Details of File Types and Extensions Used by QuickBooks Desktop

by James Antonio

As a QuickBooks accounting software user for your small and medium-sized business, you will come across different types of files and their extensions. Sometimes you would want to know the details and usages of all these file types and their extensions used by QuickBooks software. So, through this article, we would try to satiate your curiosity on this topic.

List of Common QuickBooks Files

File TypesExtensionWhen are These Extensions Created?
QuickBooks company fileQBWThis extension is created when you create a company file for your business in QuickBooks software.
QuickBooks Back up fileQBBWhenever you create the backup for your company file, it will be created with the Extension (.QBB).
Portable QuickBooks fileQBMFor emailing or moving purposes a compressed version of the company file is created with the extension (.QBM).
Bank statement QuickBooks FileQBOThe transactions file that you download from your online banking website, will be downloaded with the extension (.QBO).

QuickBooks Additional Files & Accountant Files etc.

File TypesExtensionWhen are these Extensions Created?
Layout Designer template fileDESThis extension is created when the customized form template is exported for using in the company file and sharing with others.
Report Template files for QuickBooksQBRThe extension is created by QuickBooks when a memorized template is exported for sharing within company files or others.
Web connector file for QuickBooksQWCThe web connector file is used for opening other apps, when a web connector file is created by a third-party app, it is created with a QWC extension.
Review copy or transfer fileQBXThe backup of the company file created specifically for sharing with your accountant is created with the extension QBX.
Accountant’s copy fileQBAwhen a QBX file is opened by the accountant and sent for review, QuickBooks creates it with the extension QBA.
Accountant’s copy import fileQBYOnce the accountant reviews the company file, they send it back to the client for applying the changes, this file is created with the extension QBY.
General journal entries filesQBJWhen your accountant sends you the General journal entries file, it is created and sent with the extension QBJ.

Which Database is used by the QuickBooks Desktop?

An industry-standard SQL database is used by QuickBooks enterprise, which is a relational database that uses client-server technology in multi-user mode to coordinate and manage access to the company file.

What is the Process of Connecting the Database in QuickBooks?

You need to click on connections or add new connections > and switch to the machine data source tab and choose QuickBooks data DSN and click on OK.

How can I Retrieve the Data from QuickBooks?

First of all, open the company file saved in the QB test folder, use your account register to verify the transactions, click on files > utilities and verify data for checking the integrity of the retrieved file.

How can I Export the Class List from QBDT to Excel?

Click on Reports > Account list > click on export icon and then click on export to excel.

Features of Dancing Numbers for QuickBooks Desktop





How Dancing Numbers Will Help You


Dancing Numbers is SaaS-based software that can easily be integrated with your QuickBooks account. You can import, export, and delete lists or transactions from your company file. Using Dancing Numbers you can simplify and automate the process, saving time and increasing productivity. Just fill in a few fields and apply the relevant features to complete the task.

It saves your time and money that you can invest in your business. It has no human errors, works automatically, provides a user-friendly interface (easy to use and learn), and more. You can also have access to the comprehensive features set if you use it to import, export, and delete services.

Supported Entities/Lists

Dancing Numbers supports all QuickBooks entities that are mentioned below:-

Customer Transactions

Receive Payment
Credit Memo/Return Receipt
Sales Receipt
Sales Order
Statement Charge

Vendor Transactions

Bill Payment
Purchase Order
Item Receipt
Vendor Credit

Banking Transactions

Journal Entry
Transfer Funds
Bank Statement
Credit Card Statement
Credit Card Charge
Credit Card Credit

Employee Transaction / List

Time Tracking
Employee Payroll
Wage Items


Inventory Adjustment
Inventory Transfer
Vehicle Mileage

Technical Details

Devices Supported

  • Windows


  • On Premise

Language Support

  • English

Pricing Model

  • Annual Subscription

Customer Types

  • Small Business
  • Medium Business



Importer, Exporter & Deleter

*See our Pricing for up to 3 Company Files

$199/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Unlimited Export
  • Unlimited Import
  • Unlimited Delete


Accountant Basic

*See our Pricing for up to 10 Company Files.

$499/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer,Exporter,Deleter
  • Unlimited Users
  • Unlimited Records
  • Upto 10 companies


Accountant Pro

*See our Pricing for up to 20 Company Files.

$899/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 20 companies


Accountant Premium

*See our Pricing for up to 50 Company Files.

$1999/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 50 companies

Frequently Asked Questions

How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.

How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.

How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.

How can I import Credit Card charges into QuickBooks Desktop?

First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.

Which file types are supported by Dancing Numbers?

XLS, XLXS, etc., are supported file formats by Dancing Numbers.

What is the pricing range of the Dancing Numbers subscription Plan?

Dancing Numbers offers four varieties of plans. The most popular one is the basic plan and the Accountant basic, the Accountant pro, and Accountant Premium.

How can I contact the customer service of Dancing Numbers if any issue arises after purchasing?

We provide you support through different channels (Email/Chat/Phone) for your issues, doubts, and queries. We are always available to resolve your issues related to Sales, Technical Queries/Issues, and ON boarding questions in real-time. You can even get the benefits of anytime availability of Premium support for all your issues.

How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

First, click the import button on the Home Screen. Then click "Select your file" from your system. Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file.

To review your file data on the preview screen, just click on "next," which shows your file data.

Get Support

The Bulk Import, Export, and Deletion can be performed with just an easy single-click. We offer a simplified process that assures you that you will be able to focus on your core work.

Are you worried about losing your time with error-prone software? Worry no more. Our error-free add-on lets you focus on your work and boost your productivity rate to a considerable extent.

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