MYOB to QuickBooks Data Conversion

MYOB to QuickBooks Data Migration

MYOB to QuickBooks Desktop Data Conversion

Depending on your accounting data’s complexity and size in MYOB, full conversion to QuickBooks can take quite some time. You will need to have a good knowledge of Microsoft Excel for this. If you switch straight across to QuickBooks and do not want to disrupt your business, you need to undertake the conversion when you can set aside a pair of days to do the transfer and finish all your checks.

Before you start your conversion to QB, remember the things

• QuickBooks 2008 or Greater.
• MYOB Software
• Microsoft Excel

Once the data is backed up, you will have to export all the transactions from your MYOB to text files. This can be completed by selecting “File” and then choosing “Export Data.” Then you would get a list of all the types of transactions, you can choose the ones you need to transfer.

You can convert both transactions as well as the general entries. Along with that, you will be able to export accounts receivable like Money Received, Item Sales, Service Sales, Professional Sales, Misc. Sales and time billing sales. You would also be able to convert purchases, services purchased, money spent, misc. Purchased, professional purchases, and item purchases.

Once these data are transferred to the text format, they need to be exported to Excel and then tidied up. Once you have everything in order, it is ready to be imported into your installed QuickBooks software.

The process has the following phases:

• Transfer your MYOB card file details to QuickBooks.
• Transfer the tax codes and customer lists to QuickBooks.
• Transfer the supplier lists and the employee lists to QuickBooks
• Create the opening balances in QuickBooks.
• Create the opening inventory balances in QuickBooks
• Export accounts payable and accounts receivable transactions from MYOB into text files.
• Import accounts payable transactions into QuickBooks.
• Import accounts receivable transactions into QuickBooks.
• Validate data transfer.
• Set up and configure QuickBooks.

MYOB Card Files into QuickBooks Lists

To begin, you might need to make some changes in MYOB before you export the lists, as there are differences in the rules encompassing MYOB and QuickBooks lists. Correcting these before you export your data from MYOB will save you a lot of time later in the process.

These include:

• Duplicate Names

QuickBooks will not let duplicate names on any lists, but MYOB does; for instance, a supplier called Amy J and a customer called Amy J will not import into QuickBooks, the name must have some sparse difference from the existing name, such as initial or different punctuation, capitalization, or spacing. You can use the search and replace to identify.

• Unsupported characters

Any MYOB lists that include the below-mentioned characters will not or may create errors while importing into QuickBooks:

• Apostrophe (‘)
• Comma ( , )
• Colons ( : )
• Names that are too long

• List size restrictions.

QuickBooks gives a limit to the number of items in its lists; earlier, it was 14,000 for versions up to Premier and 28,000 for Enterprise. Once you have taken care of these, you can start exporting the MYOB card files.

Export and Import Your Accounts List from MYOB

Export

• First of all, open your MYOB and select File > Export data > Accounts.
• You will have to make the following modifications for the new equivalent in QuickBooks
• Open the exported file in your Microsoft Excel and update the Account Types to the QuickBooks Account Type equivalents, using the search and replace feature.
• Change currency format to number format.

Import

• First of all, create a new company file in QuickBooks with no chart of accounts.
• Open QuickBooks Select File > Import > Excel files and map the following fields.

Transfer Tax Codes and Customer Lists to your QuickBooks

Tax Code lists

The mapping of the Tax Code lists is down to your own choice and is something that needs careful consideration. There are many variations between the codes used by your MYOB to the codes used by your QuickBooks. Retaining the MYOB tax coding makes the transfer more straightforward but can often lead to confusion later.

For that reason, we suggest that you follow the default QuickBooks tax coding.

Expense transactions

Once you have set up the Cost and Expense of Goods Accounts with a default tax code, then you can default to that Tax Code and remove the wish to import the tax code with the transaction line. However, transactions that do not follow the default need to be noted and manually adjusted once the transaction has been imported.

Customer List

MYOB and QuickBooks differ in the way they manage jobs. MYOB jobs are kept in a separate list, while QuickBooks has a parent-child-type structure.

Supplier List

Match your Supplier list QuickBooks to MYOB.

Employee List

You will have to use the Employee List template in an IIF format as there is no supported interface in QuickBooks Excel list import functionality.

Item List

You will need to re-classify the MYOB item types to the similar QuickBooks Item types within your Excel.
The assumptions we recommend are:

• If MYOB “Buy” but not Inventory, then QuickBooks “Non-Stock Part.“
• If MYOB “I Inventory This Item,” then QuickBooks “Stock Part.“
• ALL ELSE QuickBooks “Service“

Create Opening Balances in QuickBooks

You need to export a trial balance for the closing date of the last period in MYOB of the date that you need to start the transaction history from, then export the trial balance to Excel.

From within Excel, you will have to clear up the data so that you can pick up that data and import it as a journal entry.

Create on-hand Quantities for Items in QuickBooks

Suppose you need to set up Hand inventory levels in QuickBooks. In that case, it is possible to do that either through importing an inventory adjustment on which you can define the quantity received or the value of the items on hand.

Consequently, you have the option to import the items and values as a bill against a dummy supplier account.

Convert Transaction History from MYOB to QuickBooks

Once you are done with your checks and have a QuickBooks file setup with opening balances and lists, it is good to make a backup before you start importing transaction history into QuickBooks.

Historical Transaction Data

The first step in the transaction transfer process is to export all the necessary transactions from your MYOB company file into text files. Based on the opening balance date you have selected, you will need all open transactions before your opening balance date and then all transactions since the opening balance date.

• Select the File > Export data and then the transaction types to export. It is better to transfer manageable chunks of data on a monthly or else quarterly basis, based on the volumes of transactions you are trying to get across.