. This aids in the tracking of your data’s journey.

QBO

Type of File: QuickBooks Bank Statement file
When a company downloads transactions from their bank, QuickBooks opens the files in the .qbo format. You may also import a qbo file into your bank registration to rapidly export transactions. These files aid in the convenience of online banking.

QuickBooks Files for Accountants

QBX

Type of File: Accountant’s Review Copy/Transfer file
QuickBooks assigns the.qbx file extension to backups of your company file for accountants. When it comes to tax season, this makes things a lot easier. The .qbx file is a portable business file that you may export and email to an accountant. When you open the backup, it transforms into an accountant’s copy file.

QBA

Type of File: Accountant’s Copy file
When an accountant opens a .qbx file, these QuickBooks file extension types are produced. When they are forwarded for review, an accountant copy is created.

QBY

Type of File: Accountant’s Copy Import file
QuickBooks file types with .qby extensions are produced when an accountant opens, evaluates, and changes a .qba file. You may import these into your company file and make modifications to it (.qbw).

QBJ

Type of File: General Journal Entries file
A General Journal Entries file is required if you wish to include journal entries produced by your accountant. Look for the .qbj file extension to find this QuickBooks data.

Utility Files

IIF

Type of File: Intuit Interchange Format file
An IIF file is a type of export file that is produced when data is exported from accounting software. QB gives your list information an .iif extension whenever you export it.

ND

Type of File: Network Data file
The system will produce a .nd file format once you start using Multi-user mode. This is a file that QuickBooks uses to manage your user access settings.

TLG

Type of File: Transaction Log file
The platform maintains track of changes to a file every time you back it up. The .tlg extension is used to save the data. QB resets the data the next time you back up the file. You may look at the transaction logs and reset them if an issue occurs.

LOG

Type of File: Event Log file
The.log file extension in QuickBooks is used to keep track of critical system events. The following are the two types of log files:

QWC.log – This file keeps track of web connection files and errors.
Qbwin.log – This file keeps track of any problems with the file menu that were discovered during the rebuild.

The most common forms of troubleshooting files are log files

ECML

Type of File: Entitlement file
QuickBooks produces a file with the .ecml extension when you register and install it. This plug-in informs QuickBooks Support that you’re running a licensed version of the software.

QBP

Type of File: QuickBooks Print file
When you configure printing preferences, they are saved in a .qbp file. Your settings will be saved automatically by QuickBooks. If you have printing issues, however, you may need to make adjustments to the file.

QuickBooks Files for Mac

QB2016

Type of File: Company file
This is the company file extension for the 2016 edition of QuickBooks for Mac accountants.

QB2019

Type of File: Company file
For the 2019 edition of QuickBooks Pro for Mac, this is the company file extension.

MAC.QBB

Type of File: Backup file
When you migrate your Mac files to QuickBooks Desktop for Windows, several QuickBooks file types are used.

DMG

Type of File: Apple Disk Image file
The backup for the QB corporate file has this extension. It’s saved as a disc image on an Apple computer.

Plist

Type of File: Apple Property List file
This is where your preferences and registration information are saved.

Why Use QuickBooks File Extensions?

Excel, CSV files, PDF files, and text files are not supported by QuickBooks. The company has developed its own lingo. Distinct file extensions have different properties and are used for different reasons. The causes for this include the following:

  • By glancing at the extension of a file, it becomes easy to figure out what it contains. Everything is clearly labeled.
  • To avoid disorganization, users might organize their data by file extension. It also facilitates auditing.
  • When a file is identified, the desktop can open it in the appropriate programmed.
  • QuickBooks file extensions allow users to authenticate and safeguard data files.

There are more than 50 different types of QuickBooks file extensions, but you don’t have to know them all. This list covers everything you’ll need to get started. Although it may feel as if you’re learning a new language, once you’re comfortable with these extensions, you’ll find that they streamline processes, produce a faster workflow, and save you time.


Need Some one on one QuickBooks Assistance?


Which Database is used by the QuickBooks Desktop?

An industry-standard SQL database is used by QuickBooks enterprise, which is a relational database that uses client-server technology in multi-user mode to coordinate and manage access to the company file.

What is the Process of Connecting the Database in QuickBooks?

You need to click on connections or add new connections > and switch to the machine data source tab and choose QuickBooks data DSN and click on OK.

How can I Retrieve the Data from QuickBooks?

First of all, open the company file saved in the QB test folder, use your account register to verify the transactions, click on files > utilities and verify data for checking the integrity of the retrieved file.

