How to Move QuickBooks to a New Computer?

by James Antonio

Transferring QuickBooks from one computer to another is a recommended process for every business. However, before you initiate, it is always recommended to get the QuickBooks license number along with the product number.

There are many crucial points to remember before you jump to migrating your QuickBooks to a new computer.

Let’s understand how to move QuickBooks to a new computer in detail.

What is the moving of QuickBooks to a New Computer is all about?

For a user, there can be any number of reasons to transfer the QuickBooks from an old computer to a new one.

To do this successfully, there are certain things one needs to ensure before QuickBooks Desktop installation:

  • Make sure the product and license information is available
  • Download the installation files
  • Uninstall QuickBooks in order to install it again

Why do you need to Move QuickBooks to a New Computer?

Experts always recommend that using one set of a computer system for a longer period of time is not suitable for businesses.

Additionally, it can also lead to wear and tear of the system when used for a longer period of time, resulting in reducing business efficiency.

Hence, it is imperative for a business to move the bookkeeping software, QuickBooks to a new computer so that does not impact the business adversely.

How to Move QuickBooks to a New Computer?

This can be done easily with the help of QuickBooks migration tool.

The QuickBooks Migration Tool will help you transfer QuickBooks Desktop to a different computer. However, to do so, you would require a USB flash drive and a reliable internet connection.

Step 1: In your QuickBooks account, go to the File menu, choose Utilities, choose Move QuickBooks to another computer.

Step 2: Choose I’m Ready and then make a one-time password

Step 3: Follow the guidelines to select the USB flash drive you will select

Step 4: Once the files are copied, you can move them to the next computer

Step 5: Enter the USB flash drive since the QuickBooks Migratory Tool does not launch automatically

Step 6: Open the flash drive and double-click on the file Move_QuickBooks.bat

Step 7: Enter the Password and choose Let’s go

What is the Importance of a Backup and Backup Restore while moving QuickBooks to a New Computer?

Backup files and restoring are crucial tasks when you are transferring QuickBooks to a new computer. You must generate a precise backup of the company file and copy all the required content to the new system via external hardware.

When do you Need to Transfer QuickBooks Data to a New System?

You are required to transfer QuickBooks to a new operating system when the particular payroll manager is not functioning on the old computer system.

Features of Dancing Numbers for QuickBooks Desktop





How Dancing Numbers Will Help You


Dancing Numbers is SaaS-based software that can easily be integrated with your QuickBooks account. You can import, export, and delete lists or transactions from your company file. Using Dancing Numbers you can simplify and automate the process, saving time and increasing productivity. Just fill in a few fields and apply the relevant features to complete the task.

It saves your time and money that you can invest in your business. It has no human errors, works automatically, provides a user-friendly interface (easy to use and learn), and more. You can also have access to the comprehensive features set if you use it to import, export, and delete services.

Supported Entities/Lists

Dancing Numbers supports all QuickBooks entities that are mentioned below:-

Customer Transactions

Receive Payment
Credit Memo/Return Receipt
Sales Receipt
Sales Order
Statement Charge

Vendor Transactions

Bill Payment
Purchase Order
Item Receipt
Vendor Credit

Banking Transactions

Journal Entry
Transfer Funds
Bank Statement
Credit Card Statement
Credit Card Charge
Credit Card Credit

Employee Transaction / List

Time Tracking
Employee Payroll
Wage Items


Inventory Adjustment
Inventory Transfer
Vehicle Mileage

Technical Details

Devices Supported

  • Windows


  • On Premise

Language Support

  • English

Pricing Model

  • Annual Subscription

Customer Types

  • Small Business
  • Medium Business



Importer, Exporter & Deleter

*See our Pricing for up to 3 Company Files

$199/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Unlimited Export
  • Unlimited Import
  • Unlimited Delete


Accountant Basic

*See our Pricing for up to 10 Company Files.

$499/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer,Exporter,Deleter
  • Unlimited Users
  • Unlimited Records
  • Upto 10 companies


Accountant Pro

*See our Pricing for up to 20 Company Files.

$899/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 20 companies


Accountant Premium

*See our Pricing for up to 50 Company Files.

$1999/- Per Year

Pricing includes coverage for users
  • Services Include:
  • Importer, Exporter, Deleter
  • Unlimited Users
  • Unlimited Records
  • Up to 50 companies

Frequently Asked Questions

How and What all can I Export in Dancing Numbers?

You need to click "Start" to Export data From QuickBooks Desktop using Dancing Numbers, and In the export process, you need to select the type you want to export, like lists, transactions, etc. After that, apply the filters, select the fields, and then do the export.

You can export a Chart of Accounts, Customers, Items, and all the available transactions from QuickBooks Desktop.

How can I Import in Dancing Numbers?

To use the service, you have to open both the software QuickBooks and Dancing Numbers on your system. To import the data, you have to update the Dancing Numbers file and then map the fields and import it.

How can I Delete in Dancing Numbers?

In the Delete process, select the file, lists, or transactions you want to delete, then apply the filters on the file and then click on the Delete option.

How can I import Credit Card charges into QuickBooks Desktop?

First of all, Click the Import (Start) available on the Home Screen. For selecting the file, click on "select your file," Alternatively, you can also click "Browse file" to browse and choose the desired file. You can also click on the "View sample file" to go to the Dancing Numbers sample file. Then, set up the mapping of the file column related to QuickBooks fields. To review your file data on the preview screen, just click on "next," which shows your file data.

Which file types are supported by Dancing Numbers?

XLS, XLXS, etc., are supported file formats by Dancing Numbers.

What is the pricing range of the Dancing Numbers subscription Plan?

Dancing Numbers offers four varieties of plans. The most popular one is the basic plan and the Accountant basic, the Accountant pro, and Accountant Premium.

How can I contact the customer service of Dancing Numbers if any issue arises after purchasing?

We provide you support through different channels (Email/Chat/Phone) for your issues, doubts, and queries. We are always available to resolve your issues related to Sales, Technical Queries/Issues, and ON boarding questions in real-time. You can even get the benefits of anytime availability of Premium support for all your issues.

How can I Import Price Level List into QuickBooks Desktop through Dancing Numbers?

First, click the import button on the Home Screen. Then click "Select your file" from your system. Next, set up the mapping of the file column related to the QuickBooks field. Dancing Numbers template file does this automatically; you just need to download the Dancing Number Template file.

To review your file data on the preview screen, just click on "next," which shows your file data.

Get Support

The Bulk Import, Export, and Deletion can be performed with just an easy single-click. We offer a simplified process that assures you that you will be able to focus on your core work.

Are you worried about losing your time with error-prone software? Worry no more. Our error-free add-on lets you focus on your work and boost your productivity rate to a considerable extent.

Most Recent Updates