How to import Customer or Vendor contacts from Gmail to QuickBooks?

by James Antonio

The QuickBooks users can import customer or vendor contacts from Gmail to QuickBooks and this blog helps you by disclosing the simple steps to import at ease. Also, there are certain things you need to know before you import contacts from Gmail.

import Customer or Vendor contacts from Gmail to QuickBooks

Important Point need to Know Before Import

  • When the file is wrongly imported and it has to be re-imported, it won’t delete the customer or vendor list. In order to avoid such duplicate entries; you can remove or update individually before re-importing the imported customers or vendors.
  • The limit for file size is either 2 MB or 1000 rows. When you need to import a bigger list than that, you’ll have to break it into different imports.
  • The field Name entries have to be special. A vendor, customer, or employee may not be given the same name as each other.
  • Cannot import sub-accounts. Turn sub-accounts into parent accounts before importing, and then delete them after import.
  • The import only supports one email address, although you can later add others.
  • When importing Excel contacts (including Excel files exported from Outlook and other tools) ensure:
    • The headers on the column are in the first row.
    • The spreadsheet doesn’t contain any errors such as #NAME?, #REF!, #VALUE!, or #N/A.
    • Contacts are in spreadsheet Sheet1.
    • Names should not contain any symbol such as quotation marks (“) or colons (:).
    • The spreadsheet has no formulae, maps, or blank sides.

Import Customer or Vendor Contacts from Gmail to QuickBooks with Two Options

Make sure that the contacts from Gmail can only be imported as customers not, as vendors/ suppliers.

Option 1: Link Gmail Contacts

With the assistance of this alternative, your contacts match up to QuickBooks yet it doesn’t for all time add them to the rundown. Take after option 2 rather, if you need to for all time include the contact list,

  • Initially, click on the Plus (+) icon at the top
  • Next, click on the “Add New
  • And then using the drop-down menu, you have to select the customer option
  • Choose the option named “Connect your Gmail account” at the bottom
  • At last, hit the “Allow” option.

Disconnect Gmail

If you’ve ever actually added a Gmail contact to QuickBooks, then those customers will remain. Anything you didn’t personally add will be deleted from QuickBooks and won’t be available anymore. At any time, you can connect to Gmail again.

If you want you can easily disconnect Gmail contact by going to Customer option and then make a click on the “Gmail Contacts and then you have to select the paperclip icon.

Option 2: Export Contacts from Gmail then import to QuickBooks

In this particular option, you have to perform three steps to import Customer or Vendor contacts from Gmail to QuickBooks. The steps involved:

Step 1: Create the Export file

  • The very first, sign in to the Gmail
  • Next, go to the Gmail page at the top-left corner and then select the Gmail option
  • After that choose the “Contacts” option
  • Using the drop-down menu select “Export” from the “More actions
  • Now, you have to select whether you want to export all contacts or only one file/group.
  • Choose the format to export as “Outlook CSV” and then hit the “Export” option
  • Hit the “Ok” button before that select the “Save to Disk” option
  • Now, choose a location to save your file
  • And finally, press the “Ok” button.

Step 2: Open and review .CSV file

Make sure that the columns in row 1 of the Excel spreadsheet have these headers in your spreadsheet with the contact information filled in. Make a note that in QuickBooks, the import maps to the billing address. Save the spreadsheet as a.xls or a.xlsx file and make a note of its location.

Step 3: Sign in to QuickBooks Company and Complete the Import

  • Firstly, go to Gear icon and then select “Import Data
  • After that, choose customers or vendors from the list which you wish to import
  • Now, hit the “Browse” button
  • Next, locate and select the Excel file
  • Make a click on the Open button to continue
  • And then click on the “Next” button
  • Again hit the Next button after mapping your data
  • If required, adjust your data
  • And finally, hit the “import” option.

So, by following the above-mentioned steps carefully, you can easily import Customer or Vendor contacts from Gmail to QuickBooks.

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