QuickBooks Desktop Enterprise is a popular software whose installation includes multiple variables. To ensure that QuickBooks Enterprise installation goes as planned, one must be aware of three crucial factors- file sharing, networking, and permissions.
Read on to know more.
What is setting up of QuickBooks for the first time is all about?
When you are all set to have QuickBooks Desktop Enterprise installed on your computer for the very first time, it is always recommended to do it on a weekend, since it takes long hours.
This way, the installation will not disturb the normal working hours of your business.
For such installation, you would require the assistance of two types of professionals:
- A Systems or a Network Administrator – Who comprehends file sharing and networking and has the necessary permissions to rightly install and then configure the Enterprise software.
- An Office Manager or a Financial Professional – Who comprehends the company’s financial needs and can set up a company file is aware of which particular user should use the company file and also knows the specific areas those QuickBooks users require to access.
Why do you Need to Set up QuickBooks Desktop?
QuickBooks is the one-stop bookkeeping and accounting solution which has empowered users to complete different and complex accounting jobs in just a few clicks. Irrespective of the fact that they are experienced or amateur, your financial task is completed with ease minus any complication.
How to Set up QuickBooks Desktop for the First Time?
Here are the steps to set up QuickBooks Desktop for the first time:
Step 1: Register for the QuickBooks
In less than one minute, you can register for the QuickBooks Desktop. After taking the free trial, you can select any QuickBooks package.
Step 2: Customize the Account Settings and Company Preferences
In the menu on top, select the Company tab and choose Preferences. Add the company contact details and alter the account settings any way you want. Account settings comprise credit card payments, invoice automation, payroll, and time tracking.
Step 3: Trade in Business Data to QuickBooks
This software will assist you to import data, customer data from Excel, conduct transactions from bank accounts, and Excel chart of accounts.
To start all such things, you would need to select the Company tab and choose More and Import Data from the particular Drop-down menu.
Step 4: Merge Your Bank Accounts with QuickBooks
To start, select the banking tab on the top-end of your screen and it will automatically link your bank account with QuickBooks. Then select Download Transactions.
A window will emerge where you will need to add your Bank Details with which you wish to sync your particular software.
After that, a window will emerge where you will require to, “Fill your particular bank details” with which you wish to sync your software. You can make use of your particular online username and password. After sometime you will see that your account is synced with the particular software and all the bank transactions will be sent to the software.
In the end, you can attach the Vendor and Customer names to every transaction. Such a form of organized data will assist you to monitor the debit and credit info.
Step 5: Merge Your Business Credit Cards
Select the Banking tab available on the top-end of the menu, and choose More, and then you need to Register from the drop-down menu.
Add your bank account details and select the Credit Card option in the particular pop which gets displayed. When you click, QuickBooks will immediately launch a particular credit card setup wizard and it will help available on the top-end of the menu and choose More, and then you need to Register from the drop-down menu.
Add your bank account details and select the Credit Card option in the particular pop which gets displayed. When you click, QuickBooks will immediately launch a particular credit card setup wizard and it will help you sync the cards in few steps.
Step 6: Customize Your Particular Invoice with Company Banking
Chose the Customers tab and use the customization menu and choose Create Invoices. Select your desired invoice template from the particular drop-down list. You can also make further changes to the particular invoice by selecting the Formatting tab and then select on Customize Date Layout.
Customize the design and the particular layout. Search for the Use Logo Checkbox and check if the logo looks good and is not cropped when you use it in the invoice.
Step 7: Shift all Your Contacts to QuickBooks
Choose Company then click More and Import Data and then choose Vendors or Customers whoever’s data you wish to import.
The data of the Vendor and Customer can be added in the form of a CSV or an Excel file. When the file is imported, QuickBooks will extract the data automatically.
When all the data has been entered correctly, without any error, select Continue and Review the data.
Just by sticking to the steps mentioned above, you can set up QuickBooks Desktop for the first time easily and without any problem.
If you are First-time user, Should you use Estimates and Invoices in QuickBooks?
If you are a first-time user, try not to use invoices and estimates in QuickBooks. Use it only when you are properly aware of the software.
Should you Merge your Bank Account with the Software?
QuickBooks lets users sync accounts with the software, however, it is always recommended to keep business bank accounts detached and it must not have any personal transactions.
Can you Sync Payroll Programs with QuickBooks?
Yes. You can sync payroll programs with QuickBooks and it also helps to stay updated with new tax laws and changes.