How can I Export the Class List from QBDT to Excel?

Click on Reports > Account list > click on export icon and then click on export to excel.

Features of Dancing Numbers for QuickBooks Desktop

Imports

Imports

Exports

Exports

Deletes

Deletes

Customization

Customization

Supported Entities/Lists

Dancing Numbers supports all QuickBooks entities that are mentioned below:-

Customer Transactions

Invoice
Receive Payment
Estimate
Credit Memo/Return Receipt
Sales Receipt
Sales Order
Statement Charge

Vendor Transactions

Bill
Bill Payment
Purchase Order
Item Receipt
Vendor Credit

Banking Transactions

Check
Journal Entry
Deposit
Transfer Funds
Bank Statement
Credit Card Statement
Credit Card Charge
Credit Card Credit

Employee Transaction / List

Time Tracking
Employee Payroll
Wage Items

Others

Inventory Adjustment
Inventory Transfer
Vehicle Mileage

Technical Details

Easy Process

Bulk import, export, and deletion can be performed with simply one-click. A simplified process ensures that you will be able to focus on the core work.

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Worried about losing time with an error prone software? Our error free add-on enables you to focus on your work and boost productivity.

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We provide round the clock technical assistance with an assurance of resolving any issues within minimum turnaround time.

Pricing

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Importer, Exporter & Deleter

*See our Pricing for up to 3 Company Files

$199/- Per Year

Pricing includes coverage for users
  • Services Include:
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  • Unlimited Import
  • Unlimited Delete

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Accountant Basic

*See our Pricing for up to 10 Company Files.

$499/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer,Exporter,Deleter
  • Unlimited Users
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  • Upto 10 companies

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Accountant Pro

*See our Pricing for up to 20 Company Files.

$899/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 20 companies

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Accountant Premium

*See our Pricing for up to 50 Company Files.

$1999/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 50 companies

Frequently Asked Questions

 
How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.


How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.


How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.


How can I import Credit Card charges into QuickBooks Desktop?

First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.


Which file types are supported by Dancing Numbers?

XLS, XLXS, etc., are supported file formats by Dancing Numbers.


What is the pricing range of the Dancing Numbers subscription Plan?

Dancing Numbers offers four varieties of plans. The most popular one is the basic plan and the Accountant basic, the Accountant pro, and Accountant Premium.


How can I contact the customer service of Dancing Numbers if any issue arises after purchasing?

We provide you support through different channels (Email/Chat/Phone) for your issues, doubts, and queries. We are always available to resolve your issues related to Sales, Technical Queries/Issues, and ON boarding questions in real-time. You can even get the benefits of anytime availability of Premium support for all your issues.


How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

First, click the import button on the Home Screen. Then click "Select your file" from your system. Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file.

To review your file data on the preview screen, just click on "next," which shows your file data.


What are some of the features of Dancing Numbers to be used for QuickBooks Desktop?

Dancing Numbers is SaaS-based software that is easy to integrate with any QuickBooks account. With the help of this software, you can import, export, as well as erase lists and transactions from the Company files. Also, you can simplify and automate the process using Dancing Numbers which will help in saving time and increasing efficiency and productivity. Just fill in the data in the relevant fields and apply the appropriate features and it’s done.

Furthermore, using Dancing Numbers saves a lot of your time and money which you can otherwise invest in the growth and expansion of your business. It is free from any human errors, works automatically, and has a brilliant user-friendly interface and a lot more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


Is it possible to use the Direct Connect option to sync bank transactions and other such details between Bank of America and QuickBooks?

Yes, absolutely. You can use the Direct Connect Option by enrolling for the Direct Connect service which will allow you access to the small business online banking option at bankofamerica.com. This feature allows you to share bills, payments, information, and much more.


Why should do you change the Employee status instead of deleting them on QuickBooks?

If you are unable to see the option to terminate an employee on your list of active employees on the company payroll, this mostly implies that they have some history. Thus, if you change the employee status instead of deleting it on QuickBooks, the profile and pay records remain in your accounting database without any data loss in your tax payments.


What are the various kinds of accounts you could access in QuickBooks?

QuickBooks allows you to access almost all types of accounts, including but not limited to savings account, checking account, credit card accounts, and money market accounts.

Get Support

Bulk import, export, and deletion can be performed with simply one-click. A simplified process ensures that you will be able to focus on the core work.

Worried about losing time with an error prone software? Our error free add-on enables you to focus on your work and boost productivity.

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